FAQs
What are the primary responsibilities of the Personal Assistant role?
The primary responsibilities include liaising with staff at all levels, coordinating meetings, taking and transcribing minutes, preparing presentations and reports, maintaining electronic filing systems, and providing administrative support for various projects.
Will I need to handle confidential information?
Yes, maintaining confidentiality regarding sensitive information is a key requirement of this role.
What tools or systems will I be using in this position?
You will be using Trust procurement financial systems, electronic filing systems, and the Trust's e-roster system for managing staff leave and other administrative tasks.
Is there an opportunity for professional development in this role?
Yes, ongoing personal development is encouraged through participation in appraisals, supervisions, and relevant training.
How will I communicate with colleagues and external parties?
Communication will occur through various channels including face-to-face interactions, telephone calls, letters, and electronically, while ensuring confidentiality.
Will I be required to take minutes during meetings?
Yes, you will be responsible for taking and transcribing clear and concise minutes at various meetings.
Do I need to have prior experience in a similar role to apply for this position?
While prior experience is beneficial, it may not be strictly required; relevant skills and a proactive approach can also be important factors.
How will I handle urgent issues in the absence of senior managers?
In the absence of designated senior managers, you will act as the first point of contact, taking messages and ensuring that urgent issues are directed to an appropriate alternative Director or Manager.
Are there opportunities for teamwork and collaboration in this role?
Yes, maintaining good working relationships within the Nursing Directorate, Corporate services, and with external agencies is encouraged, along with participating in team meetings.
How will my performance be evaluated in this position?
Your performance will be evaluated through regular appraisals and feedback during supervision sessions, which will focus on your contributions and areas for development.