Logo of Huzzle

Procurement Administrator

image

SHL

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
    People, HR & Administration
  • Gurgaon

AI generated summary

  • You must provide administrative support, manage supplier relationships, ensure procurement compliance, maintain records, generate reports, and communicate effectively with stakeholders.
  • You will assist the procurement team, maintain records, manage supplier relations, ensure compliance, track activities, generate reports, and communicate with internal departments for procurement needs.

Requirements

  • Job Requirements:
  • Administrative Support
  • Assist the procurement team with day-to-day administrative tasks.
  • Maintain accurate and up-to-date procurement records and databases.
  • Approve requisitions by reviewing the terms & conditions, order form/quote and ensure its meeting procurement process and policy requirements
  • Manage correspondence with suppliers and internal stakeholders.
  • Supplier Management
  • Liaise with suppliers to obtain quotations and negotiate terms for low spend items.
  • Monitor supplier performance and maintain a database of approved suppliers.
  • Handle supplier queries and resolve issues in a timely manner.
  • Procurement Process
  • Ensure compliance with the organization’s procurement policies and procedures.
  • Assist in the preparation of procurement documentation, including tender documents and contracts.
  • Track and report on the status of procurement activities.
  • Support the implementation of procurement strategies to optimize costs and efficiency.
  • Data Management and Reporting
  • Maintain procurement records, including contracts, and supplier onboarding document.
  • Generate reports on procurement activities, spending patterns, and supplier performance.
  • Assist in the analysis of procurement data to identify opportunities for cost savings and process improvements.
  • Stakeholder Communication
  • Communicate effectively with internal departments to understand their procurement needs and provide updates on order status.
  • Coordinate with finance and accounting departments to ensure timely processing of payments

Responsibilities

  • Administrative Support
  • Assist the procurement team with day-to-day administrative tasks.
  • Maintain accurate and up-to-date procurement records and databases.
  • Approve requisitions by reviewing the terms & conditions, order form/quote and ensure its meeting procurement process and policy requirements
  • Manage correspondence with suppliers and internal stakeholders.
  • Supplier Management
  • Liaise with suppliers to obtain quotations and negotiate terms for low spend items.
  • Monitor supplier performance and maintain a database of approved suppliers.
  • Handle supplier queries and resolve issues in a timely manner.
  • Procurement Process
  • Ensure compliance with the organization’s procurement policies and procedures.
  • Assist in the preparation of procurement documentation, including tender documents and contracts.
  • Track and report on the status of procurement activities.
  • Support the implementation of procurement strategies to optimize costs and efficiency.
  • Data Management and Reporting
  • Maintain procurement records, including contracts, and supplier onboarding document.
  • Generate reports on procurement activities, spending patterns, and supplier performance.
  • Assist in the analysis of procurement data to identify opportunities for cost savings and process improvements.
  • Stakeholder Communication
  • Communicate effectively with internal departments to understand their procurement needs and provide updates on order status.
  • Coordinate with finance and accounting departments to ensure timely processing of payments.

FAQs

What are the primary responsibilities of a Procurement Administrator?

The primary responsibilities include providing administrative support to the procurement team, maintaining accurate procurement records, managing supplier correspondence, ensuring compliance with procurement policies, assisting in procurement documentation preparation, and generating reports on procurement activities.

What qualifications or skills are required for the Procurement Administrator role?

While specific qualifications are not listed, key skills typically include strong organizational abilities, attention to detail, proficiency in data management, communication skills, and an understanding of procurement processes.

What type of suppliers does the Procurement Administrator liaise with?

The Procurement Administrator will liaise with suppliers to obtain quotations, negotiate terms for low spend items, monitor supplier performance, and handle supplier queries.

How does the Procurement Administrator support cost optimization?

The Procurement Administrator supports cost optimization by assisting in the implementation of procurement strategies and analyzing procurement data to identify opportunities for cost savings and process improvements.

Is there an opportunity for career development in this position?

Yes, the role offers support, coaching, and on-the-job development aimed at achieving career success within the organization.

What kind of workplace culture does SHL promote?

SHL promotes a fun and flexible workplace culture that values diversity, equity, inclusion, and accessibility, encouraging employees to do their best work.

Does SHL provide employee benefits?

Yes, SHL offers an employee benefits package designed to care for employees and their families.

How does SHL ensure a diverse range of candidates in their recruitment process?

SHL actively supports and encourages applications from a diverse range of candidates and makes adjustments to ensure the recruitment process is as inclusive as possible.

We believe in building a future where businesses thrive because their people thrive.

Human Resources
Industry
1001-5000
Employees
1977
Founded Year

Mission & Purpose

SHL’s science and technology maximizes the potential of your company’s greatest asset – your people. From Talent Acquisition to Talent Management we help you create the diverse, agile, and innovative workforce you need to succeed in an unpredictable environment. SHL’s data-driven people insights allow businesses to accurately and objectively identify potential and fit. Its unmatched portfolio of products, driven by a team of over 300 people scientists, helps measure skill, personality, motivation, job fit, and behavior. SHL delivers engaging experiences built on science, which are all delivered through global expert services.