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Project Assistant

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Wood

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Madrid

AI generated summary

  • You must have project team experience, strong Word, PowerPoint, and Excel skills, excellent organization and communication, ability to multitask, a valid Spanish work permit, and bilingual proficiency.
  • You will provide administrative support, manage correspondence, organize meetings, maintain schedules, coordinate travel, and oversee office tasks while ensuring safety and equipment integrity.

Requirements

  • Previous experience working in project team environment
  • Excellent Word, PowerPoint and Excel skills are essential
  • Excellent organization and interpersonal skills
  • Ability to multi task and attention to detail
  • Previous experience working in a fast paced, dynamic environment
  • Excellent verbal and written communication skills
  • Holding a valid Spanish work permit
  • Spanish and English advanced command

Responsibilities

  • Provide strong administrative support to Client project teams
  • Prepare and manage project correspondence, reports and documents
  • Formatting of project deliverables to a very high standard
  • Organize and coordinate meetings including room and resource bookings / lunch arrangements
  • Maintain schedules and calendars for project team/project manager
  • Set up and maintain project filing systems
  • Travel Coordination duties – booking flights, taxis, hotels and travel visa applications
  • Undertake office management tasks to support the project task force work environment.
  • Not to misuse any equipment and report any damaged equipment
  • Report all injuries, incidents and near misses and to proactively support our behavioural based observation system

FAQs

What is the job title for this position?

The job title is Project Assistant.

Where is the location of this job?

This position is located in Madrid, Spain.

Is this a full-time or part-time position?

This is a part-time position.

What kind of support will the Project Assistant provide?

The Project Assistant will provide administrative and general support to Client project teams.

What skills are required for this role?

Required skills include excellent Word, PowerPoint, and Excel skills, strong organization and interpersonal skills, ability to multitask, attention to detail, and excellent verbal and written communication skills.

Do candidates need to speak multiple languages?

Yes, candidates must have an advanced command of both Spanish and English.

Is prior experience necessary for this role?

Yes, previous experience working in a project team environment is required.

Will the Project Assistant be involved in travel coordination?

Yes, the Project Assistant will be responsible for booking flights, taxis, hotels, and handling travel visa applications.

Is a valid work permit required for this job?

Yes, applicants must hold a valid Spanish work permit.

Does Wood have a diversity policy?

Yes, Wood is an equal opportunity employer that values a diverse workforce and promotes consideration for employment based on objective criteria.

Energy
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Wood is a global engineering and consulting company that provides services to various industries, including energy, infrastructure, and environmental sectors. They offer a wide range of engineering, project management, and technical consulting services to help clients design, build, and operate their projects. Their ultimate mission is to contribute to the sustainable development of the world by delivering innovative and efficient solutions to complex challenges. Wood's purpose is to create a positive impact by supporting their clients in achieving their goals while minimising environmental impacts and enhancing the well-being of communities they serve. Through their expertise and commitment to excellence, they aim to drive positive change and make a difference in the industries they operate in.

Culture & Values

  • Care

  • Commitment

  • Courage