Logo of Huzzle

Home

Matches

Explore

Manage

Planning Commission Administrator

image

City of Cleveland - City Hall

Aug 30

  • Job
    Full-time
    Junior Level
  • Architecture & Urban Planning
    Business, Operations & Strategy
  • Cleveland

AI generated summary

  • You need a high school diploma, a bachelor’s degree in a related field, two years' experience in administration, and proficiency in Microsoft Office. Familiarity with urban planning is preferred.
  • You will manage administrative tasks, prepare reports, organize meetings, vet cases, communicate with the public, maintain records, and support the Planning Commission's operations and director.

Requirements

  • A High School Diploma or GED is required.
  • A Bachelor's Degree in Business/Public Relations or closely related field from a four-year accredited college or university is required.
  • Two years of full-time paid experience in government or private industry office administration is required.
  • (Substitution: Two years of full-time experience may substitute for each year of college education lacking.)
  • Must be able to operate a personal computer with Microsoft Office Suites.
  • Bachelor’s degree from an accredited college or university with focus in urban or regional planning, architecture and/or urban design, public policy or related field is preferred.
  • Demonstrates familiarity with urban planning, architecture and history and its impact on Cleveland.
  • Demonstrates strong organizational and administrative skills and thrives in an environment with multiple projects and tasks.
  • Demonstrates knowledge of standard office procedures, practices, and adept use of technology tools, e.g. Accela, Adobe Suite, Office 365.
  • Demonstrates a sense of urgency and ability to work expeditiously in a deadline driven environment.
  • Demonstrates good problem-solving skills and decision-making abilities.
  • Possesses excellent speaking, listening, and writing skills and can communicate easily and tactfully across all levels of government and with all customers.
  • Demonstrates an understanding of contemporary social justice, diversity, equity, and inclusion challenges.
  • Demonstrates the ability to relate to and work effectively with persons of diverse racial, ethnic, gender, sexual preference or orientation, religious and socioeconomic backgrounds.
  • Possesses the physical abilities to perform essential job functions with or without reasonable accommodation.

Responsibilities

  • - Performs major daily and project/program based administrative duties
  • - Recommends and administers divisional/departmental policies and procedures
  • - Prepares regular and special reports related to divisional/departmental operations
  • - Performs other job-related duties as required
  • - Prepares agendas and reviews or vets Planning Commission cases by working closely with the planning staff
  • - Assembles Planning Commission presentations and is proficient in using tools in the Microsoft Office suite such as Sharepoint, PowerPoint, Word, Outlook, and more
  • - Provides communication of upcoming Commission hearings and decisions to members of the public on the website, social media, e-mail blasts, and other formats
  • - Acts as the administrative legislative liaison for the Planning Commission for the timely review of legislation
  • - Point person for all substandard lot reconfigurations that go to Planning Commission
  • - Provides accurate minutes for the Planning Commission and distributes minutes to applicants
  • - Maintains records of all Planning Commission minutes, case files, records and provides organization for the Planning Commission’s Records Retention schedule
  • - Provides direction on bringing our file storage and file sharing into the City’s digital and cloud-based platforms
  • - Point person for all public records requests for City Planning
  • - Authorizes final sign-offs on behalf of the Director on design review projects
  • - Schedules meetings for Commission members, administers a hybrid meeting, and prepares Room 514 for Planning Commission meetings
  • - Acts as an advisor to the Planning Director on procedures and on all matters related to the Commission
  • - Any other administrative tasks pertaining to the Planning Commission as requested by the Director or Assistant Director
  • - All other duties as assigned

FAQs

What is the primary role of the Planning Commission Administrator?

The primary role of the Planning Commission Administrator is to perform major daily and project/program-based administrative duties, recommend and administer divisional/departmental policies, prepare reports related to operations, and support the Planning Commission in its functions.

What are the minimum qualifications required for this position?

A High School Diploma or GED is required, along with a Bachelor's Degree in Business/Public Relations or a closely related field. Additionally, two years of full-time paid experience in government or private industry office administration is required.

Is experience in urban planning necessary for this role?

While not strictly required, a background in public policy, urban design, or urban planning is preferred due to the nature of the duties, which include reviewing and vetting Planning Commission cases.

What type of skills is the ideal candidate expected to possess?

The ideal candidate should be detail-oriented, organized, possess strong communication skills, and have a solutions- and service-oriented mentality. Familiarity with planning, policy, and administration is also beneficial.

Who does the Planning Commission Administrator report to?

The Planning Commission Administrator will report to the Director and Assistant Director of City Planning.

What are the primary tools and technology needed for this role?

The candidate should be proficient in using the Microsoft Office Suite, including SharePoint, PowerPoint, Word, and Outlook, as well as being familiar with technology tools like Accela and Adobe Suite.

How does the Planning Commission communicate with the public?

The Planning Commission uses various formats, such as websites, social media, and email blasts, to communicate upcoming Commission hearings and decisions to members of the public.

Are there opportunities for professional development within this position?

While not explicitly stated in the job description, positions within the planning department often provide opportunities for skill development and growth in areas related to urban planning and community development.

What is the work environment like for the Planning Commission Administrator?

The work environment is likely fast-paced, as the administrator will be managing multiple projects or tasks with relatively short project timeframes while maintaining a focus on integrity and service.

What are some essential duties associated with this position?

Essential duties include preparing agendas, reviewing Planning Commission cases, maintaining records, providing accurate minutes, scheduling meetings, and acting as an advisor on procedures related to the Commission.

image

City of Cleveland - City Hall

Government
Industry
5001-10,000
Employees

Mission & Purpose

Public service is in our spirit as Clevelanders – use your talents to drive positive and lasting change. Join our team! The City of Cleveland is committed to putting people and neighborhoods first, working to deliver high-quality city services and lead bold change. The City is focused on building a stronger and safer Cleveland and modernizing City Hall to improve outcomes for residents, businesses and visitors.