Logo of Huzzle

Home

Matches

Explore

Manage

Project Administration Technician

image

Dow

2mo ago

  • Job
    Full-time
    Mid Level
  • Logistics
    Construction & Surveying
  • Chennai
  • Quick Apply

AI generated summary

  • You must have a high school diploma, 3 years' experience in project support, proficiency in Microsoft Office and SAP/Oracle, plus strong attention to detail and communication skills.
  • You will manage project documentation, assist with purchase orders, coordinate meetings, support various teams, ensure timely document flow, and create maintenance files for plant operations.

Requirements

  • A high school diploma or equivalent.
  • Minimum of 3 years of experience in similar roles supporting Large Capital projects.
  • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook are required.
  • Experience working with SAP or Oracle.
  • Must be able to respond to requests with attention to detail and accuracy.
  • Must have excellent written and oral communication skills.

Responsibilities

  • Responsible for understanding and implementing the Project Administration Operating Discipline.
  • Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines.
  • Responsible for processing, compiling, reproducing, distributing and filing (hardcopy or electronic) project documentation in a timely fashion: Material Specification Transmittals (MST), Purchase Orders, Supplier Document Control, invitation to bids and Scope Criteria Consistency Reviews.
  • Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors.
  • Is the focal point for all project moves associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area.
  • Communicate with site PDC (Project Document Coordinator) to assure documents are added to the plant library.
  • Assist during project closure and the establishment of maintenance files.
  • Set up project distribution lists and roster.
  • Plan project meetings and special events.
  • Provides the necessary support for Design, Procurement, and Construction activities which will help the smooth and timely execution of the project. This is done by demonstrating proficient job skills, knowledge, teamwork and quality performance in an efficient and professional manner.
  • Works closely with the project engineer to maintain a timely flow of documents throughout the project team. Develops and maintains project files to ensure that consistency is implemented. These include files on labor bills, supplier documents, inquiry and order bills and/or all documents originated for the purpose of external/internal communication.
  • Support peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence.
  • Responsible for working with Closure team to ensure all engineering documents are prepared for archive in accordance with plant/site requirements and delivered to plant/site after detail engineering is complete.
  • Is the Records Retention focal point for project team.
  • Responsible for creating maintenance files (electronic and hardcopy) with appropriate documentation of equipment that is necessary for plant operations.

FAQs

What is the primary responsibility of the Project Administration Technician?

The primary responsibility is to understand and implement the Project Administration Operating Discipline, assisting in the procurement of equipment and materials necessary for building the facility.

What qualifications are required for this position?

A high school diploma or equivalent and a minimum of 3 years of experience in similar roles supporting large capital projects are required.

What skills are preferred for the Project Administration Technician role?

Preferred skills include proficiency in Microsoft applications (Excel, Word, PowerPoint, and Outlook), experience with SAP or Oracle, and excellent written and oral communication skills.

What type of documents will the Project Administration Technician handle?

The technician will process, compile, reproduce, distribute, and file project documentation such as Material Specification Transmittals (MST), Purchase Orders, and labor contract packages.

Is there an opportunity for growth within the company?

Yes, Dow offers opportunities to learn and grow through training and mentoring, work experiences, community involvement, and team building.

What benefits does Dow offer to its employees?

Dow offers a range of benefits including competitive pay, health insurance, retirement programs, flexible working arrangements, and various wellness programs, among others.

What is the role of the Project Administration Technician during project closure?

The technician assists during project closure and helps establish maintenance files, ensuring all engineering documents are prepared for archiving in accordance with plant/site requirements.

Will the Project Administration Technician be required to work with a team?

Yes, the technician will work closely with the project engineer and collaborate with peers to maintain a timely flow of documents and support during workload peaks.

What role will the Project Administration Technician play in project meetings?

The technician will be responsible for planning project meetings and special events, ensuring effective communication and coordination among team members.

Does Dow support employee volunteerism?

Yes, Dow encourages employee participation in volunteer opportunities and supports community involvement as part of its corporate social responsibility initiatives.

image

Dow

Through our innovations, expertise and partnerships, we help deliver a sustainable future. #SeekTogether

Science & Healthcare
Industry
10,001+
Employees
1897
Founded Year

Mission & Purpose

Our ambition is to become the most innovative, customer centric, inclusive and sustainable materials science company in the world. We combine global breadth; asset integration and scale; focused innovation and materials science expertise; leading business positions; and environmental, social and governance leadership to achieve profitable growth and help deliver a sustainable future. Dow's portfolio of plastics, industrial intermediates, coatings and silicones businesses delivers a broad range of differentiated, science-based products and solutions for its customers in high-growth market segments, such as packaging, infrastructure, mobility and consumer applications. We operate manufacturing sites in 31 countries and employ approximately 37,800 people. Dow delivered sales of approximately $57 billion in 2022.