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Quality Administrative Support/Quality Specialist 03583 NWD

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  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Ohio

Requirements

  • Degree in a related field (e.g., Quality, Project Management, Administrative Support, Communications is preferred) or equivalent.
  • At least three years of experience in an Administrative Support/Quality Specialist role.
  • Excellent attention to detail and communication skills.
  • Ability to organize complex documentation and convey complex ideas in a clear, direct, and expressive manner.
  • Communicate effectively, orally and in writing with all levels of staff including non-technical and technical personnel.
  • Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Ability to interpret a variety of instructions and deal with abstract and concrete variables.
  • Experience on a DOE site, familiar with industry terminology, and an instinct for knowing when something sounds off-target are an asset.
  • Detail-oriented and possess strong organizational skills with the ability to prioritize and manage the completion of multiple tasks/projects with department personnel and meet deadlines.
  • Work effectively as part of a team, and get along well with co-workers, customers, and visitors.
  • Possess excellent document editing and word processing skills.
  • Proficient with Microsoft Office Suite, Adobe and other software data entry programs.
  • Ability to operate a calculator, office copier, telephone, fax, and computer are required.
  • Must be able to obtain and maintain a DOE “L” clearance.

Responsibilities

  • Provides primary administrative support to the ESH&Q Group.
  • Supports and performs various assigned quality assignments.
  • Supports development of annual Integrated Oversight Plan.
  • Supports and conducts, with training, management assessments and acquires independent lead auditor training.
  • Supports external assessments (e.g., procedure access, process, history review).
  • Supports, and with training, performs and/or coordinates receipt and other inspections.
  • Supports, and with training, performs and/or coordinates event investigations and critiques, and causal analysis.
  • Formulates written reports, presents oral briefings and presentations.
  • Supports and coordinates with Quality Manager, Line Management, and other personnel as needed with training regarding Incident, nonconformance, Supervisor Incident Reports, FBP Problem Reports, and DOE MTS Report processes, reports development, approval, and timely submittal, tracking, and records maintenance and transfer.
  • Supports and coordinates with Quality Manager, Line Management, and other personnel as needed on development and maintenance of Assessor qualifications, documentation, log, tracking, and records maintenance and transfer.
  • Conducts Quality Records Custodian tasks, updating and maintaining file plan, and coordinating records retention and transfer to RMDC.
  • Supports Commitment Tracking System (CTS) Administrator, with training as needed, in maintaining accuracy and completeness of CTS.
  • Supports Quality organization in other work assignments (e.g., support for occurrence reporting).
  • Supports internal communications within and between work groups to communicate effectively.
  • Supports and conducts technical editing reviews as requested.
  • Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed.
  • Demonstrates ability to get along with co-workers, customers and visitors.
  • Demonstrates a personal commitment to safety and quality.
  • Performs other job duties as assigned.
  • Keeps work area in order and free of hazards.
  • Performs work within the controls identified and stops work when an unsafe work condition exists.
  • Participates in safety programs and initiatives.
  • Reports all injuries.
  • Participates in work planning so that hazards are identified and appropriate corrective actions are taken.

FAQs

What is the location of the Quality Administrative Support/Quality Specialist position?

The position is located in Piketon, Ohio.

Is this position full-time or part-time?

This position is a regular full-time role.

Is travel required for this position?

No, travel is not required for this position.

What type of clearance is needed for this job?

The candidate must have the ability to obtain a DOE “L” clearance.

What are the minimum qualifications for this position?

The minimum qualifications include a degree in a related field or equivalent and at least three years of experience in an Administrative Support/Quality Specialist role.

What essential duties and responsibilities does this position entail?

The position involves providing primary administrative support to the ESH&Q Group, supporting various quality assignments, conducting assessments, formulating reports, coordinating communication, and maintaining safety and quality standards.

What skills are required for this role?

Required skills include excellent attention to detail, communication abilities, strong organizational skills, proficiency in Microsoft Office Suite, document editing, and the ability to manage multiple tasks effectively.

What is the working environment like for this position?

The working environment is a typical office setting with a usually quiet noise level.

Does North Wind offer benefits for this position?

Yes, North Wind offers a competitive pay and benefits package, including health, life, disability insurance, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees.

Is there room for professional development in this role?

Yes, the company values professional development and offers resources for employee wellness and growth.

North Wind continues to grow with over 2,000 personnel, 36 offices, and virtually unlimited bonding capacity.

Engineering & Construction
Industry
1001-5000
Employees
1997
Founded Year

Mission & Purpose

North Wind is a small business leader in the environmental management, engineering, construction, scientific consulting, and information technology industries. Our wide-ranging capabilities allow us to self-perform nearly all aspects of any given work scope, providing our customers with significant cost savings. North Wind maintains a strict corporate safety philosophy that has translated into an outstanding safety record with more than two million hours worked without a safety incident. North Wind's quality assurance program is ISO 9001 and NQA-1-2000 compliant and our work reflects our commitment to provide our customers with quality services. We have earned the respect of our customers and peers for our outstanding services, and the Small Business Administration and many of our customers have recognized North Wind’s exceptional professional services through the presentation of numerous awards and commendations.

Benefits

  • Wellness Program

    Wellness program inclusive of membership/services reimbursement, personal training, weekly publications & wellness challenges.

  • Huddles

    Huddle program provides employees opportunities to communicate and collaborate in a relaxed atmosphere.

  • Educational Reimbursement

    Educational tuition reimbursement offered to full-time employees upon meeting eligibility requirements.

  • North Wind University

    North Wind University is our professional development and training platform securing North Wind's future.

  • Employee Service Awards

    Years of Service Award program complete with company-wide communications and tangible keepsakes.

  • Health & Welfare

    North Wind offers excellent Medical, Dental, Vision, Life, and Disability Insurance as well as a 401k Plan with company match, generous Paid Time Off, Holiday and paid Maternity and Military Leave Benefits.

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