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People Operations & Office Manager

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Formlabs

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Berlin

AI generated summary

  • You should be fluent in German and English, skilled in process improvement, organized, tech-savvy, knowledgeable in HR compliance, experienced in HRIS, project management, and immigration processes.
  • You will manage budgets, vendor relationships, onboarding programs, and employee lifecycle processes while fostering a welcoming office culture and ensuring compliance and efficiency.

Requirements

  • Fluency in German (business) and English
  • Able to prioritize and juggle multiple needs at once
  • Have a passion for process improvement; are always looking for ways to do things better
  • Self-motivator with strong interpersonal and organizational skills
  • Ability to help with set-up and break-down of events
  • Well-versed in a variety of technologies including Google eco-system (spreadsheets, Google Drive, documentation)
  • Knowledge of compliance and regulation in core areas of HR and German labour law, including communication with various government agencies/departments
  • Experience with building/updating policies and processes that effectively support and protect our employees and the business
  • Experience with an HRIS
  • Experience with project management and an ability to work cross-functionally to make processes more efficient and effective
  • Experience working and communicating with senior stakeholders and enjoyment in working with cross-functional teams across the globe
  • Experience with immigration processes

Responsibilities

  • You will be responsible for developing and maintaining a budget. Come to creative solutions in a cost-conscious way as you plan events and maintain our existing perks.
  • Drive vendor relationships and negotiations. Assess the vendor marketplace, and evaluate with pricing and quality top of mind. Collect information and review data relating to our programs, looking for areas of optimization.
  • Work side by side with our Operations team to help efficiently run the office in a manner that is welcoming and makes every Formling proud to be in our spaces.
  • Support the new hire experience from the workplace experience and people operations perspective by conducting some of our onboarding programs that enable our newest Formlings to learn more about the company and our culture.
  • Be a key voice in designing and executing a calendar of People programs that drive connections between employees, and products and further our culture.
  • Tackle important projects, including internal events (town halls, department/site-wide all-hands, engagement, holidays) and general office management.
  • Manage the areas core to the People Operations team for the whole employee lifecycle: Onboarding, Offboarding, Changes, Benefits, Immigration support, Leaves and Accommodations, Employee Relations, etc.
  • Liaise with Payroll as needed to support the timely and accurate processing of payroll.
  • Respond to employee tickets promptly and accurately when they ask questions about their employment, pay, experience, or changes they need to make to their personal information.
  • Manage processes through a global lens, partnering with teammates across offices globally to avoid redundancies, share learnings, and align processes wherever it makes sense.
  • Keep efficiency and ways to leverage technology top of mind in your work.
  • Question the status quo early and often, enabling transformative work across the entire People Org.
  • Serve as the first point of contact in the office for employees and inquiries, assisting people as needed.
  • Communicate with governmental agencies,/departments to support compliance with regulations.

FAQs

Is this position remote or on-site?

This is a fully on-site position based in Berlin, Germany.

What are the language requirements for this role?

Fluency in both German (business) and English is required.

What is the focus of the People Operations & Office Manager role?

The role focuses on enhancing Employee Experience, office management, safety, food and beverage programs, event planning, and various people operational tasks.

What kind of events will I be involved in planning?

You will be involved in planning internal events such as town halls, department/site-wide all-hands meetings, engagement activities, and holiday celebrations.

Are there opportunities for professional development?

Yes, there is a learning and development budget available for employees.

What does the office culture look like?

The office culture is inclusive and quirky, with a focus on building meaningful relationships among employees.

What types of benefits and perks are offered?

Benefits include free catered lunches, snacks and beverages, mobility subsidies, a mental health wellness program, and a supplementary pension scheme.

Will I be responsible for managing employee onboarding?

Yes, you will support the new hire experience and conduct onboarding programs for new employees.

Is experience with HR compliance and German labor law necessary?

Yes, knowledge of compliance, regulations in core areas of HR, and German labor law is essential for this role.

What tools or technologies will I need to be familiar with?

Familiarity with the Google ecosystem (spreadsheets, Google Drive), HRIS, and general project management tools is needed.

How does the company view diversity and inclusion?

The company values diversity and is an equal-opportunity employer, actively seeking to build an inclusive community.

Is there a focus on process improvement within the role?

Yes, the role requires a passion for process improvement and the ability to seek better methods for efficiency.

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Formlabs

High performance 3D Printers, finally within reach: industrial-quality SLA and SLS 3D printers

Manufacturing & Electronics
Industry
501-1000
Employees
2011
Founded Year

Mission & Purpose

Formlabs is expanding access to digital fabrication, so anyone can make anything. Headquartered in Somerville, Massachusetts with offices in Germany, Japan, China, Singapore, Hungary, and North Carolina, Formlabs is the professional 3D printer of choice for engineers, designers, manufacturers, and decision makers around the globe. Formlabs products include the Form 3, Form 3B, Form 3L, and Form 3BL powered by an advanced form of stereolithography (SLA) called Low Force Stereolithography (LFS)™ 3D printing, Form Wash and Form Cure post-processing solutions, Fuse 1 SLS 3D printer, and Form Cell manufacturing solution. Through its Factory Solutions offering for industrial users, Formlabs provides the factories of tomorrow with the flexibility and versatility needed for demanding, evolving industrial applications. Formlabs also develops its own suite of high-performance materials that continue to push the boundaries for 3D printing, as well as best-in-class 3D printing software