FAQs
What is the primary purpose of the People and Office Coordinator role at Flock?
The primary purpose of the People and Office Coordinator role at Flock is to manage and oversee various operational processes related to HR administration, employee engagement, and office management, ensuring the effective delivery of people functions and a smooth office environment.
What are the working hours and location for this role?
This is a part-time role requiring 2 days a week in Flock's London office, located between Moorgate and Liverpool Street Station.
What qualifications and experience are required for this position?
Candidates should have at least 1 year of experience in office management, HR support, or a similar role. They should possess strong organisational and multitasking skills, experience in event planning, and proficiency in Google Suite and familiarity with HR software like HiBob.
Will I be required to manage events?
Yes, the role includes planning and executing monthly company social events, annual Christmas and summer parties, weekly breakfasts, and local company events.
What are some specific responsibilities of the People and Office Coordinator?
Responsibilities include managing HR administration, coordinating onboarding processes, overseeing payroll, planning company events, maintaining office supplies, managing relationships with building management, and ensuring workplace safety standards.
What qualities is Flock looking for in an ideal candidate?
Flock is looking for a proactive and experienced candidate with excellent communication and interpersonal skills, the ability to work both independently and as part of a team, and knowledge of health and safety regulations.
What benefits does Flock offer to employees in this role?
Benefits include participation in Flock’s Share Option Scheme, 25 days of holiday plus bank holidays, workplace pension, private medical insurance, various salary sacrifice schemes, enhanced parental leave, funding for professional qualifications, and paid leave for learning and development.
Is there flexibility in the work schedule for this position?
Yes, Flock offers hybrid work options that allow for a minimum of two days a week in the London office, with the possibility of remote work typically requiring only three days a month in the office.
Does Flock value diversity in its candidates?
Yes, Flock places a strong emphasis on authenticity and values the unique qualities and experiences candidates bring to the organization. They encourage applicants to be their genuine selves.
What tools and software should candidates be familiar with for this role?
Candidates should be proficient in Google Suite (Sheets, Docs, and Presentation) and familiar with HR software like HiBob. Familiarity with Notion and DocuSign is a nice to have.
What are the key administrative tasks of the People and Office Coordinator?
Key administrative tasks include managing onboarding processes, maintaining payroll, overseeing office supplies, organizing meetings, tracking costs and budgets, and managing mail and shipments.