Recruitment Administrator

Mayer Brown

Sep 21

Applications are closed

Job
Full-time
Entry Level
Consulting
People, HR & Administration
London

Requirements

Educated to A level or equivalent.
Have a minimum of 5 GCSE’s (A-C) – Maths and English is essential.
A keen interest in recruitment
Previous HR or Recruitment experience would be beneficial;
Strong PowerPoint, Word and Excel skills
Strong attention to detail
Good interpersonal skills
Excellent written and oral communication
Good problem solving skills
Comfortable liaising with people at all levels
Able to prioritise and manage tasks and meet strict deadlines
Ability to remain focused under pressure
Enthusiastic self-starter
Team player
High level of discretion and able to deal sensitively and appropriately with confidential information
Energetic with the ability to work in a fast-paced, team orientated environment.
Resilient in dealing with setbacks

Responsibilities

Formatting job descriptions to ensure they are up to date and in line with Mayer Brown branding;
Coordination and administration of interview scheduling, booking meeting rooms and diary management;
Preparing terms of business and maintaining the agency PSL tracker in Excel;
Responding to emails and telephone calls from external recruitment agencies in relation to live vacancies and candidate application status;
Assisting with the arrangements for in person and online agency briefing calls;
Proactively using LinkedIn Recruiter to support direct sourcing initiatives;
Vacancy management including posting vacancies on our ATS and where appropriate moving these through to external job boards, the intranet and LinkedIn;
Updating trackers (using Excel) and the Applicant Tracking System (iCims) to track lateral recruitment data including records of all CVs received, status of application, reasons for rejection, source of application etc
Assisting the Recruitment Manager with temporary staff requests for paralegals including tracking applications, arranging interviews and when needed circulating New Starter Forms;
Working with the Recruitment Manager to ensure candidates are responded to in a timely manner and kept up to date throughout the recruitment process,
Logging and processing recruitment invoices when required;
Working closely with the wider HR team to ensure the smooth on-boarding of new employees;
Assisting with the collation of DE&I data for reporting purposes;
Ad hoc projects as directed by the Recruitment Manager; such as supporting on the creation of recruitment marketing materials including job descriptions and brochures.

FAQs

What is the job title for this position?

The job title for this position is Recruitment Administrator.

Where is the position located?

The position is located in the London office of Mayer Brown.

Who will the Recruitment Administrator report to?

The Recruitment Administrator will report to the Recruitment Manager.

What are the typical working hours for this role?

The typical working hours are from 9:30 a.m. to 5:30 p.m., with flexibility according to the needs of the business.

What qualifications are required for this role?

Candidates should be educated to A level or equivalent and have a minimum of 5 GCSEs (A-C), with Maths and English being essential.

What type of experience is beneficial for this position?

Previous HR or recruitment experience would be beneficial, along with a keen interest in recruitment.

What software skills are needed for this role?

Strong skills in Microsoft PowerPoint, Word, and Excel are required.

What attributes are essential for success in this role?

Essential attributes include strong attention to detail, good interpersonal skills, excellent written and oral communication, the ability to prioritize tasks, and high discretion when dealing with confidential information.

Is there an opportunity for career development in this role?

Yes, Mayer Brown provides opportunities and support for individuals to grow and develop within the firm.

How does Mayer Brown promote diversity and inclusion?

Mayer Brown promotes diversity and inclusion through various initiatives and networks, including support for different backgrounds and perspectives, and by actively supporting diversity networks within the firm.

Can reasonable adjustments be made during the recruitment process?

Yes, Mayer Brown is happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the firm.

Mayer Brown

Uniquely positioned to advise the world’s leading companies

Law

Industry

1001-5000

Employees

1881

Founded Year

Mission & Purpose

Mayer Brown is uniquely positioned to advise the world’s leading companies and financial institutions on their most complex deals and disputes. With extensive reach across four continents, we are the only integrated law firm in the world with approximately 200 lawyers in each of the world’s three largest financial centers—New York, London and Hong Kong—the backbone of the global economy. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry. Our diverse teams of lawyers are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. Our “one-firm” culture—seamless and integrated across all practices and regions—ensures that our clients receive the best of our knowledge and experience.