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Personal Assistant - 12 Months Fixed Term Contract

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Sky

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • Dublin

AI generated summary

  • You must be friendly, organized, and detail-oriented, with diary management experience, strong communication skills, and the ability to work proactively both independently and within a team.
  • You will manage busy diaries, handle travel arrangements, support meetings and administrative tasks, and collaborate with other PAs while providing ad-hoc support to leadership teams.

Requirements

  • Confident, friendly, approachable manner with a flexible, can-do attitude, collaborating for success.
  • Outstanding organisational skills, able to multi-task, have good time management and an eye for detail.
  • Experience in diary management of multiple stakeholders.
  • Ability to work to tight time scales and enjoy understanding issues and problem solving.
  • Excellent attention to detail and accuracy - using methodical approach to ensure all aspects of a task or project are anticipated and dealt with.
  • Excellent communication skills (verbal & written); able to build effective relationships internally and externally.
  • Pro-active team member with excellent interpersonal skills and capability to build rapport at all levels. Equally able to work independently.

Responsibilities

  • Proactive diary management - seamlessly organising and maintaining extremely busy and constantly changing diaries. Booking all meeting rooms, organising frequent video conferencing sessions between offices in all territories and other external companies.
  • Providing professional and effective administrative support - hospitality orders, preparing agendas/materials, meeting and greeting visitors, onboarding new starters and processing expenses.
  • Handle travel - arranging domestic and international travel itineraries, flights, rail and taxis.
  • Acting as a delegate to managers for Sky systems including Sky Life (Workday), Ariba and Spark for all administrative functions required (i.e. approvals and requests).
  • Provide ad-hoc support for the leadership teams.
  • Work collaboratively with other PA's across Consumer Group. Flexing and adapting where required and supporting each other, whilst also providing admin cover as and when needed for colleague's holiday.

FAQs

What is the duration of the contract for this Personal Assistant position?

The contract for this Personal Assistant position is a 12-month fixed term.

Where is the office base for this role?

The office base for this role is located in Dublin on Burlington Road, within walking distance from central Dublin.

What are the working hours for this position?

The working hours are flexible, as the company has adopted a hybrid working approach that allows for collaboration in the office and remote work.

What kind of support will be provided for new starters?

As a Personal Assistant, you will be responsible for onboarding new starters, which includes offering professional and effective administrative support.

What kind of travel arrangements are required in this role?

You will be responsible for arranging domestic and international travel itineraries, including flights, rail, and taxi bookings.

Is there a training provided for the systems used in the company?

Yes, you will act as a delegate to managers for Sky systems, including Sky Life (Workday), Ariba, and Spark, and support will be provided for learning these systems.

What benefits are offered to employees?

Benefits include a generous pension package, private healthcare, and complimentary Sky Now TV, along with discounts at selected retailers.

How does the company promote inclusion in the workplace?

Sky is recognized as an 'Inclusive Top 50 Employer' and a 'Times Top 50 Employer for Women', and they actively work to create a truly inclusive workplace environment.

What skills are required for the Personal Assistant role?

Required skills include outstanding organizational abilities, excellent communication skills, experience in diary management, and a proactive, friendly, and approachable manner.

What should I do if I require adjustments during the hiring process?

If you need adjustments to the recruitment process, you should speak to the recruitment team who will be happy to provide support.

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Sky

A job you ❤️ to talk about

Entertainment & Media
Industry
10,001+
Employees
1989
Founded Year

Mission & Purpose

With 24 million customers across six countries, Sky is Europe’s leading media and entertainment company and is proud to be part of the Comcast group. Our 32,000 employees help connect our customers to the very best entertainment, sports, news, arts and to our own local, original content. Following the success of Sky originals like Chernobyl, we plan to double our investment in original content by 2024. We’re also developing a new TV and movie studio, Sky Studios Elstree, which is expected to lead to the creation of over 2,000 new jobs and generate an additional £3 billion of production investment in UK creative sector in the first five years alone. Our technology allows Sky customers to watch what they want, when they want, how they want and connects millions of people to content they love. And our online streaming service, NOW, brings viewers all the enjoyment of Sky with the flexibility of a contract-free service. We also believe that a company of our scale has a responsibility that goes beyond our business, and into the community. We recently announced a series of commitments to help tackle racial injustice and improve diversity and inclusion. To ensure the commitments are delivered, Sky will invest £10million per year across its markets for each of the next three years. We’re committed to being Europe’s first net zero carbon entertainment company by 2030 – two decades before we have to – and we’re an inclusive employer recognised by The Times and Stonewall for our commitment to diversity.