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Personal Assistant

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Schillings

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You must be highly organized, detail-oriented, a strong communicator, advanced in MS Office, analytical, and a team player with an interest in global affairs and client relationship management systems.
  • You will manage complex diaries, arrange travel, prepare meeting materials, handle admin tasks, support business development efforts, and maintain client relationships and records.

Requirements

  • Very well organised with exceptional attention to detail.
  • Strong verbal and written communication skills.
  • An ability work effectively at all levels.
  • Skilled at anticipating others' requirements, effectively managing priorities and expectations, and navigating issues to deliver a calm service, making the sometimes difficult appear always easy.
  • Advanced Microsoft Office skills are essential, particularly Outlook, Word, Excel and PowerPoint.
  • Experience of using case management and client relationship management systems (CRM) will be advantageous.
  • Analytical thinker - driven by curiosity to get to the bottom of things and solve a problem.
  • Interest in global current affairs, the work that Schillings does and our clients.
  • A team player and excellent listener who thrives in a fast-paced environment.

Responsibilities

  • Complex diary management., resolving clashes and proactively taking ownership.
  • Assisting with preparation for meetings including travel arrangements, preparing papers and agendas. This includes booking international travel and preparing travel itineraries.
  • General administrative duties including printing, typing, proof reading, amending and formatting documents/ reports/ presentations into Schillings house style.
  • Manage Partner mailboxes.
  • Submitting expense forms and receipts.
  • Scheduling meetings, appointments and filing support.
  • Data analysis of excel spreadsheets.
  • Regularly liaising with the Clients & Markets team to ensure sales collateral is up to date.
  • General PA duties including answering calls and responding to emails.
  • Absence cover for other members of the PA team.
  • Be diligent in the collection of and storing of data and intelligence into the CRM system.
  • Be knowledgeable about the firm's BD methodology and process to develop client relationships.
  • Act as a central point of contact for administration of BD activities and liaise with the Clients & Markets team regularly. This includes:
  • Collaborating to understand Partners intent, goals, priorities and challenges.
  • Maintaining master contacts lists, running meetings lists, business development event planning, BD pipeline management and tracking opportunities.
  • Liaising with Clients & Markets team to understand current BD goals, updates on brief and actions arising out of marketing campaigns.
  • Research organisations and individuals online to identify new leads and potential new markets.
  • Awareness of Clients & Markets' calendar of conferences and BD trips that require itineraries and intelligence lead research for briefing packs to be developed in detail in advance.
  • Preparing Taxi Reports/Bios for BD meetings.
  • Help ensure we are meeting the target number of BD meetings in the diary each week.
  • Ensure intelligence/data from meetings are submitted and any follow up actions identified are managed and actioned. Provide periodic updates on outstanding actions.
  • Support Partners in converting opportunities into client work.

FAQs

What is the primary purpose of the Personal Assistant role at Schillings?

The primary purpose of the Personal Assistant role is to support up to three Partners with day-to-day diary management, proactive business development support, and organization tasks to ensure their efficiency and effectiveness.

What kind of experience is preferred for this role?

Candidates should have experience within a corporate environment and must be articulate, with strong verbal and written communication skills.

What types of administrative tasks will I be responsible for?

Responsibilities include complex diary management, preparing for meetings, arranging travel, managing mailboxes, submitting expense forms, general administrative duties, and data analysis of spreadsheets.

What skills are essential for the Personal Assistant role?

Essential skills include exceptional organizational abilities, advanced Microsoft Office proficiency (particularly Outlook, Word, Excel, and PowerPoint), strong attention to detail, and analytical thinking.

Will I be involved in business development activities?

Yes, the role includes significant involvement in business development support, which encompasses maintaining client relationships, managing BD activities, and assisting in the collection and storage of data in the CRM system.

Is prior experience with CRM systems necessary for this position?

While not strictly necessary, experience using case management and client relationship management (CRM) systems is advantageous for the role.

What kind of work environment can I expect at Schillings?

Schillings has a collaborative and dynamic work environment with a strong focus on excellence, professionalism, and a positive service ethos.

Are there opportunities for career progression at Schillings?

Yes, Schillings is committed to providing development opportunities, and many employees experience career progression within the company.

How many Partners will I be supporting in this role?

You will be supporting up to three Partners in your role as a Personal Assistant.

Do I need to have knowledge of global current affairs for this position?

An interest in global current affairs, as well as an understanding of the work Schillings does and its clients, is encouraged and beneficial for the role.

What is the culture like at Schillings?

The culture at Schillings is collaborative and focused on coaching, with values centered around being innovative, bold, united, and excellent.

Is there a requirement for me to work flexible hours?

Yes, a responsive, flexible, and diligent mindset is essential, given that Schillings is a busy, dynamic business providing a 24/7 service to clients globally.

Are there any specific qualities you look for in a candidate?

We look for candidates who are well-organized, attuned to the needs of others, skilled in managing priorities, and capable of providing a calm service in potentially high-pressure situations.

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Schillings

Fighting Falsehoods, Protecting Privacy

Law
Industry
51-200
Employees
1984
Founded Year

Mission & Purpose

We are on a mission to establish the true narrative. We all have a right to privacy – it’s a universal human right enshrined in law. In a world where fiction can appear as fact, we fight passionately against breaches of your privacy, attacks on your reputation and threats to your security. It’s what makes us tick. We believe the law is the best and fairest tool available to establish truth. But we also know it can require an army of skills to put things right when crisis hits. That’s why we are the only business in the world to deploy – under one roof – media experts, data protection lawyers, litigators, experts from military intelligence, former investigative journalists, international investigators, cyber-security specialists, digital forensic experts and senior people from the military, police and government. © 2021 Schillings International LLP. SCHILLINGS is a trading name of Schillings International LLP and Schillings International (USA) LLP. Schillings International LLP is a limited liability partnership registered in England and Wales with registration number OC398731. A list of members of Schillings International LLP is available for inspection at our registered office 12 Arthur Street, London, EC4R 9AB. Schillings International LLP is an Alternative Business Structure regulated and authorised by the Solicitors Regulation Authority. Schillings International (USA) LLP is a registered limited liability partnership organised and existing under the laws of the State of Delaware, United States of America, whose principal place of business is at One World Trade Center, Suite 8500, New York, NY 10007. Our New York based attorneys are registered as a foreign legal consultant in the State of New York.