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Receptionist

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Andromeda

Aug 14

Applications are closed

  • Job
    Full-time
    Mid Level
  • New York

Requirements

  • Required Qualifications:
  • Detail oriented
  • Great customer service
  • Service minded
  • Well organized and used to taking own initiatives and executing on them
  • Excellent communication skills
  • Competencies:
  • Excellent verbal communication skills
  • Excellent interpersonal and customer service skills
  • Basic understanding of administrative and clerical procedures and systems
  • Proficient with Microsoft Office Suite or related software
  • Required Education and Experience:
  • High school diploma or equivalent required; Associates degree in office administration or related field preferred
  • At least three years of administrative and clerical experience required
  • Preferred Education and Experience:
  • Spanish language competence strongly preferred

Responsibilities

  • Answer and direct phone calls to the appropriate party
  • Takes phone messages and relays to appropriate party via email
  • Send Faxes as needed. Forward received faxemails via email
  • Schedule GetGo/FedEx/UPS as requested
  • Create mailing labels as requested
  • Collect and distribute daily mail
  • Process certified mail as requested and outgoing mail
  • Distribute subcontractor and vendor checks. (Subcontractor is to sign any waivers and sub contracts before check distribution)
  • Collect all incoming checks via USPS, FedEx, or GetGo (All checks must be logged in the check log book)
  • Manage front desk email and send companywide emails as requested
  • File requisition FedEx confirmation in appropriate studio file

FAQs

Do I need previous experience for this role?

No, you do not need a lot of previous work experience, but experience in customer service is required.

Is bilingualism required for this position?

Yes, being bilingual in Spanish is strongly preferred for this role.

What are the main responsibilities of the receptionist?

The main responsibilities include answering and directing phone calls, taking messages, scheduling deliveries, managing email communications, and distributing daily mail among other administrative tasks.

What are the required qualifications for this position?

The required qualifications include being detail-oriented, having great customer service skills, being service-minded, well-organized, and excellent communication skills.

What is the work environment like?

The job operates in a professional office environment and routinely uses standard office equipment.

Is this a full-time or part-time position?

This is a part-time position.

Is travel expected for this role?

No travel is expected for this position.

What educational background is preferred for the receptionist role?

A high school diploma or equivalent is required, with an Associate's degree in office administration or a related field preferred.

What are the physical demands of this job?

The position requires maintaining a stationary position, ascending/descending, frequent use of computers, and transporting items of approximately 25 pounds occasionally.

Will I have any supervisory responsibilities?

This position has no supervisory responsibilities.

Consulting
Industry
11-50
Employees
2015
Founded Year

Mission & Purpose

Andromeda provides consulting and management services specifically for the construction industry. Their expertise lies in delivering tailored solutions that enhance project efficiency, optimize resources, and drive successful outcomes for their clients. Their mission is to support construction projects with strategic guidance and hands-on management, ensuring that each project is completed on time, within budget, and to the highest standards.

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