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Personal Assistant

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Buro Happold

3mo ago

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Bath

Requirements

  • Previous experience in a similar role is essential
  • Proficient user of the MS365 suite of applications
  • Attention to detail
  • Proven ability to effectively prioritise workflow
  • Demonstrably effective communication skills Ability to exercise good judgement, show initiative and be proactive
  • Ability to work independently in an organised and detailed manner
  • High standards of ethics and confidentiality to handle sensitive information
  • Ability to manage multiple conflicting deadlines

Responsibilities

  • Coordinating schedules, events, appointments, reservations and travel arrangements.
  • Reviewing inboxes, ensuring emails are redirected as required and responded to in a timely manner.
  • Act as a liaison between all departments, stakeholders and clients.
  • Support Partners/Directors in driving forward business objectives.
  • Reliably prepare, edit and maintain correspondence, communications, presentations and other documents.
  • Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organising and presenting the information in useable and understandable formats.
  • Support the wider PA/EA team and assist in the induction of new employees.
  • Ensuring a constant and timely flow of information across all areas of the business.
  • Continuously look to improve processes and working practices.
  • Actively seeks to expand role into new areas adding wider value to the business

FAQs

What are the primary responsibilities of a Personal Assistant?

The primary responsibilities of a Personal Assistant include providing proactive support to Partners and Directors, assisting with project delivery, reporting, planning, scheduling, and organizing tasks to keep focus on company goals.

What skills are important for a Personal Assistant to possess?

Important skills for a Personal Assistant include organization, time management, communication, attention to detail, multitasking, problem-solving, and the ability to work effectively with senior leadership.

How does a Personal Assistant support the delivery of projects?

A Personal Assistant supports the delivery of projects by assisting with planning, scheduling, organizing tasks, and keeping time and attention focused on company goals, objectives, and priorities.

What is the role of a Personal Assistant in reporting and tracking progress?

A Personal Assistant plays a key role in reporting and tracking progress by ensuring that accurate and timely reports are generated, tracking milestones, and communicating updates to relevant stakeholders.

How does a Personal Assistant help Partners and Directors stay on track with company initiatives?

A Personal Assistant helps Partners and Directors stay on track with company initiatives by proactively supporting them in all dealings, providing assistance with tasks, and keeping focus on company goals and priorities.

Buro Happold

Engineering | Consultancy | Advisory

Real Estate
Industry
1001-5000
Employees
1976
Founded Year

Mission & Purpose

We are an international, integrated consultancy of engineers, designers and advisers. For over 45 years, we have built an unrivalled reputation by delivering creative, value-led solutions for the benefit of people, places and planet. Described by our clients as 'passionate', 'innovative' and 'collaborative', Buro Happold is synonymous with the delivery of exceptionally complex projects on every continent, working with the world's leading architectural practices and organisations, such as the United Nations, UNESCO and C40 Cities. Through our global community of driven, world-leading engineering, advisory and design professionals, we are acting to address major challenges in an ever-evolving world.

Culture & Values

  • We value human wellbeing, and are discontented with limitations. We commit to taking this as seriously for our people as our projects.

  • We are a diverse, one-firm culture. When we get it right, it sings. Internal barriers are always to be overcome through inclusivity and equity above all else.

  • We embrace mutual responsibility. It is easy to default to individual success. Teams need to share success and failure in the same way.

  • We are more than a business. We care about the legacy of our work. We have a responsibility of care as an employer and influencer in the shaping of the world.

  • Sustainability is intrinsic to the economic and social impact of our work. Going beyond compliance requires challenging preconceptions, taking extra steps.

  • It takes courage to create. Our culture fosters a dynamic between technology and empathy to gain deeper insight, unleash imagination, and manage risk.

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