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Personnel Employment Assistant

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Serco

16d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Spokane

AI generated summary

  • You must have a DoD Secret clearance, a HS diploma or GED, 0-2 years experience, 10% travel, and proficiency in Microsoft Office 2010, plus document editing per SECNAV instructions.
  • You will provide administrative support, prepare awards, manage communications, maintain filing systems, assist with applicant paperwork, compile data for reports, and track recruitment progress.

Requirements

  • Ability to obtain and maintain a DoD Secret clearance
  • A High School Diploma or GED (Bachelors degree or Masters degree account for years of experience)
  • 0-2 years of working experience
  • 10% travel required
  • High proficiency in the entire Microsoft Office 2010 suite of software applications to include Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Access, Microsoft PowerPoint, Microsoft Visio, and Microsoft SharePoint Workspace
  • Experience editing and formatting documents in accordance with SECNAV awards instruction and Navy Correspondence Manual

Responsibilities

  • Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures.
  • Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures.
  • Answer and direct incoming telephone calls and visitors.
  • Schedule and plan meetings/appointments as required, including conference calls.
  • Liaise with staff members, applicants and the general public on a daily basis.
  • Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.
  • Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed.
  • Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports.
  • Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed.
  • Organize, collect, analyze, and present statistical information related to the tracking of applicants, goal attainment, and marketing analysis for both officer and enlisted programs.
  • Prepare reports for Program Managers and higher level personnel, describing problems that are recurring or causing significant delays or costs, the corrective actions taken, and the need for additional time or resources needed to meet recruiting objectives.
  • Obtain workload data and track progress in meeting objectives and use of resources via web-based Navy applications and other commercially available web-based programs.

FAQs

What is the hourly pay rate for the Personnel Employment Assistant position?

The hourly pay rate for this position is $18.08, plus an additional $4.23/hr for Health and Welfare (H&W).

What are the primary responsibilities of a Personnel Employment Assistant?

The Personnel Employment Assistant provides administrative support, prepares personal awards, answers and directs incoming calls, schedules meetings, maintains filing systems, assists with screening applicant paperwork, organizes statistical information, and prepares reports for program managers.

Is travel required for this position?

Yes, there is a 10% travel requirement for this role.

What educational qualifications are needed for this position?

A High School Diploma or GED is required. A Bachelor’s or Master’s degree can account for years of experience.

What level of experience is preferred for applicants?

The position requires 0-2 years of working experience.

What skills are particularly important for this position?

High proficiency in Microsoft Office 2010 suite and experience with editing and formatting documents according to SECNAV awards instruction and the Navy Correspondence Manual are desired.

Is a security clearance necessary for this role?

Yes, the ability to obtain and maintain a DoD Secret clearance is required.

What type of work environment can I expect at Serco?

Serco offers a diverse work environment where every contribution matters, serving various sectors including the U.S. military and federal agencies.

Can I apply if I have a gap in my resume?

Yes, applicants with gaps in their resumes are still encouraged to apply as long as they meet the qualifications outlined in the job description.

Is Serco an equal opportunity employer?

Yes, Serco is an equal opportunity employer and evaluates qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Serco

Technology
Industry
10,001+
Employees

Mission & Purpose

Serco is one of the world’s largest providers of public services to Governments, employing over 50,000 people in over 20 countries. The services we provide are often of critical importance to the communities and nations we serve. Providing public services is one of the most satisfying and rewarding careers you can have. You have an ability to make a real positive difference to people’s lives and to the safety and security of your community and country. Serco operates in five sectors of public-service provision: Health, Transport, Justice & Immigration, Defence and Citizens Services. Sometimes we are supporting people at troubled times in their lives, be they unemployed, refugees fleeing persecution, or in prison. In other parts of our business we are running some of the most advanced train services in the world, delivering essential support to armed forces, keeping hospitals safe and running 24x7, and providing environmental services. Serco is a business where people and values matter. We have a strong public service ethos, and we employ people who want to make a positive difference to other people’s lives. We operate in North America, UK, Europe, Middle East, Hong Kong, Australia and New Zealand, and we encourage people to develop their careers moving both between different businesses and countries. And as a business which delivers “front-line” public services, employing tens of thousands of people, we are constantly developing and promoting people; our need for skilled leaders is insatiable, and few companies can offer as many opportunities for people to grow their careers. We are looking for people to join Serco who share our desire to make a positive difference, the confidence to work as part of a team, the insight to spot the opportunity to do things better, and, importantly, the ability to take the initiative and put great ideas into practice wherever they are needed.

Culture & Values

  • Trust

  • Care

  • Innovation

  • Pride