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Project Coordinator

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Perkins&Will

Aug 28

  • Job
    Full-time
    Junior Level
  • Construction & Surveying
    Architecture & Urban Planning
  • Calgary

AI generated summary

  • You should have 2+ years in a similar role, strong communication and interpersonal skills, be organized, versatile, and proficient in Microsoft Office, Bluebeam Revu, and Adobe Acrobat.
  • You will coordinate project activities, manage documents, assist with contract administration, prepare reports, schedule meetings, and ensure compliance with agreements and project requirements.

Requirements

  • - Prior experience in a similar position in an architectural studio, construction, or engineering firm is an asset
  • - Strong communication skills: written and oral
  • - Must be organized, able to multi-task, and be versatile as you will be working on multiple projects and working with other P&W offices
  • - Interpersonal skills: supportive, helpful, approachable, collaborative
  • - A desire to engage and invest in our firm and project goals of design excellence, building performance, sustainability at all scales, and rigour in execution and delivery.
  • - 2+ years in a similar role
  • - Self-starter who is able to work well independently and with the team
  • - Software Skills; Microsoft Office Suit, Bluebeam Revu, Adobe Acrobat
  • - Not essential but preferred software skills:
  • - BIM360/Autodesk Construction Cloud
  • - SharePoint
  • - Adobe suite

Responsibilities

  • Administrative and Coordinating Project Activities
  • Organizes and coordinates project activities
  • Primary resource for document control
  • Downloads full submission sets to our server
  • Coordinates printing and distribution of hard copy documents
  • Coordinates distribution of digital documents
  • Accesses/downloads remote documents, initiating local filing, and record keeping process
  • Ensures understanding of the contract Scope of Work
  • Schedules consultant coordination meetings
  • Prepares consultant correspondence and coordination
  • Assists with preparation of monthly project reports
  • Liaises with internal parties to confirm status, receive and return completed assignments
  • Data entry – such as entering preliminary data into contracts, assisting project manager in project setup and maintaining current information
  • Prepares meeting minutes and distributes after PM sign-off
  • Assists in preparation of presentations
  • Maintain project database and project folder structure
  • Ensures confidentiality agreements are signed and on file for new team members
  • Ensures Electronic File Distribution Agreements are signed and on file prior to drawing / model distribution per contract
  • Performs a variety of contract management functions with emphasis on contract review, assembly of standard forms of agreement, and coordination with Corporate Legal resources
  • Enter preliminary data into contracts
  • Request Certificate of Insurance and Risk Committee Review and follow up
  • Coordinate process for final execution of agreements with Corporate Legal resources, consultants, clients and others as directed
  • Construction Contract Administration Functions
  • Coordinates office activities to support Contract Administration
  • Tracks/logs, prioritizes, coordinates, distributes, and returns incoming RFIs and Submittals
  • Prioritizes submittal reviews and manages circulation sequence
  • Compiles and issues site instructions
  • Coordinates LEED-related submittals with Research Group for timely input and review
  • Tracks submittals against requirements of the Project Manual
  • Enters progress items and assists in preparation of certificates of payment and monthly progress reports
  • Organizes and maintains Construction Administration documentation
  • Works with the team for occupancy including coordination of close out documents, occupancy documentation and recording deficiencies

FAQs

What is the main responsibility of a Project Coordinator at Perkins&Will?

The main responsibility of a Project Coordinator is to complement the Project Manager’s role by ensuring that projects progress on schedule, within budget, while maintaining a high standard of quality and staying within the scope of work.

What kind of experience is preferred for this position?

Prior experience in a similar role within an architectural studio, construction, or engineering firm is preferred, along with 2+ years in a similar position.

What are the key software skills required for this role?

Key software skills required include proficiency in Microsoft Office Suite, Bluebeam Revu, and Adobe Acrobat.

Is experience with BIM360/Autodesk Construction Cloud necessary?

No, experience with BIM360/Autodesk Construction Cloud is preferred but not essential.

What kind of skills are required for effective communication in this role?

Strong written and oral communication skills, along with interpersonal skills such as being supportive, helpful, approachable, and collaborative are required.

What type of tasks will I be responsible for regarding construction contract administration?

Responsibilities include coordinating office activities to support contract administration, tracking and logging RFIs and submittals, prioritizing submittal reviews, compiling site instructions, and organizing construction administration documentation.

How does Perkins&Will value diversity and inclusion?

Perkins&Will values diversity, inclusion, and equity by fostering a culture of collaboration and respecting each person’s unique perspective and contribution. They believe that diverse teams fuel innovation and creativity.

What is the salary range for this position?

The annual salary range for the Project Coordinator position is between $59,000 - $75,300, commensurate with qualifications.

Can I apply for this role if I am a recent graduate with no prior experience?

The role requires a minimum of 2 years of similar experience, so recent graduates without any background in the field may not meet the qualifications for this position.

What is the work environment like at Perkins&Will?

Perkins&Will promotes a collaborative work environment focused on design excellence, building performance, sustainability, and rigor in execution and delivery. They also provide a hybrid work format.

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Perkins&Will

Collaborating with clients all over the world to create healthy, sustainable places to live, learn, work, play, and heal

Real Estate
Industry
1001-5000
Employees
1935
Founded Year

Mission & Purpose

Since 1935, we’ve believed that design has the power to make the world a better, more beautiful place. That’s why clients and community members on nearly every continent partner with us to design healthy, happy places in which to live, learn, work, play, and heal. We’re passionate about Living Design, a philosophy that guides our work and emphasizes poetics and beauty; conceptual clarity; research and innovation; technology and tectonics; community and inclusion; resilience and regeneration; and health and well-being. Our team of over 2,500 professionals in 30 studios worldwide provides interdisciplinary services in architecture, interior design, branded environments, urban design, landscape architecture, and more. Our partners include Schmidt Hammer Lassen Architects; Portland; Nelson\Nygaard; and Pierre-Yves Rochon (PYR). We’re also part of the Sidara Collaborative, a global network of leading designers, engineers, planners, and consultants.