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Receptionist

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Robert Half

3mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Miami Lakes

AI generated summary

  • You must be proficient with multi-line phones, data entry, email, and Microsoft Excel, Outlook, and Word. Strong customer service, organization, scheduling skills, and a background check are required.
  • You will answer calls, schedule appointments, provide customer service, perform data entry, manage emails, maintain the reception area, and assist with administrative tasks, utilizing various software.

Requirements

  • Proficient in answering multi-line phone systems
  • Excellent customer service skills
  • Ability to perform data entry tasks accurately and efficiently
  • Proficient in handling email correspondence professionally
  • Strong interpersonal skills to interact effectively with different stakeholders
  • Proficiency in Microsoft Excel, Outlook, and Word
  • Experience in organizing files systematically for easy retrieval
  • Ability to schedule appointments effectively, ensuring no overlaps or conflicts
  • Familiarity with operating switchboards, preferably for phone lines ranging from 1 to 10
  • Must pass a background check.

Responsibilities

  • Answering and directing calls using a multi-line phone system.
  • Scheduling appointments and organizing files in an efficient manner.
  • Providing exceptional customer service and handling inquiries.
  • Data entry tasks and email correspondence.
  • Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word for various administrative tasks.
  • Ensuring the reception area is well organized and presentable.
  • Assisting with additional administrative tasks as required.
  • Efficiently operating a switchboard with 1-10 lines.
  • Using bilingual skills, if applicable, to communicate with diverse clientele.

FAQs

What are the working hours for this receptionist position?

The working hours for this position will be discussed during the interview process, as it may vary based on business needs.

Is this position full-time or part-time?

This position is a short-term contract and may be full-time or part-time depending on the specific needs of the organization.

What qualifications are required for this receptionist role?

Applicants must be proficient in answering multi-line phone systems, have excellent customer service skills, and be proficient in Microsoft Excel, Outlook, and Word, among other qualifications listed in the job description.

Will I need to be bilingual for this position?

Bilingual skills are preferred, as they will help in effectively communicating with a diverse clientele.

Are there benefits offered to contract employees?

Yes, benefits for contract/temporary professionals include medical, vision, dental, and life and disability insurance, as well as the option to enroll in a 401(k) plan.

What is the application process like for this position?

Interested candidates can apply through the specified channels, and those selected will go through an interview process where their qualifications and suitability for the role will be assessed.

Is prior experience as a receptionist required?

While not explicitly stated, previous experience in a receptionist or administrative role is typically preferred and can be beneficial for this position.

What tools will I need to use in this role?

Proficiency in Microsoft Office applications such as Excel, Outlook, and Word is required, along with experience operating a multi-line phone system.

Will I be required to pass a background check?

Yes, candidates must pass a background check as a part of the hiring process.

How can I stay informed about new job opportunities?

Robert Half provides access to top jobs and offers free online training to help job seekers stay informed and enhance their skills.

Robert Half

Helping you find skilled candidates, in-demand jobs, and solutions you need to do your best work yet.

Human Resources
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Robert Half is a global staffing firm that specialises in placing skilled professionals in accounting, finance, technology, legal, creative, and administrative roles. Their ultimate mission is to connect talented individuals with leading companies, ensuring both businesses and employees achieve their full potential. The company's purpose is to provide personalised recruitment services, helping clients find the right talent and job seekers find fulfilling careers, all while maintaining a high standard of ethical practices and industry expertise.