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Project Document Controller

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GE Renewable Energy

21d ago

  • Job
    Full-time
    Mid & Senior Level

AI generated summary

  • You need experience with document control systems, customer interaction, BIM understanding, Adobe platforms, documentation management tools, and strong communication skills. Quality-oriented and organized.
  • You will manage document submissions, liaise with clients, track comments, assist in training, monitor documentation quality, and ensure compliance with project processes and safety protocols.

Requirements

  • Required Skills & Experience
  • Experience of direct contact with customers and subcontractors’ representatives
  • Good understanding of document control systems
  • An understanding of Building Information Modelling (BIM)
  • Adobe based platforms
  • Knowledge of Documentation Management System tool
  • Quality oriented, Structured and organised
  • Exceptional Communication skills within project team members and management

Responsibilities

  • Consult with customers/partners to ensure project documentation deliverables are submitted in a timely manner.
  • Support the PD/PED in the Document Management process definition and deployment.
  • Work with the document control leader to ensure that all relevant document management procedures are adhered to by involved parties (participating units, subcontractors).
  • Identify any areas of improvement in process.
  • Act as point of contact for document process queries on the project.
  • Assist and organise in the Documentation Management System training to end users.
  • Provide functional assistance to project team.
  • Manage and maintain the necessary drawing lists/ document lists.
  • Liaise with the client on all document issues on behalf of the project.
  • Submit documents to customer & check that submission status are integrated (for information/approval).
  • Track customer comments and answers, along with document resubmission.
  • Manage customer return status of project documentation within the Document Management System.
  • Provide all necessary assistance to the Site management for documents used during the construction phase.
  • Record final documentation for the project.
  • Support collation, storage and archiving of all project manuals with O&M Coordinator.
  • Archive all project documents at the end of the project in electronic and paper form if required.
  • Proactively monitor and maintain the document deliverables list with the guidance of the Project Director.
  • Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation.
  • Control the data attributes of documents, in line with project requirements. Alert the document control leader of any corrective actions that need to take place.
  • Comply with Quality Procedures, GE work instructions and Processes, Grid Engineering Management Handbook (EMH), Grid Project Management Handbook (PMH) and on site.
  • Report or resolve any non-conformances and process in a timely manner.
  • Demonstrate commitment to safety through participation in formal and informal discussions.
  • Adhere to all safe working procedures in accordance with instructions.
  • Participate in the resolution of safety issues.
  • Quality metrics delivered on doc management for project communication.
  • Document quality checklist implementation.
  • Accurate monitoring of project documentation.
  • Compliance to quality procedures & accurate quality records.

FAQs

What is the primary responsibility of the Project Document Controller?

The primary responsibility of the Project Document Controller is to manage project documentation deliverables by providing a comprehensive document control and management system, ensuring timely submission and adherence to document management processes.

Will I work closely with the Project Engineering Director and other team members?

Yes, the Project Document Controller will work closely with the Project Engineering Director, Project Director, engineering team, Project Managers, and customer representatives.

Is experience with Building Information Modelling (BIM) required for this role?

Yes, an understanding of Building Information Modelling (BIM) is a required skill for the Project Document Controller position.

What type of documentation will I be managing?

You will be managing technical documentation related to project deliverables, including but not limited to contracts, drawings, and reports.

What software tools are preferred for this position?

Knowledge of Documentation Management System tools and Adobe-based platforms is preferred for the Project Document Controller role.

How often will I need to produce reports on documentation status?

You will need to produce weekly and monthly reports and statistics to inform the project team of the status of the documentation.

What are the health and safety expectations in this role?

You are expected to demonstrate a commitment to safety, adhere to safe working procedures, and participate in discussing and resolving safety issues.

Do I need to be quality-oriented for this position?

Yes, being quality-oriented, structured, and organized is essential for ensuring document control and compliance with quality procedures.

Will I have direct contact with customers and subcontractors?

Yes, direct contact with customers and subcontractors is required as the Document Controller acts as the point of contact for document process queries.

Is training provided for the Documentation Management System?

Yes, the role includes assisting and organizing training for end users of the Documentation Management System.

GE Renewable Energy

GE Renewable Energy, part of GE Vernova, provides solutions for customers demanding reliable and affordable green power.

Energy
Industry
10,001+
Employees

Mission & Purpose

GE Renewable Energy, part of GE Vernova, harnesses the earth’s most abundant resources – the strength of the wind, the heat of the sun and the force of water – to power the world’s biggest economies and the most remote communities. With an innovative spirit and an entrepreneurial mindset, we engineer energy products and digital services that create industry-leading value for our customers around the world. We see the promise of renewable energy everywhere we look. Our team has the courage, scale, passion, diversity and resourcefulness needed to deliver that promise wherever and however the world needs it. Together with our customers, we’re proving that no one ever has to choose between affordable, reliable, or sustainable energy. We are unleashing limitless energy