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Personal Assistant

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Merkle

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • London
  • Quick Apply

AI generated summary

  • You must possess strong organizational skills, proficiency in office software, excellent communication ability, and experience in administrative support to excel in this role.
  • You will manage schedules, organize meetings, handle communications, and support daily operations, ensuring smooth workflow and effective time management.

Requirements

  • Outlook 365 knowledge
  • Flexibility to manage change, we are looking for somebody flexible
  • Make sure you are always keeping one step ahead – this is important
  • Deal with confidential information
  • Confidence in building relationships with senior members of the team
  • 1-2 Years’ experience in a TA or PA role
  • 2-3 years’ experience in a PA role
  • Experience with PowerPoint and the wider Office 365 suite
  • Project management experience

Responsibilities

  • Manage calendars with Outlook, including scheduling appointments with internal and external participants and organising large company wide meetings
  • Forward planning of meeting schedule, ensuring agenda and meeting content are delivered
  • Organisation and administration of meetings and visitors – coordinating all logistics i.e. attendees, timings, refreshments, equipment, and room bookings
  • Book and coordinate travel plans; this will include flights, hotels, trains, taxis, car hire, visas
  • Manage expenses and timesheets
  • Inbox Management
  • Sit in on exec meetings - taking notes and follow-up actions
  • Arrange lunches and dinners, both internal and client-facing
  • Help arrange ad hoc events
  • Support with PowerPoint presentations and ad hoc projects
  • Support and work with the EA team with general daily tasks and providing cover when needed
  • Office administrative responsibilities

FAQs

What is the general job role of a Personal Assistant at Merkle?

A Personal Assistant at Merkle supports the Leadership Team and collaborates with a team of PAs and EAs, managing calendars, organizing meetings, coordinating travel, and handling administrative tasks.

How many executives will the Personal Assistant support?

The Personal Assistant will support three executives within the UK leadership team.

What is the expected work schedule for this position?

The Personal Assistant will work from the London office 2-3 days a week and from home.

What software knowledge is required for this role?

Proficiency in Outlook 365 is required, along with experience using PowerPoint and the wider Office 365 suite.

How many years of experience are preferred for applicants?

Ideally, applicants should have 2-3 years of experience in a PA role, though candidates with 1-2 years of experience will also be considered.

Are there any specific skills required for this position?

Required skills include flexibility to manage change, the ability to handle confidential information, and confidence in building relationships with senior team members.

Are there any opportunities for career development?

Yes, Merkle offers career development through Merkle University, including access to courses, mentorship, and external training funding.

What kind of benefits is provided to Personal Assistants?

Benefits include private medical insurance, a company pension, life insurance, wellness days, birthday days off, and volunteer days.

Is occasional travel involved in this role?

Yes, some occasional travel within Europe may be required to support events and regional collaboration.

Does Merkle follow an Equal Opportunities policy?

Yes, Merkle is an Equal Opportunities employer and does not discriminate against applicants based on various protected characteristics.

Merkle

Marketing & Advertising
Industry
10,001+
Employees
1971
Founded Year

Mission & Purpose

Merkle is a leading data-driven customer experience management (CXM) company that specializes in the delivery of unique, personalized customer experiences across platforms and devices. For more than 30 years, Fortune 1000 companies and leading nonprofit organizations have partnered with Merkle to maximize the value of their customer portfolios. The company’s heritage in data, technology, and analytics forms the foundation for its unmatched skills in understanding consumer insights that drive hyper-personalized marketing strategies. Its combined strengths in performance media, customer experience, customer relationship management, loyalty, and enterprise marketing technology drive improved marketing results and competitive advantage. With 12,000 employees, Merkle is headquartered in Columbia, Maryland, with 50+ additional offices throughout the Americas, EMEA, and APAC. Merkle is a dentsu company.