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Research Administrator, Post Award II - School of Nursing

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Emory University

19d ago

  • Job
    Full-time
    Mid Level
  • Research & Development
    Accounting & Tax

AI generated summary

  • You need a bachelor's degree and 3 years of grants/contracts management experience, knowledge of federal regulations, MS Office proficiency, and preferably familiarity with PeopleSoft.
  • You will manage post-award activities, ensure compliance, prepare financial reports, assist PIs with budgets, and facilitate award adjustments and closeouts.

Requirements

  • - Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
  • - Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
  • - Proficiency with MS Office Suite software.
  • - Knowledge of the PeopleSoft Financial System preferred.

Responsibilities

  • Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
  • Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award.
  • Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
  • Ensures adherence to quality standards and all policies and award regulations.
  • Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis.
  • Works with colleagues/team members to jointly solve questions and challenges in their daily work.
  • Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
  • Sets up award in financial system.
  • Distributes award information to PIs, co-PIs and relevant staff and other RAS units.
  • Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
  • Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
  • Projects and forecasts future award expenditures.
  • Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
  • Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
  • Monitors compliance with agency and University regulations regarding reporting.
  • Assists PIs with non-financial report submissions, as necessary.
  • Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitates the approval of invoices to pay subcontractors.
  • Reviews effort reports and manages quarterly effort certification process for assigned units.
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assists in transferring awards out of the university.
  • Closes out all funded projects consistent with university process and timelines.
  • Performs related responsibilities as required.

FAQs

Do we support remote work?

Yes, we support a hybrid remote work format, allowing employees to work from home regularly while requiring occasional in-office attendance based on business needs.

What are the minimum qualifications for this position?

The minimum qualifications include a Bachelor's degree and three years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.

Is knowledge of financial systems required for this role?

Yes, knowledge of federal rules and regulations related to research grants and contracts is required. Familiarity with the PeopleSoft Financial System is preferred.

What are the primary responsibilities of the Research Administrator, Post Award II?

The primary responsibilities include managing post-award activities, preparing financial reports, reconciling award finances, ensuring compliance with regulations, and assisting faculty with grant management.

What types of interactions will I have in this role?

You will interact regularly with faculty members conducting sponsored research, providing high-quality customer service and support regarding their awards.

What are the work hours for this position?

The position allows for a flexible weekly schedule based on business needs, with a commitment to being available for in-office work as necessary.

Is there training provided for this role?

While specific training details are not outlined, the role requires expertise in grant and contract management, suggesting that familiarity or prior experience will be important for success.

What kind of reporting responsibilities does the position entail?

The position involves completing financial reports for sponsors, monitoring compliance, and assisting PIs with non-financial report submissions as necessary.

What is Emory University’s stance on diversity and inclusion?

Emory University is dedicated to providing equal opportunities and equal access to all individuals, promoting a diverse and inclusive culture in all aspects of employment and education.

What should I do if I need a reasonable accommodation for a disability?

You can request a reasonable accommodation by contacting the Department of Accessibility Services at 404-727-9877 (V) or 404-712-2049 (TDD), with one week’s advance notice preferred.

Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.