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Personal Assistant - FTC 3 Months

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Direct Line Group

3mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • London

AI generated summary

  • You should have strong organizational skills, excellent communication abilities, proficiency in office software, and adaptability for a fixed-term contract of 3 months.
  • You will manage schedules, coordinate meetings, handle correspondence, and assist with various administrative tasks to ensure smooth daily operations.

Requirements

  • Previous personal assistant or administrative experience
  • Ability to effectively manage multiple tasks simultaneously in a fast-paced and dynamic environment
  • Excellent interpersonal skills and the ability to work effectively with a diverse range of senior leaders
  • Great organisational and time-management abilities
  • Ability to manage sensitive information with confidentiality and discretion
  • Excellent telephone handling, with good written and verbal customer service communication skills
  • Strong problem-solving skills and ability to work independently
  • Oversee office operations, including maintaining supplies, equipment, and coordinating facility services
  • Sets priorities and works collaboratively with others in the team
  • Strong PC skills including in-depth knowledge of Microsoft office products

Responsibilities

  • Managing the diary to ensure the most efficient use senior leaders time, arranging travel, accommodation, meeting rooms, equipment, and refreshments as appropriate.
  • Monitoring multiple email Inboxes, responding as appropriate and highlight all actions.
  • Organising calendars, and meeting coordination for senior leaders, keeping records where appropriate.
  • Providing support as required to senior members of the department and relevant visitors as required as a point of contact.
  • Invoicing processing, purchase order and expense reconciliations for Finance, active management of the Cost Centre/Payroll Reports.
  • Coordinating annual leave and sickness administration for the senior leaders.
  • Writing, preparing, and reviewing, letters, emails, reports, presentations and minutes when required.
  • Providing efficient, initiative-taking personal support to the senior leaders to ensure all requirements are accounted for in a professional and timely manner.
  • Being responsible for processes such as onboarding and leavers.

FAQs

What is the duration of the Personal Assistant role?

The Personal Assistant role is a fixed term contract for 3 months.

What are the working hours for this position?

The working hours for this position are 35 hours per week.

Is there a requirement to be in the office?

Yes, the role requires being in the office 1 or 2 days per week as part of our hybrid working model.

What skills are necessary for this role?

Necessary skills include previous personal assistant or administrative experience, excellent interpersonal and communication skills, strong organizational abilities, and proficiency in Microsoft Office products.

Are there benefits offered with this position?

Yes, benefits include a generous 9% employer pension, 22 days of annual leave, and employee discounts and cashback.

What types of tasks will the Personal Assistant be responsible for?

The Personal Assistant will manage diaries, coordinate meetings, handle invoicing and expense reconciliations, provide support to senior leaders, and oversee certain office operations.

Is confidentiality important in this role?

Yes, a high level of integrity and discretion in handling confidential information is essential for this role.

How does Direct Line Group view diversity and inclusion?

Direct Line Group is committed to being an equal opportunity employer and embraces diversity of background and thought as a strength.

Will the Personal Assistant interact with senior leaders?

Yes, the Personal Assistant will work closely with and support multiple senior leaders within the organization.

How should I contact the recruitment team for adjustments to the recruitment process?

You can reach out to the recruitment team directly, and they will be happy to support you with any adjustments needed.

Direct Line Group

A force for good

Finance
Industry
10,001+
Employees

Mission & Purpose

A world where insurance is personal, inclusive and a force for good: that’s our vision. And it’s well within reach. We’ve been helping people carry on with their lives since the 80s, giving them the peace of mind they need to focus on the future. After 40 years of innovation, we’re still leading the way today. Our business is full of brilliant individuals working together to reimagine insurance. Together, we’re one of a kind. Our brands We’re home to variety and expertise on a huge scale. Strong values, distinctive qualities, and great people. That’s the secret to building some of the nation’s best-known brands. Direct Line Churchill Privilege Green Flag NIG Darwin DLG Legal Services DLG Auto Services DLG Partnerships Collectively we help every business within our group aim higher. Standing shoulder-to-shoulder to stand out in the market, we want to be an insurance company of the future. And with so many areas to choose from, your ambitions are welcome here. See your opportunity to start a career that’s varied, distinct and exciting.