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Receptionist

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Hearst

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Dubai
  • Quick Apply

AI generated summary

  • You should have a high school diploma, proven receptionist experience, excellent communication and organization skills, MS Office proficiency, and a friendly, professional attitude.
  • You will greet visitors, manage calls, handle mail, maintain the reception area, schedule meetings, coordinate supplies, assist with admin tasks, monitor security, and ensure compliance.

Requirements

  • High school diploma or equivalent; additional qualification in office administration is a plus.
  • Proven experience as a receptionist, front desk representative, or similar role.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills and attention to detail.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Ability to multitask and handle a fast-paced work environment.
  • Friendly, professional demeanor with a customer-oriented attitude.
  • Ability to maintain confidentiality and handle sensitive information.

Responsibilities

  • Greet and welcome visitors, ensuring they are directed to the appropriate person or department.
  • Manage incoming phone calls, directing them to the relevant departments or taking messages when necessary.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain a clean, organized, and professional reception area.
  • Assist in scheduling meetings, conference room bookings, and arranging visitor access.
  • Coordinate office supplies inventory and liaise with vendors for timely replenishment.
  • Assist with administrative tasks, including data entry, document preparation, and filing.
  • Support office staff with ad-hoc administrative duties as needed.
  • Monitor office security by checking visitors in and out of the building.
  • Ensure compliance with health and safety policies and office procedures.
  • Handle office inquiries and ensure smooth communication between departments.

FAQs

What are the primary responsibilities of the Receptionist at Hearst Solutions DMCC?

The primary responsibilities include greeting visitors, managing phone calls, handling mail and deliveries, maintaining the reception area, scheduling meetings, assisting with administrative tasks, monitoring office security, and ensuring compliance with health and safety policies.

What qualifications are required for the Receptionist position?

A high school diploma or equivalent is required, with additional qualifications in office administration considered a plus. Proven experience as a receptionist or in a similar role is also necessary.

What skills are essential for the Receptionist role?

Essential skills include excellent communication and interpersonal abilities, strong organizational skills, attention to detail, proficiency in MS Office, multitasking capabilities, and a friendly, professional demeanor.

Is experience in a specific industry preferred for this role?

Yes, experience working in a corporate or tech environment is preferred.

Will this position require handling confidential information?

Yes, the Receptionist will need to maintain confidentiality and handle sensitive information appropriately.

What are the working hours for the Receptionist position?

Specific working hours are not mentioned; please inquire during the application process for details on working hours.

What benefits does Hearst Solutions DMCC offer to its employees?

The company offers a competitive salary and benefits package, along with opportunities for growth and professional development.

How does Hearst Solutions DMCC foster innovation within the company?

Hearst Solutions DMCC is committed to being at the forefront of innovation in the blockchain and cryptocurrency industries, creating a dynamic work environment that encourages new ideas and solutions.

Are there opportunities for professional growth in this role?

Yes, there are opportunities for growth and professional development within the company.

Do I need to have knowledge of office equipment for this position?

Basic knowledge of office equipment, such as fax machines and photocopiers, is preferred, but not mandatory.

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Hearst

Entertainment & Media
Industry
10,001+
Employees
1887
Founded Year

Mission & Purpose

Hearst is a leading global, diversified information, services and media company with operations in 40 countries. Its major interests include financial services leader Fitch Group; Hearst Health, a group of medical information and services businesses; Hearst Transportation, which includes CAMP Systems International, a major provider of software-as-a-service solutions for managing maintenance of jets and helicopters; ownership in cable television networks such as A&E, HISTORY, Lifetime and ESPN; 35 television stations; 24 daily and 52 weekly newspapers; digital services businesses; and nearly 250 magazines around the world.