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Recruiting Coordinator

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Affiliated Engineers, Inc.

1mo ago

  • Job
    Full-time
    Junior Level
  • Houston

AI generated summary

  • You need 1+ years in recruiting or HR, strong MS Office skills, multitasking ability, excellent communication, professionalism, sound judgment, urgency in response, and attention to detail.
  • You will post jobs, manage candidate workflows in ATS, coordinate interviews, improve candidate experience, conduct reference checks, and report on hiring activity.

Requirements

  • This position requires experience supporting senior management in large, corporate environments or senior professionals in a professional services firm.
  • PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
  • 1+ years of recruiting coordinator, HR, or administrative experience
  • Possess the ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.
  • Exceptional verbal and written communications skills and the ability to switch gears at a moment’s notice.
  • Demonstrate excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.
  • Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.
  • Make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.
  • React with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Think ahead and troubleshoot; remove obstacles before they become problems.
  • Have impeccable attention to detail.

Responsibilities

  • Participating in internal client intake meetings and posting jobs to corporate and external sites.
  • Identifying potential leads, prospects, and applicants to begin the recruitment process.
  • Working within our ATS (ICIMS) and CRM to drive hiring workflow requirements to meet KPI’s.
  • Collaborating with experienced Recruiters on pipeline priorities and help adjust search efforts.
  • Coordinating the pre-interview and post-interview meetings and providing materials for both.
  • Identifying opportunities for improving candidate experience and scheduling efficiency.
  • Assisting in the scheduling and/or coordination of hiring manager, team and candidate activities as needed.
  • Collecting, initiating, and executing reference checks on candidates in the hiring workflow.
  • Creating, managing, and sharing weekly reporting on active hiring workflows.

FAQs

What is the role of a Recruiting Coordinator at AEI?

The Recruiting Coordinator at AEI partners with experienced Recruiters to coordinate the hiring process, ensuring effective communication and engagement between Recruiters, Candidates, and Internal clients throughout each stage of the hiring lifecycle.

What qualifications are required for the Recruiting Coordinator position?

The position requires experience supporting senior management in large corporate environments or professional services firms, proficiency in Microsoft Office and Outlook, and at least 1 year of experience in a recruiting coordination, HR, or administrative role.

What skills are essential for being successful in this role?

Essential skills include the ability to multitask and prioritize, exceptional verbal and written communication, strong judgment and discretion, professionalism, quick decision-making, and impeccable attention to detail.

What software or tools will I need to use in this position?

You will work within our Applicant Tracking System (ATS), specifically ICIMS, and a Customer Relationship Management (CRM) system to drive hiring workflow requirements.

Is there room for professional development in this role?

Yes, AEI is dedicated to personal and professional growth, providing opportunities for development through work on cutting-edge projects and a collaborative work environment.

What can I expect in terms of company culture at AEI?

The culture at AEI emphasizes innovation, integrity, communication, and quality, fostering a collaborative and flexible work environment focused on excellence and employee appreciation.

What benefits does AEI offer to its employees?

AEI offers an exceptional benefits package that includes health, dental, and vision insurance, along with a year-end bonus based on company profits and individual performance.

How can I apply for the Recruiting Coordinator position?

You can apply online by visiting the AEI careers page at https://aeieng.com/about/careers/.

Is there an expectation for on-site work?

The job is based in the Houston office, and while it may allow for some flexibility, it is primarily an in-office position that supports the ongoing hiring processes.

Does AEI have equal employment opportunity policies?

Yes, AEI is proud to be an Equal Employment Opportunity (EEO) and Affirmative Action (AA) Employer, ensuring inclusivity for Veterans and individuals with disabilities.

Affiliated Engineers, Inc.

Engineering leadership and whole-mission solutions for complex building, energy, and utility projects.

Engineering & Construction
Industry
501-1000
Employees
1978
Founded Year

Mission & Purpose

AEI provides engineering leadership and innovative solutions for complex building, energy, and utility projects. From enhanced patient outcomes to climate-sensitive energy supply, we deliver high-performance engineered systems that positively impact society and help improve the world. Our success is built on relationships — with our clients, our partners, and each other.