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Project Assistant

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Arcadis

Sep 15

  • Job
    Full-time
    Senior & Expert Level

AI generated summary

  • You need 5-10 years in project accounting, PMP/APM/PRINCE2 preferred, Oracle ERP experience, strong communication skills, proficiency in Microsoft apps, and analytical abilities for tight deadlines.
  • You will support project management by coordinating activities, monitoring processes, analyzing data, preparing financial reports, and liaising with stakeholders while ensuring quality outputs.

Requirements

  • 5-10 years related experience in any project accounting and project co-ordination background.
  • PMP/ APM / PRINCE2 certifications will be an add on advantage to the requirement.
  • Experience operating in a global offshoring model.
  • Understanding of time and material (T&M) and lumpsum (fixed price) revenue recognition and metrics.
  • Relevant work experience in project management and finance activities.
  • Excellent written and verbal English is mandatory.
  • Ability to liaise with peers and key stakeholders in the countries you are supporting.
  • Develop high level competency within Oracle ERP financial and project management.
  • Experience in Oracle systems is preferred.
  • Proficient in Microsoft applications is required (Excel, Outlook, and Word).
  • Result oriented and attention to detail.
  • Communicate effectively both verbal and written.
  • Strong analytical and problem-solving skills.
  • Proactive and a committed team player.
  • Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.

Responsibilities

  • - Typically supports projects up to the value of ~5m, with medium project complexity with little to no supervision and guidance of more experienced team members.
  • - Supervision of more junior project assistants.
  • - Provide guidance to other junior team members and may begin to supervise and train others in your team.
  • - Acquire skills of the industry you are assigned to gain greater understanding of the business.
  • - Have knowledge and understanding of Oracle ERP and the Arcadis Way Project Management.
  • - Self-directed on all Project Assistant activities and produce outputs under no supervision but should be accountable for self-checking your work.
  • - Operational teams – collect information and co-ordinate activities required to achieve project compliance and processes.
  • - Deliver re-occurring works with no supervision or quality checks.
  • - Take a proactive role in monitoring and evaluating existing processes to identify opportunities and provide advice for the improvement of processes and systems.
  • - Take full ownership of distinct elements project management assignments, ensuring standards of delivery meet defined objectives and contribute towards successful delivery of a project or programme.
  • - Clarify scope, commit to deadlines, and deliver quality outputs at agreed times.
  • - Proficiency & understanding of project management tools and the procedures to be followed that make process efficient.
  • - Take a proactive role in evaluating processes, sharing knowledge, identifying opportunities, and providing advice to help improve processes and systems.
  • - Provide a substantial role on less complex projects or elements of larger, less complex projects and take ownership of distinct elements of the tasks/assignments.
  • - Work independently and have an in-depth technical knowledge and practical experience to complete most tasks but will seek support from senior team member on new or unusual areas of work.
  • - Act as a champion or sub-task led to deliver small tasks using new tools, and train others in how to use them.
  • - To facilitate effective project management by adeptly managing and analysing data, identifying potential performance risks and issues, and implementing strategies to mitigate them.
  • - Apply analytical skills and technical methods to complete complex, professional level tasks on time with value added.
  • - Understanding of time and material (T&M) and Lumpsum (Fixed Price) revenue recognition type contracts to quickly learn and understand the Project Assistant role in AWPM with project setup, project modification, and project closeout.
  • - Liaise with stakeholders from across the business to resolve queries and ensuring efficient and high-quality information and output to all internal clients.
  • - Preparation of financial reports like project cost analysis report and labour forecasting report.
  • - Monitor processes, share knowledge, and provide feedback on existing procedures to identify opportunities for the improvement of processes and systems.
  • - Review and request new project setups (ACTs) including contract value, contract type, rates, pay terms, address details, taxing criteria, etc. Consult with the Project Manager and Project Finance when contract documentation is not provided.
  • - Review and update the Oracle workplan as needed with direction of the Project Manager. Any additional task and fees should be notified to Project Finance.
  • - Review cash flow management that debts have been paid and invoices have been requested.
  • - Raise requisitions and attach the supporting documents to PO creation. Ensure agreements are in place for suppliers/sub-contractors can be used and manage PO spend on the projects.
  • - Follow monthly deadlines from Project Finance to proactively drive the need for invoicing and communicate Project Manager related invoicing delays. Monitor the Global Invoicing Dashboard for invoicing needs and continuously check payment statuses.
  • - Assist project compliance – Collaboration Hub and ensure the mandatory documents are tagged. If not, request these from the Project Manager.
  • - Monitor working capital for projects in weekly/monthly Project Manager meetings. Reviewing WIP and liaising with Project Finance to provide insight and commentary to project controller to support with working capital reviews to drive lower DRO. Highlighting and escalating to Project Finance any risks to WIP or expected delays to the billing schedule, at the project level expected changes.
  • - Review project financial performance, including cost and revenue with the Project Manager. Liaise with Project Finance to provide insight/intervention to support performance.
  • - Attend project reviews for projects you directly support. Dependent on the review regime (fit to size) and take note of actions they are responsible for completing post review.
  • - Review project forecast changes, escalating to the Project Manager and Project Finance to support where material financial impact is expected.
  • - Be accountable for your project deliverables and notify the Project Manager and Line Manager if expectations cannot be met.
  • - Be proficient in MS Word, Excel and PowerPoint which is part of daily Project Assistant activities.

