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Personal Assistant

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Merkle

2mo ago

  • Job
    Full-time
    Entry Level
  • London

AI generated summary

  • You must have strong organizational skills, proficiency in office software, excellent communication abilities, and a proactive approach to tasks and problem-solving.
  • You will manage schedules, coordinate meetings, handle correspondence, and assist with various administrative tasks to support executives and ensure smooth operations.

Requirements

  • Qualifications
  • Outlook 365 knowledge
  • Flexibility to manage change, we are looking for somebody flexible
  • Make sure you are always keeping one step ahead – this is important
  • Deal with confidential information
  • Confidence in building relationships with senior members of the team
  • 1-2 Years’ experience in a TA or PA role
  • Desired skills
  • 2-3 years’ experience in a PA role
  • Experience with PowerPoint and the wider Office 365 suite
  • Project management experience

Responsibilities

  • - Work with our Leadership Team and the wider PA’s and EA’s Team.
  • - Manage calendars with Outlook, including scheduling appointments with internal and external participants and organising large company wide meetings.
  • - Forward planning of meeting schedule, ensuring agenda and meeting content are delivered.
  • - Organisation and administration of meetings and visitors – coordinating all logistics i.e. attendees, timings, refreshments, equipment, and room bookings.
  • - Book and coordinate travel plans; this will include flights, hotels, trains, taxis, car hire, visas.
  • - Manage expenses and timesheets.
  • - Inbox Management.
  • - Sit in on exec meetings - taking notes and follow-up actions.
  • - Arrange lunches and dinners, both internal and client-facing.
  • - Help arrange ad hoc events.
  • - Support with PowerPoint presentations and ad hoc projects.
  • - Support and work with the EA team with general daily tasks and providing cover when needed.
  • - Office administrative responsibilities.

FAQs

What is the location of the Personal Assistant role?

The role is based in London, England.

How many executives will the Personal Assistant be supporting?

The Personal Assistant will support three executives within the UK leadership team.

Is previous experience required for this role?

Yes, 1-2 years of experience in a TA or PA role is required, with a preference for candidates having 2-3 years of experience.

What are the working hours for this position?

The position operates under flexible hybrid working arrangements, requiring attendance in the London office 2-3 days a week.

What types of meetings will the Personal Assistant be organizing?

The Personal Assistant will organize appointments, large company-wide meetings, and coordinate all logistics for meetings and visitors.

What kind of travel arrangements will the Personal Assistant be responsible for?

The Personal Assistant will book and coordinate travel plans including flights, hotels, trains, taxis, car hire, and visas.

Does the role involve managing confidential information?

Yes, the role includes dealing with confidential information.

What benefits are offered along with this position?

Benefits include flexible hybrid working, career development opportunities, private medical insurance, company pension, life insurance, wellness days, and more.

Is there a team atmosphere among the PAs and EAs?

Yes, there is a supportive team atmosphere with the PAs and EAs enjoying working together and having a good time.

How does the company approach diversity and inclusion in hiring?

The company does not discriminate against job applicants based on various factors and considers all applications on their merits.

Merkle

Marketing & Advertising
Industry
10,001+
Employees
1971
Founded Year

Mission & Purpose

Merkle is a leading data-driven customer experience management (CXM) company that specializes in the delivery of unique, personalized customer experiences across platforms and devices. For more than 30 years, Fortune 1000 companies and leading nonprofit organizations have partnered with Merkle to maximize the value of their customer portfolios. The company’s heritage in data, technology, and analytics forms the foundation for its unmatched skills in understanding consumer insights that drive hyper-personalized marketing strategies. Its combined strengths in performance media, customer experience, customer relationship management, loyalty, and enterprise marketing technology drive improved marketing results and competitive advantage. With 12,000 employees, Merkle is headquartered in Columbia, Maryland, with 50+ additional offices throughout the Americas, EMEA, and APAC. Merkle is a dentsu company.