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Personnel Employment Assistant

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Serco

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Government & Politics
    People, HR & Administration
  • Provo

AI generated summary

  • You must have a High School Diploma or GED, 0-2 years of experience, ability to obtain a DoD Secret clearance, strong MS Office skills, and experience with Navy documentation. 10% travel required.
  • You will support program administrators with correspondence, scheduling, data tracking, filing, and preparing reports while liaising with staff, applicants, and the public.

Requirements

  • Ability to obtain and maintain a DoD Secret clearance.
  • A High School Diploma or GED (Bachelors degree or Masters degree account for years of experience).
  • 0-2 years of working experience.
  • 10% travel required.
  • High proficiency in the entire Microsoft Office 2010 suite of software applications to include Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Access, Microsoft PowerPoint, Microsoft Visio, and Microsoft SharePoint Workspace.
  • Experience editing and formatting documents in accordance with SECNAV awards instruction and Navy Correspondence Manual.

Responsibilities

  • Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures.
  • Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures.
  • Answer and direct incoming telephone calls and visitors.
  • Schedule and plan meetings/appointments as required, including conference calls.
  • Liaise with staff members, applicants and the general public on a daily basis.
  • Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.
  • Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed.
  • Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports.
  • Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed.
  • Organize, collect, analyze, and present statistical information related to the tracking of applicants, goal attainment, and marketing analysis for both officer and enlisted programs.
  • Prepare reports for Program Managers and higher level personnel, describing problems that are recurring or causing significant delays or costs, the corrective actions taken, and the need for additional time or resources needed to meet recruiting objectives.
  • Obtain workload data and track progress in meeting objectives and use of resources via web-based Navy applications and other commercially available web-based programs.

FAQs

What is the hourly pay rate for the Personnel Employment Assistant position?

The hourly pay rate for this position is $18.44/hour, plus an additional $4.23/hour for Health and Welfare (H&W).

What is the required education for this position?

A High School Diploma or GED is required; a Bachelor's degree or Master's degree may account for years of experience.

How much travel is required for this position?

10% travel is required for this role.

Is prior experience necessary for this job?

0-2 years of working experience is preferred for this position.

What software proficiency is desired for applicants?

High proficiency in the entire Microsoft Office 2010 suite, including Word, Excel, Outlook, Access, PowerPoint, Visio, and SharePoint Workspace.

Will the Personnel Employment Assistant be required to handle sensitive information?

Yes, the position requires the ability to obtain and maintain a DoD Secret clearance.

What kind of tasks will the Personnel Employment Assistant perform?

Tasks include administrative support, preparing awards, scheduling meetings, maintaining filing systems, and assisting with applicant enlistment paperwork.

Can I submit my resume via email?

No, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Is Serco an equal opportunity employer?

Yes, Serco is an equal opportunity employer and evaluates qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

How can I learn more about Serco's benefits?

You can review Serco's benefits by visiting: https://www.serco.com/na/careers/benefits-of-choosing-serco.

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Serco

Technology
Industry
10,001+
Employees

Mission & Purpose

Serco is one of the world’s largest providers of public services to Governments, employing over 50,000 people in over 20 countries. The services we provide are often of critical importance to the communities and nations we serve. Providing public services is one of the most satisfying and rewarding careers you can have. You have an ability to make a real positive difference to people’s lives and to the safety and security of your community and country. Serco operates in five sectors of public-service provision: Health, Transport, Justice & Immigration, Defence and Citizens Services. Sometimes we are supporting people at troubled times in their lives, be they unemployed, refugees fleeing persecution, or in prison. In other parts of our business we are running some of the most advanced train services in the world, delivering essential support to armed forces, keeping hospitals safe and running 24x7, and providing environmental services. Serco is a business where people and values matter. We have a strong public service ethos, and we employ people who want to make a positive difference to other people’s lives. We operate in North America, UK, Europe, Middle East, Hong Kong, Australia and New Zealand, and we encourage people to develop their careers moving both between different businesses and countries. And as a business which delivers “front-line” public services, employing tens of thousands of people, we are constantly developing and promoting people; our need for skilled leaders is insatiable, and few companies can offer as many opportunities for people to grow their careers. We are looking for people to join Serco who share our desire to make a positive difference, the confidence to work as part of a team, the insight to spot the opportunity to do things better, and, importantly, the ability to take the initiative and put great ideas into practice wherever they are needed.

Culture & Values

  • Trust

  • Care

  • Innovation

  • Pride