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Personal Assistant – Corporate Services Transformation Programme

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The Dudley Group NHS Foundation Trust

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You should manage committee meetings, provide administrative support, coordinate agendas, ensure timely report submission, communicate effectively, and take formal minutes for approval.
  • You will manage committee meetings, provide administrative support to leaders, organize agendas, ensure timely reports, communicate with members, and take minutes for approval.

Requirements

  • Management of Board sub-committees and management committees
  • Administrative and support service to Programme Lead / Executive Directors
  • Team member of executive administrative support team
  • i. Arranging the annual schedule of Committee meetings, in discussion with the Programme Lead, co-ordinating an annual plan of business scheduled for the Committee.
  • ii. Planning and organising meetings including consulting with the Committee Chair and appropriate SRO Executive prior to each Committee meeting, to draw up the agenda and agree timings.
  • iii. Ensuring the reports/papers on the agenda are received within agreed deadlines, consulting with the System and external staff as required.
  • iv. Communicating effectively with all Committee members, including circulating agenda and supporting papers in line with agreed protocols.
  • v. Taking formal minutes at Committee meetings and prepare draft minutes within five working days for approval by the Committee Chair.

Responsibilities

  • Management of Board sub-committees and management committees
  • Administrative and support service to Programme Lead / Executive Directors
  • Team member of executive administrative support team
  • Arranging the annual schedule of Committee meetings, in discussion with the Programme Lead, co-ordinating an annual plan of business scheduled for the Committee.
  • Planning and organising meetings including consulting with the Committee Chair and appropriate SRO Executive prior to each Committee meeting, to draw up the agenda and agree timings.
  • Ensuring the reports/papers on the agenda are received within agreed deadlines, consulting with the System and external staff as required.
  • Communicating effectively with all Committee members, including circulating agenda and supporting papers in line with agreed protocols.
  • Taking formal minutes at Committee meetings and prepare draft minutes within five working days for approval by the Committee Chair.

FAQs

What is the duration of the Personal Assistant role?

The role can be offered on either a secondment basis or a fixed-term basis.

Who will I be providing support to in this role?

You will primarily support the BCPC Managing Director, CST SRO, and CST Programme Lead, in addition to providing assistance to other senior executives as necessary.

What specific responsibilities will I have related to committee management?

You will manage Board sub-committees and management committees, including arranging meetings, preparing agendas, ensuring reports are received on time, and taking minutes.

Is there a preference for candidates 'at risk' within the Black Country ICS?

Yes, initial preference will be given to individuals identified as 'at risk' within the Black Country Integrated Care System.

What skills are necessary for this role?

The ideal candidate should possess strong administration and communication skills, be well-organized, and be able to manage office operations and coordinate program activities.

What type of partnerships does the Black Country Provider Collaborative represent?

The BCPC represents partnerships between multiple NHS trusts working together to deliver effective, accessible, and sustainable care services across the Black Country.

How many trusts are involved in the Black Country Provider Collaborative?

The Black Country Provider Collaborative consists of four main trusts.

Who can I contact for more information about the position?

You can contact Ellie-Jaye Hadlington, the BCPC Project Co-Ordinator, at ellie.hadlington@nhs.net or call 01384 321126 during core working hours for further details or to arrange an informal visit.

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The Dudley Group NHS Foundation Trust

Science & Healthcare
Industry
1001-5000
Employees
2002
Founded Year

Mission & Purpose

The Dudley Group NHS Foundation Trust provides a range of healthcare services including emergency care, elective surgery, and outpatient services across the Dudley area. Their mission is to deliver high-quality, patient-centered care, ensuring safety, compassion, and excellence in all aspects of their service. The Trust aims to improve the health and well-being of the community by continuously enhancing care standards and fostering a supportive environment for both patients and staff.