FAQs

What is the main role of a Project Assistant at Arcadis?

The Project Assistant supports the project manager across the lifecycle of a project by performing timely and accurate activities related to project management, such as updating schedules, maintaining project documentation, and preparing progress reporting information.

What qualifications are required for the Project Assistant position?

The candidate should have 5-10 years of related experience in project accounting and project coordination, as well as excellent written and verbal English skills. PMP/APM/PRINCE2 certifications are a plus, and experience with Oracle systems is preferred.

What tools and technologies should a Project Assistant be proficient in?

A Project Assistant should be proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint, as well as have a strong understanding of Oracle ERP and project management tools.

Is experience in a global offshoring model required for this role?

Experience operating in a global offshoring model is preferred but not strictly required.

Will the Project Assistant have any supervisory responsibilities?

Yes, the Project Assistant may supervise more junior project assistants and provide guidance to other team members.

What are the typical projects that a Project Assistant supports?

The Project Assistant typically supports projects valued up to approximately $5 million with medium complexity.

How does the role of Project Assistant contribute to project compliance?

The Project Assistant assists in ensuring project compliance by monitoring necessary documentation, coordinating activities for compliance, and liaising with stakeholders to resolve queries related to project documentation.

What skills are emphasized for success in the Project Assistant role?

Strong analytical and problem-solving skills, attention to detail, effective communication, a proactive attitude, and the ability to work on flexible hours are emphasized for success in the role.

Are there opportunities for career advancement within the Project Assistant position?

Yes, as a Project Assistant, one can develop skills and gain experience that may lead to advanced roles in project management or other areas within Arcadis.

Does Arcadis have a commitment to diversity and inclusion?

Yes, Arcadis is committed to equality, diversity, inclusion, and belonging, encouraging women, minorities, and people with disabilities to apply for positions within the company.

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Arcadis

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Arcadis is the world’s leading company delivering sustainable design, engineering, digital and consultancy solutions for natural and built assets. We are more than 36,000 architects, data analysts, designers, engineers, project planners, water management and sustainability experts, all driven by our passion for improving quality of life. We exist to find solutions to today’s most pressing challenges, from the impact of climate change to increasing urbanization and digital transformation – all with the goal of improving quality of life for people around the world. You can see this in the work we do for our clients, the opportunities we create for our people, and in our efforts to enhance the communities in which we live and work. We bring together world-class resources and the latest innovative technologies to help define the cities and experiences of tomorrow.