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Project Administrative Assistant

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Mead & Hunt

3mo ago

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Milwaukee

Requirements

  • The successful candidate must have:
  • Associate degree in an administrative assistants’ program (or related field), or at least two years of office experience preferred.
  • The ideal candidate will have any/all of the following:
  • Experience proofing/editing project contracts
  • Experience with project set-up in financial and project software (Deltek Vision strongly preferred)
  • Experience preparing schedules and resource planning using Microsoft Project (or similar) project management software
  • Proficiency in Microsoft Word and Excel
  • File management software experience (such as Newforma or ProCore)

Responsibilities

  • Preparing pre-contract items such as:
  • Start-up forms,
  • Risk management items (insurance, W-9 forms, etc.)
  • Project set-up
  • Assisting project managers with:
  • Preparing project schedules for distribution
  • Resource planning
  • Providing status updates on project milestones
  • Meeting Minutes
  • Assist with RFI’s, Submittals and other project related activities.
  • Assist with preconstruction and estimating activities
  • Coordinate meetings for Project Managers
  • Assist with Travel arrangements and travel expenses
  • Assist with Project Documentation.
  • Compiling financial documents such as:
  • Contracts
  • Prebills
  • Closeouts

FAQs

What is the job title for this position?

The job title is Project Administrative Assistant.

What company is offering this position?

The position is offered by Mead & Hunt, a nationally recognized professional services consulting firm.

What team will the Project Administrative Assistant be working with?

The Project Administrative Assistant will be working with the growing EPC (Engineering, Procurement, and Construction) team.

What are the main responsibilities of the Project Administrative Assistant?

The main responsibilities include preparing pre-contract items, assisting project managers with schedules and resource planning, providing status updates, coordinating meetings, assisting with project documentation, and compiling financial documents.

What qualifications are required for this position?

The successful candidate must have an Associate degree in an administrative assistants’ program (or related field), or at least two years of office experience preferred.

What experience is preferred for ideal candidates?

Ideal candidates should have experience proofing/editing project contracts, project set-up in financial and project software (Deltek Vision strongly preferred), preparing schedules and resource planning using Microsoft Project (or similar software), proficiency in Microsoft Word and Excel, and file management software experience (such as Newforma or ProCore).

Is this position full-time or part-time?

This is a full-time position.

Will the Project Administrative Assistant be responsible for travel arrangements?

Yes, the Project Administrative Assistant will assist with travel arrangements and travel expenses.

What software skills are necessary for this position?

Proficiency in Microsoft Word and Excel is necessary, along with experience in project management software such as Microsoft Project and file management software like Newforma or ProCore.

What documents will the Project Administrative Assistant be compiling?

The Project Administrative Assistant will be compiling financial documents such as contracts, prebills, and closeouts.

Mead & Hunt

Engineering & Construction
Industry
1001-5000
Employees

Mission & Purpose

Mead & Hunt provides clients with expert planning, architecture design, engineering, environmental and construction administration services across a wide variety of market sectors, including transportation (aviation, highways, roads and bridges), food and beverage processing, renewable energy, municipal infrastructure, military, telecommunications, cultural resources, and hydropower and water resources. In each of these disciplines, we’ve developed unique methodologies and processes to deliver cost-saving solutions that meet our clients’ needs. At Mead & Hunt, we approach each project as an opportunity for innovation – and we believe that innovation in any field begins with the same step: listening. That’s why we build strong relationships with our clients, insist on cross-disciplinary collaboration and support continuing education. The result? Over a century of engineering and architectural solutions that have resulted in everything from cost-saving efficiencies to proprietary processes. We take great pride in not only what we do, but how we do it. Serving markets nationwide for well over a century, we’ve demonstrated our technical, design and planning expertise. But what makes us different is that we don’t measure our success in years or projects or revenue. Instead, it’s measured in your satisfaction. The employee-owned consulting firm remains strong on ENR's Top 500 Design Firm list with a national ranking of #91 in 2022. The firm employs over 1,200 civil, structural, mechanical and electrical engineers, planners, historic preservationists, environmental scientists, architects, technicians and support specialists from 40+ offices located across the nation. Contact us at mailbox@meadhunt.com or call 888-364-7272