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Project Assistant - Land

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Westwood Professional Services

1mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Austin

AI generated summary

  • You must communicate effectively, handle confidential info, be proficient in Microsoft Office, Vantagepoint, and Smartsheet, adapt to change, and manage multiple projects independently and efficiently.
  • You will assist Market Leaders and Project Managers with proposals, data management, meeting coordination, administrative tasks, and support for project schedules and client deliveries.

Requirements

  • Ability to communicate effectively with employees at all levels.
  • Handle confidential and non-routine information.
  • Proficient in Microsoft office products, Vantagepoint, and Smartsheet.
  • Adapt to ever changing work environments.
  • Detail orientated and very organized.
  • Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision.

Responsibilities

  • Assist Market Leaders (MLs) and Project Managers (PMs) with various admin tasks relating to proposals, Vantagepoint, Smartsheet entry/tracking.
  • Proposal support, generation, and expertise.
  • System expertise such as Vantage Point and contracting software.
  • Assisting with project management/billing reports.
  • Data input and integrity management.
  • Prepare meeting agendas and take meeting notes for MLs, as requested.
  • Other misc. administrative and operational functions as directed by the MLs and PMs such as managing project schedules and client agendas.
  • Create letters, memos, correspondence, etc. for the MLs and PMs. Schedule meetings, notify attendees, and coordinate rooms, etc. for the Land Leaders as requested.
  • Serve as backup for Office Administrators, when needed.
  • Support agency and client deliveries.
  • Perform tasks such as transmittals, printing, and scanning.

FAQs

What is the primary role of the Project Assistant in the Land Division?

The primary role of the Project Assistant in the Land Division is to manage administrative functions, provide support to Market Leaders and Project Managers, and oversee the implementation of Land Division administrative goals and processes.

What specific software programs should a Project Assistant be proficient in?

A Project Assistant should be proficient in Microsoft Office products, Vantagepoint, and Smartsheet.

What types of tasks will the Project Assistant be responsible for?

The Project Assistant will be responsible for various administrative tasks, including proposal support, data input and integrity management, preparing meeting agendas, taking notes, scheduling meetings, and managing project schedules.

Is experience with proposal generation required for the Project Assistant role?

Yes, proposal support and generation are key responsibilities of the Project Assistant role.

Does the Project Assistant need to handle confidential information?

Yes, the Project Assistant is expected to handle confidential and non-routine information appropriately.

How should the Project Assistant manage their workload?

The Project Assistant should be detail-oriented, organized, and capable of independently managing multiple projects/assignments while determining and setting job priorities.

Are there opportunities for growth or advancement within this position?

While the job description does not specify, responsible positions like Project Assistant typically provide opportunities for professional growth within the organization, depending on performance and available openings.

Will the Project Assistant serve other functions beyond administrative tasks?

Yes, the Project Assistant may also serve as a backup for Office Administrators and support agency and client deliveries, performing tasks such as transmittals, printing, and scanning.

How important is effective communication in this role?

Effective communication is very important in this role, as the Project Assistant will interact with employees at all levels within the organization.

Will the Project Assistant need to adapt to changing work environments?

Yes, the Project Assistant must be adaptable to ever-changing work environments as part of their job responsibilities.

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Westwood Professional Services

Multi-Discipline Professional Engineering

Engineering & Construction
Industry
501-1000
Employees
1972
Founded Year

Mission & Purpose

Westwood is a leading and award winning, full-service, multidiscipline professional civil engineering firm specializing in public infrastructure, private development, wind, solar, and power delivery projects. Westwood was established in 1972 in Minneapolis, Minnesota. Through a focus on its people, culture, and clients, Westwood has quickly expanded to serve clients across the nation from multiple U.S. offices. In 2023, Westwood placed #12 and #30 respectively on Zweig Group’s national Hot Firms and Best Firms to Work for lists and received a 2nd-place Zweig Marketing Excellence award. Westwood also ranked consistently higher five years in a row on the Engineering News Record (ENR) 500 as one of the country’s leading design firms. The firm regularly ranks on industry top 25 lists and receives recognition for its involvement on award-winning projects nationwide.