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Receptionist/Administrative Assistant

D

Doyon, Limited

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Fairbanks

AI generated summary

  • You must have a high school diploma, 1 year of project experience, strong computer skills, and proficiency in Microsoft Office. Ability to learn corporate management systems is essential.
  • You will manage calls, maintain calendar and reception area, assist with onboarding, handle project documentation, input data, order supplies, and support admin and project teams with special tasks.

Requirements

  • High School Diploma or GED.
  • 1 year project experience preferred.
  • Must have a strong working knowledge of computers and proficiency in all Microsoft Office Suite programs.
  • Ability to learn, understand and effectively use client and DAL's corporate management information systems.

Responsibilities

  • Understand, practice and continually lead by example Doyon Associated's commitment to zero incident safety and environmental culture
  • Assist administrative and project team with onboarding of personnel
  • Answer & forward phone calls, manage admin calendar, handle mail, and maintain reception area
  • Provide all other clerical assistance to administrative and project management teams
  • Input data as needed on a daily basis as directed
  • Maintain and follow procedures for collecting, filing and safekeeping project documentation
  • Maintain project controlled documents in accordance with instructions from the project management team and Business Manager
  • Undertake special projects as requested by project management team members and Business Manager
  • General filing
  • Ensure all required office supplies are readily available
  • Other duties as assigned

FAQs

What are the primary responsibilities of the Receptionist/Administrative Assistant?

The primary responsibilities include providing administrative support to teams, answering and forwarding phone calls, managing calendars, handling mail, maintaining the reception area, inputting data, filing documents, and assisting with the onboarding of personnel.

What qualifications do I need to apply for this position?

A high school diploma or GED is required, along with at least one year of project experience preferred.

Is there an emphasis on confidentiality in this role?

Yes, this position involves handling highly sensitive and confidential company information, and it requires the utmost discretion and adherence to confidentiality protocols.

What computer skills are needed for this position?

A strong working knowledge of computers and proficiency in Microsoft Office Suite programs are required, along with the ability to learn and effectively use client and corporate management information systems.

What physical demands are associated with this job?

The job requires routine sitting, walking, standing, bending, and occasionally carrying items weighing up to 25 pounds. It also involves specific vision abilities such as close vision and depth perception.

Are there any specific competencies required for this position?

Yes, essential competencies include planning and organizing, attention to detail, communication skills, confidentiality, analytical skills, problem solving, and displaying sound judgment.

Is there a preference for applicants who are shareholders in Native corporations?

Yes, Doyon grants preference to qualified Doyon shareholders first and then to qualified shareholders of other Alaska Native corporations in all phases of employment and training.

What is the work environment like for this position?

The work is generally sedentary, performed in a professional office setting with various people, and requires maintaining a safe and secure work environment.

Are there opportunities for special projects in this role?

Yes, the Administrative Assistant may undertake special projects as requested by project management team members and the Business Manager.

Will I be required to maintain office supplies?

Yes, one of the responsibilities includes ensuring that all required office supplies are readily available.

D

Doyon, Limited

https://www.doyon.com/careers/

Energy
Industry
501-1000
Employees
1972
Founded Year

Mission & Purpose

Doyon, Limited, the Native regional corporation for Interior Alaska, is a for-profit corporation with more than 20,000 shareholders. Established under the 1971 Alaska Native Claims Settlement Act (ANCSA), Doyon is the largest private landowner in Alaska, with more than 12.5 million acres allocated to the corporation under ANCSA. Doyon's mission is to continually enhance our position as a financially strong Native corporation in order to promote the economic and social well-being of our shareholders and future shareholders, to strengthen our Native way of life, and to protect and enhance our land and resources. Learn more about our mission, values and vision at www.doyon.com. As one of the top Alaska-owned businesses, Doyon operates a diverse family of companies, including more than a dozen for-profit businesses across the nation in the areas of oil field services, utility management, engineering management, information technology services, land and natural resource development, facility management, construction and tourism. Headquartered in Fairbanks, Alaska, Doyon is led by a 13-member board of directors and a team of senior managers. The corporation currently employs over 800 individuals worldwide and over 550 employees in Alaska.