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People and Office Coordinator

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Flock

Aug 24

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • London

Requirements

  • Experience and Background
  • At least 1 year of experience in office management and HR support, or a similar role.
  • Strong organisational and multitasking skills.
  • Strong attention to detail.
  • Experience in event planning and coordination.
  • Proficiency in Google Suite (Sheets, Presentation, Docs) and familiarity with HR software (HiBob)
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Experience in managing relationships with vendors and building management.
  • Knowledge of health and safety regulations and best practices (nice to have)
  • Proficiency with Notion and Docusign (nice to have)

Responsibilities

  • Own all HR administration, including onboarding new employees and distributing swag packs.
  • Own payroll administration.
  • Welcome external visitors and new starters in the office.
  • Track costs and ensure budgets are not exceeded
  • Work with the culture groups to plan and execute monthly company social events, annual Christmas and summer parties, and cultural office events.
  • Organise weekly Wednesday breakfasts.
  • Coordinate logistics and presentation collation for the bi-weekly Flock O’Clock meetings and quarterly Town Halls.
  • Plan and manage local company events.
  • Monitor and post about our company culture on LinkedIn.
  • Provide support where needed to the CPCO.
  • Oversee the daily operations to ensure the office runs smoothly, including coordinating meeting rooms, catering (when necessary), and stationery and kitchen supplies. Maintaining a well-organised and efficient office environment to improve productivity.
  • Manage inbound and outbound mail and shipments.
  • Liaise with building management and KITT to manage day-to-day relationships.
  • Fulfil and oversee Fire Marshall and Trained First Aider responsibilities.
  • Conduct thorough DSE and risk assessments.
  • Organise annual Health & Safety training to uphold workplace safety standards.

FAQs

Do we support remote work?

Yes, we do remote work in a hybrid format, requiring a minimum of two days a week in the London office.

Do we provide health insurance?

Yes, we offer private medical insurance that includes optical, dental, and mental health coverage.

Is this position part-time or full-time?

This position is part-time, requiring three days per week, with two of those days to be spent in our London office.

What are the main responsibilities of the People and Office Coordinator?

Key responsibilities include HR administration, onboarding new employees, organizing company events, managing office operations, and overseeing health and safety compliance.

What experience is required for the role?

At least one year of experience in office management and HR support, or a similar role, is required.

What skills are important for this position?

Strong organizational and multitasking skills, attention to detail, excellent communication and interpersonal skills, and proficiency in Google Suite and HR software are important for this position.

Are there opportunities for professional development?

Yes, we offer £1,000 toward relevant professional qualifications and £500 per annum towards learning and development. Additionally, there are three days of paid leave for L&D purposes.

How do we celebrate company culture?

We celebrate company culture by planning and executing monthly social events, annual parties, and cultural office events, as well as sharing highlights on LinkedIn.

What are the office's safety protocols?

The People and Office Coordinator will oversee Fire Marshall and Trained First Aider responsibilities, conduct DSE and risk assessments, and organize annual Health & Safety training to uphold workplace safety standards.

What is included in the benefits package?

Our benefits package includes participation in Flock’s Share Option Scheme, 25 days of holiday plus Bank Holidays, workplace pension, private medical insurance, enhanced parental leave, and various salary sacrifice schemes.

Connected insurance for commercial fleets. On a mission to make the world quantifiably safer.

Finance
Industry
51-200
Employees
2015
Founded Year

Mission & Purpose

Flock is a UK Insurtech on a mission to make the world quantifiably safer with connected fleet insurance that enables and incentivises safer driving. 2022 Insurance Times Awards Winners 🥇 Excellence in Underwriting 🥇 MGA Challenger of the Year Flock's policies are backed by top underwriters, distributed by leading brokers and trusted by some of the UK’s most exciting fleets, including Virtuo, Onto and Jaguar Land Rover’s leasing arm ‘The Out’. Offering more than the obligatory motor certificate and occasional claims payments, Flock’s connected insurance actively rewards safer driving. Specialising in self-drive hire, trades, own goods delivery, and courier. With Flock, safer fleets pay less.

Culture & Values

  • Ownership

    We do what it takes to get the job done. We hold ourselves and each other to account.

  • Growth

    We’re curious. We always encourage feedback and learn from each other (and our own mistakes).

  • Belonging

    We accept, respect, and celebrate our differences. Always welcoming unique perspectives.

  • Transparency

    We’re open and honest. We share information frequently and constructively.

  • Intention

    We act with purpose. We bias for action, whilst always keeping the bigger picture in mind.

  • Creativity

    We experiment with big, bold ideas. We’re not constrained by convention or the status quo.

Benefits

  • Professional Development

    £500 and 3 days a year to spend on personal development

  • Flexible Working

    Spend time together in our London office and work remotely when it makes sense

  • Regular Socials

    Offsites, lunches, sports and social clubs

  • Excellent Compensation

    Great salaries and stock options for all employees