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Project Administrator

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The Haskell Company

22d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Salt Lake City

AI generated summary

  • You need a high school diploma, 3 years of admin experience, strong organizational skills, MS Office proficiency, effective communication, problem-solving ability, and a commitment to company values.
  • You will manage expenses, update organizational charts, coordinate project documents, assist with billing and timesheets, support construction administration, and handle office supplies and scheduling.

Requirements

  • High school diploma required; some college or applicable business certification preferred.
  • A minimum of three years of office/administrative experience
  • Good organizational skills; attention to detail
  • Keep confidential information
  • Proficient in Microsoft Office (Excel, Word, PowerPoint)
  • Communicate effectively verbally and in print
  • Provide, as well as carry out, detailed verbal and written instructions independently
  • Collaborate with others to accomplish organizational goals; identify and resolve problems
  • Use logical or rational thinking to solve problems; make decisions based on personal judgment
  • Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed
  • Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust

Responsibilities

  • Business Operations
  • Compiling and creating expenses reports once receipts are organized and coded for reimbursement
  • Updating and produces organizational charts for assigned business unit, projects and proposals as necessary
  • Assist in timesheet review (checking for accuracy and appropriate projects, account numbers, etc.) and approval
  • Project Operations
  • Specification formatting, compiling, proofreading, coordination and updating
  • Design analysis formatting, compiling, proofing and updating
  • Final check, compile and mail/distribute of project packages for Permit, Tender, Construction, etc.
  • Prepare billing when requested and inter office invoices and client invoices for design only services
  • Preparation of the documentation for Field Orders, Addenda, etc.
  • Receive, date and efficiently coordinate and distribute all construction document related materials
  • Update Newforma with contract demographics and additional information
  • Construction Administration
  • Create and change all related documents for owner and contractor
  • Receive, date, and efficiently coordinate and distribute all Construction Administration related material
  • Process Field Reports, Punch Lists, OAC meeting notes, and all other CA related material
  • Staff Services
  • Maintain a personnel calendar of events log to track new hires, departures, promotions, etc. within the business unit
  • Assist with new employee setup (workstation setup with appropriate supplies, name plates, phone, computer, user technology requests, business cards, etc.)
  • Schedules meetings and reserves conference rooms. Orders meeting meals when requested.
  • Responsible for setting up conference rooms with appropriate technology and resources as well as meeting meals set-up and clean-up of conference rooms
  • Administrative Services
  • Performs a full scope of word-processing and spreadsheet applications, as well as documents containing financial or statistical data or scientific, technical, or legal terminology. Able to create presentations using PowerPoint or other applicable software
  • Collects and compiles data from several sources of information
  • Processes outgoing mail and packages. Receives incoming mail from mailroom and distributes to staff accordingly
  • Order and Maintain office supplies for assigned budgetary unit

FAQs

What are the primary responsibilities of a Project Administrator at Haskell?

The primary responsibilities include coordinating project needs, managing contracts, compiling expense reports, assisting with timesheet reviews, formatting specifications, preparing project documentation, handling construction administration materials, maintaining a personnel calendar, scheduling meetings, and providing administrative support.

What educational qualifications are required for this position?

A high school diploma is required, with some college education or applicable business certification preferred.

How much experience is necessary for this role?

A minimum of three years of office or administrative experience is necessary for this role.

What skills are essential for success in this position?

Essential skills include good organizational skills, attention to detail, confidentiality, proficiency in Microsoft Office (Excel, Word, PowerPoint), effective communication, problem-solving abilities, and the ability to perform mathematical calculations.

Are there opportunities for professional development at Haskell?

Yes, Haskell offers professional development opportunities as part of its comprehensive benefits package.

What is the work environment like for a Project Administrator?

The work environment requires ordinary ambulatory skills for location visits, good hand-eye coordination, and the ability to handle light to medium weights. The position also involves sitting, reaching, talking, and hearing.

Does Haskell offer any health benefits to employees?

Yes, Haskell provides a comprehensive benefits package that includes health insurance.

Is this position eligible for hybrid work arrangements?

Yes, this position may support hybrid work arrangements.

What qualities align with Haskell’s company values?

Qualities that align with Haskell’s values include teamwork, excellence, service, and trust.

Is Haskell an equal opportunity employer?

Yes, Haskell is an Equal Opportunity Employer and provides consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

The Haskell Company

Architecture, Engineering, Construction and Consulting ... assuring certainty of outcome for complex capital projects.

Real Estate
Industry
1001-5000
Employees
1965
Founded Year

Mission & Purpose

2,000+ architects, engineers, constructors and administrative professionals. 20 offices across the U.S., Latin America and Asia. Over $1.5B annually in commercial and industrial markets for both private and public sector clients.