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School Placement and Partnership Administrator (Undergraduate and Initial Teacher Education)

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University of Glasgow

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Education & Teaching
  • Glasgow

AI generated summary

  • You need relevant admin experience, strong Excel skills, knowledge of university systems, excellent organization and communication abilities, plus a focus on confidentiality and customer service.
  • You will manage school placements, coordinate with local authorities, maintain student records, support academic staff, and ensure compliance with documentation requirements.

Requirements

  • A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
  • A2 Comprehensive knowledge of Microsoft Office, particularly Excel.
  • B1 Knowledge of the University’s various systems, eg PIP, CMIS, MyCampus, Moodle, T4 software training.
  • B2 Knowledge and understanding of the University structures, policy, practices and procedures.
  • B3 An understanding of the role of placements and partnership activity in delivering the student experience.
  • B4 Knowledge of University systems: MyCampus, Central Room Bookings, Moodle and T4 web publishing.
  • C1 Excellent organisational skills and demonstrable ability to prioritise own work efficiently and multi-task to meet strict deadlines.
  • C2 Able to work proactively and problem-solve, using initiative and with limited supervision.
  • C3 Able to deliver work characterised by high levels of accuracy, attention to detail and of a professional standard at all times.
  • C4 Excellent communication and interpersonal skills, demonstrating tact, diplomacy and confidence to communicate effectively with students and colleagues across different levels and in a multicultural context.
  • C5 Excellent written communication skills for the purposes of producing student documentation, correspondence, reports, developing content for web pages and to produce accurate and high-quality minutes of meetings.
  • C6 Well-developed influencing and negotiating skills to effectively arrange and negotiate placements.
  • C7 Able to work as part of a team to build highly effective relationships and deliver excellent support to students and colleagues.
  • C8 Able to maintain a positive, enthusiastic attitude when dealing with challenges and change.
  • C9 Ability to maintain confidentiality, understand and apply policies, regulations, guidelines and standard operating procedures relevant to the role.
  • E1 Significant relevant administrative work experience with evidence of personal development in a relevant role.
  • E2 Experience of delivering a customer-focused service.
  • E3 Good experience of working with a variety of stakeholders and taking ideas forward into practical action plans.
  • E4 Experience of developing, revising and implementing administrative processes and applying policies and regulations.
  • E5 Experience of compiling and analysing data.
  • F1 Experience of effective liaison and of building professional relationships.
  • F2 Experience within a higher education setting, including comprehensive knowledge of administrative and organisational systems.
  • F3 Experience of analysing and/or evaluating specialised, but relatively straightforward, information or work flow processes, highlighting and prioritising issues for further investigation and preparing reports to support decision making.

Responsibilities

  • 1. To provide efficient and effective support to the Programmes Manager for Undergraduate and ITE and all relevant staff in relation to school placement and partnership arrangements.
  • 2. To arrange and negotiate school placements proficiently, to prepare associated communications, to maintain an efficient and effective administrative service to academic staff and students, and to support partnership arrangements.
  • 3. To ensure with the Partnership and Placements Coordinator that all placement requirements are captured for the annual cycle of activity.
  • 4. To match students to the placement offers provided by Local Authority Co-ordinators, academic staff and school partners. To ensure that explanatory documentation is provided to students and schools in good time with all placement details published in a timely manner.
  • 5. To liaise with Local Authority Co-ordinators where additional placements are required and when arrangements need to be changed in order to ensure that every student has an appropriate placement.
  • 6. To record assessment grades, ensuring all assessment documentation is received from Tutors and Schools for meetings of Boards of Examiners.
  • 7. To maintain files of student records and confidential assessment reports and to alert the Partnership and Placements Coordinator to any difficulties arising from the placement of students or the performance of students on placement.
  • 8. To plan and prioritise workload, anticipating pressure points in the academic year, to ensure that deadlines are met and an efficient service is provided to staff and students.
  • 9. To provide administrative support to Director of Partnerships and Placements, Programme Leads and Course Leads in support of school experience activities and fostering good relationships with local authority partners.
  • 10. To participate in the PVG checking arrangements for all new students, ensuring that students are not permitted to progress to placement without the required documentation.
  • 11. Contribute to a culture of continuous improvement through identifying and supporting the implementation of process improvements to enhance student and staff experience.
  • 12. To undertake any other relevant duties appropriate to the post/grade subsequently allocated by the Head of Professional Services and/or L&T Manager and/or Partnership & Placement Team Lead.

FAQs

What is the purpose of the School Placement and Partnership Administrator role?

The purpose of the role is to provide high quality and proactive professional services support for Undergraduate and Initial Teacher Education School Placement and Partnership arrangements.

What are the main duties and responsibilities of this position?

The main duties include providing support to the Programmes Manager, arranging and negotiating school placements, maintaining student records, liaising with Local Authority Co-ordinators, and providing administrative support to various academic staff.

What qualifications are required for this role?

Essential qualifications include a Scottish Credit and Qualification Framework level 7 or equivalent and experience in a similar role. A comprehensive knowledge of Microsoft Office, particularly Excel, is also required.

What skills are necessary for the School Placement and Partnership Administrator position?

Necessary skills include excellent organizational and communication skills, the ability to prioritize work, problem-solving capabilities, attention to detail, and the ability to work as part of a team.

What kind of experience is preferred for applicants?

Preferred experience includes significant relevant administrative work, experience in customer-focused service delivery, and experience working collaboratively with a variety of stakeholders.

What is the salary range for this position?

The salary range for the position is Grade 5, which is £26,038 - £30,505 per annum.

Are there any benefits provided to employees in this role?

Yes, employees receive an excellent employment package including generous leave, pension benefits, a commitment to health and wellbeing, and opportunities for professional development.

How many hours per week is this position?

This position is full-time, totaling 35 hours per week.

Is the position permanent?

Yes, this post is open-ended and permanent.

Does the University promote equality, diversity, and inclusion?

Yes, the University values equality, diversity, and inclusion, and applications are particularly encouraged from under-represented communities.

What is the working culture like at the University?

The working culture is welcoming and engaging, with a focus on developing talents and celebrating success within an inclusive community.

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University of Glasgow

Changing the world since 1451 🌍

Education
Industry
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Mission & Purpose

Our mission is to undertake leading-edge, internationally-competitive research while offering a challenging student-centred learning environment. Through our status as a leading international university, we aim to sustain and add value to Scottish culture and society, to the natural environment and to the national economy.