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PUBLIC RELATIONS ADMINISTRATOR

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DP World

10d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Dubai

AI generated summary

  • You must manage administrative updates, analyze KPIs, ensure compliance, coordinate with departments, handle invoices, and improve processes while supporting visa and government affairs needs.
  • You will manage admin requests, analyze KPIs, ensure compliance, liaise with departments, coordinate HRMS access, handle invoicing, and improve processes related to visas and document management.

Requirements

  • 1. Ensure the share folder for the administration should be updated every day and accessible for all the team member with your control.
  • 2. Create government affairs profile.
  • 3. Review administration requests and process and bring up a new methodical and come up with the other option.
  • 4. Analyse KPI’s / management report and submitting all report weekly / monthly and yearly of the statistic on details and consolidating with the reports when is needed.
  • 5. Define the urgency request from other departments with the applicant historical report.
  • 6. Ensure the section process exhausting and comply with the immigration / medical system requirement or process without any failure.
  • 7. Reviewing all letters validation and the system with IT and advise the enhancement.
  • 8. Improve and liaise with concern individuals to prepare a list with all country require / not require on arrival visa from UAE and other way round as well.
  • 9. Liaise with all departments & well communicate with regards any update from the administration section i.e, contact person, email and mobile numbers.
  • 10. Coordinate and insurance all identity accurate in the HRMS.
  • 11. Strict access for the HRMS only for the concern individual “define with myself the names”.
  • 12. Liaise with IT dept. to improve the administration enhancement process.
  • 13. Handling passport control project therefore, passport should be reflecting in the system.
  • 14. Review the government affairs policy.
  • 15. New employment & third party ID for the distribution and propose optional card must have alternative to save time and printing.
  • 16. Tracking all team meeting and all services we provide for all business units.
  • 17. Review RFP Form and propose a systematic method.
  • 18. Handling all payments and invoices, billing with the weekly / monthly and yearly reports and recommendation the summary sheet with the services with our finance.
  • 19. Amend and review SLA and Appendix.
  • 20. Confirm the employee’s and dependants list entitlement.
  • 21. Invoicing all business units HC for verification of transactions then only will be forwarded to Finance for payment.
  • 22. Understanding the nature of our business and operation and how critical is the visas and renewals.
  • 23. Coordinate and arranging for any administration workshop.

Responsibilities

  • Ensure the share folder for the administration should be updated every day and accessible for all the team member with your control.
  • Create government affairs profile.
  • Review administration requests and process and bring up a new methodical and come up with the other option.
  • Analyse KPI’s / management report and submitting all report weekly / monthly and yearly of the statistic on details and consolidating with the reports when is needed.
  • Define the urgency request from other departments with the applicant historical report.
  • Ensure the section process exhausting and comply with the immigration / medical system requirement or process without any failure.
  • Reviewing all letters validation and the system with IT and advise the enhancement.
  • Improve and liaise with concern individuals to prepare a list with all country require / not require on arrival visa from UAE and other way round as well.
  • Liaise with all departments & well communicate with regards any update from the administration section i.e, contact person, email and mobile numbers.
  • Coordinate and insurance all identity accurate in the HRMS.
  • Strict access for the HRMS only for the concern individual “define with myself the names”.
  • Liaise with IT dept. to improve the administration enhancement process.
  • Handling passport control project therefore, passport should be reflecting in the system.
  • Review the government affairs policy.
  • New employment & third party ID for the distribution and propose optional card must have alternative to save time and printing.
  • Tracking all team meeting and all services we provide for all business units.
  • Review RFP Form and propose a systematic method.
  • Handling all payments and invoices, billing with the weekly / monthly and yearly reports and recommendation the summary sheet with the services with our finance.
  • Amend and review SLA and Appendix.
  • Confirm the employee’s and dependants list entitlement.
  • Invoicing all business units HC for verification of transactions then only will be forwarded to Finance for payment.
  • Understanding the nature of our business and operation and how critical is the visas and renewals.
  • Coordinate and arranging for any administration workshop.

FAQs

What are the primary responsibilities of a Public Relations Administrator?

The primary responsibilities include managing the administration share folder, creating government affairs profiles, reviewing administrative requests, analyzing KPI reports, and ensuring compliance with immigration and medical requirements.

How often should reports be submitted?

Reports should be submitted weekly, monthly, and yearly according to the statistical details and consolidated as needed.

What is the process for handling passport control?

The Public Relations Administrator is responsible for managing the passport control project, ensuring that passport information is accurately reflected in the system.

What kind of communication is expected with other departments?

Effective communication is essential; the administrator must liaise with all departments regarding updates from the administration section, including contact information.

How do we ensure compliance with government affairs policies?

The administrator is tasked with reviewing government affairs policies regularly to ensure compliance.

Is there a process for improving administration tasks?

Yes, the administrator must liaise with the IT department to enhance administrative processes and propose systematic methods for various tasks.

How are invoices and payments handled?

The Public Relations Administrator is responsible for handling all payments, invoices, and billing, summarized in reports and forwarded to Finance for payment upon verification.

What should be done about team meetings?

The administrator should track all team meetings and services provided for all business units to ensure effective communication and service delivery.

Are there guidelines for accessing the HRMS?

Access to the HRMS is strictly limited to designated individuals as defined by the administrator to maintain data security.

What is expected regarding the arrangement of administration workshops?

The administrator is responsible for coordinating and arranging any administration workshops as needed for ongoing team development.

DP World

We make trade flow, to change what’s possible for everyone.

Transportation
Industry
10,001+
Employees
2005
Founded Year

Mission & Purpose

We exist to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents. We are pushing trade further and faster towards a seamless supply chain that’s fit for the future. We’re rapidly transforming and integrating our businesses – Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. We make trade flow, to change what’s possible for everyone.