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Secretary / Administrator

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Page Personnel

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dundee

AI generated summary

  • You must have strong organizational, communication, and multitasking skills, proficiency in MS Office and CRM, a proactive problem-solving approach, and maintain confidentiality.
  • You will manage schedules, prepare communications, liaise with staff, coordinate projects, improve practices, supervise office staff, organize meetings, and distribute agendas and minutes.

Requirements

  • Excellent organisational and planning skills.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office and business software (e.g. CRM).
  • Ability to multitask and prioritise daily workload.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional and discreet confidentiality.

Responsibilities

  • Manage and maintain schedules, appointments and travel arrangements.
  • Prepare and edit correspondence, communications and presentations.
  • Liaise with internal staff at all levels.
  • Coordinate project-based work.
  • Review operating practices and implement improvements where necessary.
  • Supervise and train other office staff.
  • Organise and coordinate meetings and events.
  • Record, transcribe and distribute meeting agendas and minutes.

FAQs

What are the primary responsibilities of the Secretary/Administrator role?

The primary responsibilities include managing schedules, preparing correspondence, liaising with staff, coordinating project work, supervising office staff, and organizing meetings and events.

What qualifications or skills are necessary for this position?

Excellent organizational and planning skills, strong communication and interpersonal skills, proficiency in MS Office and business software, the ability to multitask, and a proactive problem-solving approach are necessary.

Is previous experience required for this role?

While specific previous experience is not mentioned, relevant experience in administrative roles will be beneficial.

What type of work environment can I expect?

You can expect a supportive and collaborative team-oriented environment.

Are there opportunities for growth in this position?

Yes, there is potential for long-term growth and stability within the company.

What benefits are offered with the Secretary/Administrator position?

The position offers a generous holiday leave allowance and the opportunity to work in a dynamic business services industry.

Who can I contact for more information about this role?

You can contact Victoria Natillo for more information about the position.

What is the job reference number for this position?

The job reference number is JN-102024-6574911.

Is this position permanent or temporary?

This position is a permanent contract.

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Page Personnel

Human Resources
Industry
5001-10,000
Employees
1994
Founded Year

Mission & Purpose

Welcome to the Page Personnel company profile. Page Personnel has offices in locations throughout the world so we've got the market covered for you. We've been providing specialist recruitment services since 1994 and are part of PageGroup, worldwide leaders in specialist recruitment. Established in 1976, the Group has grown to become one of the world's best known and most respected recruitment businesses. Page Personnel consultants are a trusted by finance, secretarial and business support, logistics and candidates and recruit temporary, contract and permanent staff nationwide. Our teams are broken down to focus on sector, assignment type, salary level and location, so your hiring requirements or job search will all be handled by a specialist who knows your sector inside out.