Logo of Huzzle

Home

Matches

Explore

Manage

Receptionist/Office Coordinator

image

Lumanity

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Edinburgh

AI generated summary

  • You should have prior receptionist experience, strong organizational and communication skills, Microsoft Office proficiency, attention to detail, and the ability to work independently and in a team.
  • You will greet visitors, manage calls and correspondence, organize meetings, handle mail, maintain vendor relations, support the Board, and assist with events and administrative tasks.

Requirements

  • Previous experience in a receptionist or administrative assistant role is preferred.
  • Exceptional organisational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Attention to detail and a proactive attitude.

Responsibilities

  • Greet and welcome visitors with a warm and professional demeanor.
  • Manage incoming calls, emails, and correspondence efficiently.
  • Maintain a tidy and organised reception area, always ensuring a professional appearance.
  • Coordinate meeting room bookings and prepare meeting spaces as required.
  • Handle incoming and outgoing mail and deliveries.
  • Manage relationships with key vendors including security, IT, office cleaners, work with building management.
  • Resolve any maintenance, electrical issues.
  • Order stationery, kitchen supplies.
  • Assist to arrange all business planning & biannual social events.
  • Organise weekly and adhoc team socials and events as required.
  • Provide comprehensive administrative support to the Board members, including calendar management, travel arrangements, and meeting coordination.
  • Prepare and distribute agendas, minutes, and other relevant documents for Board meetings.
  • Assist in the preparation of presentations, reports, and other documentation as needed.
  • Conduct research and compile information to support Board initiatives.
  • Maintain confidentiality and handle sensitive information with discretion.

FAQs

What is the working schedule for this position?

The position offers a flexible schedule from Monday to Thursday and is part-time.

Where is the office located for this role?

The role is based in our Edinburgh office.

Who will I report to in this position?

You will report directly to our Operations Manager.

What qualifications are required for this role?

Previous experience in a receptionist or administrative assistant role is preferred, along with exceptional organisational skills, strong communication abilities, and proficiency in Microsoft Office Suite.

Will I be required to arrange travel for Board members?

Yes, one of the responsibilities includes making travel arrangements for Board members.

What type of events will I help organise?

You will assist in arranging all business planning, biannual social events, and weekly or ad-hoc team socials.

Are there opportunities for professional development?

Yes, we offer personal learning plans, coaching, and mentoring to support your career path.

Is confidentiality important in this role?

Absolutely, maintaining confidentiality and handling sensitive information with discretion is a key responsibility.

What type of benefits do employees receive?

Employees receive a comprehensive benefits package that includes enhanced maternity/paternity leave, employer-contributed pension plans, subsidised private healthcare, generous annual leave, and an annual profit-related bonus.

What is expected in terms of interpersonal skills for this role?

Strong communication and interpersonal abilities are crucial, as this role involves greeting visitors and managing relationships with key vendors.

Lumanity

Incisive Thinking, Decisive Action

Science & Healthcare
Industry
1001-5000
Employees
2020
Founded Year

Mission & Purpose

Lumanity applies incisive thinking and decisive action to cut through complex situations and deliver transformative outcomes to accelerate and optimize access to medical advances. With deep experience in medical, commercial, and regulatory affairs, Lumanity transforms data and information into real-world insights and evidence that powers successful commercialization and empowers patients, providers, payers, and regulators to take timely and decisive action.