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Senior Administrative Assistant

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Munich Re

Today

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto

AI generated summary

  • You need a college degree, 5+ years in office admin and senior management support, strong MS Office skills, and excellent communication. Insurance/finance experience and French/German are assets.
  • You will manage documents, communications, scheduling, data entry, travel arrangements, client events, and expense reports while maintaining professionalism and prioritizing tasks effectively.

Requirements

  • College / University certificate or degree is required
  • Minimum 5+ years of office administration experience
  • Minimum 5 years of business experience working for a member of Senior Management
  • Experience in an Insurance/Financial Services or Legal a definite asset
  • Excellent computer skills with advanced Microsoft Office products (Power Point, Word and Excel)
  • Exceptional communication skills, ability to work independently and in a team environment
  • French or German language skills an asset

Responsibilities

  • Prepare and/or edit documents including correspondence, file management and year-end reporting
  • Internal and external communication with respect to routine enquiries
  • Format and proofread documents and reports for distribution and circulation
  • Scheduling and calendar management, co-ordinating appointments and ensuring any necessary materials, meeting rooms and catering are available
  • Ensure correct and accurate data entry and file management using CRM, suitable file structures (Microsoft)
  • Create advanced PowerPoint presentations and Excel spreadsheets
  • Travel arrangements including flights, hotels and co-ordination with local or international counterparts
  • Organize and/or support internal and external client events
  • Prepare and manage expense reports
  • Client focussed professionalism
  • Time and process management to support most effective prioritization while minimizing distractions

FAQs

What is the main purpose of the Senior Administrative Assistant role at Munich Re of Canada?

The main purpose of the Senior Administrative Assistant role is to provide exceptional administrative support to the Senior Vice President & Chief Underwriting Officer and the Vice President & Client Management Executive, including document preparation, information monitoring, and office administration.

What qualifications are required for this position?

A College/University certificate or degree is required, along with a minimum of 5+ years of office administration experience and at least 5 years of experience working for a member of Senior Management.

Is experience in the insurance or financial services industry important for this role?

Yes, experience in the Insurance/Financial Services or Legal sectors is considered a definite asset for this role.

What key skills are necessary for the Senior Administrative Assistant position?

Excellent computer skills with advanced Microsoft Office products (PowerPoint, Word, and Excel), exceptional communication skills, and the ability to work both independently and in a team environment are necessary for this position.

Are language skills in French or German beneficial for this role?

Yes, having French or German language skills is considered an asset for this position.

What types of tasks will the Senior Administrative Assistant be responsible for?

The Senior Administrative Assistant will be responsible for preparing/editing documents, managing schedules and appointments, organizing travel arrangements, assisting with client events, and preparing expense reports, among other administrative duties.

What is the company's stance on diversity and inclusion?

Munich Re of Canada is committed to providing a work environment that is inclusive and free of employment barriers and discrimination. Accommodations will be made for qualified applicants with disabilities throughout the recruitment process.

How can I apply for the Senior Administrative Assistant position?

You can apply by clicking on the application link provided in the job description.

What type of working environment can I expect at Munich Re of Canada?

You can expect a collaborative and professional working environment that emphasizes client-focused service and effective time and process management.

Will there be any accommodations made for applicants with disabilities?

Yes, accommodations will be made for qualified applicants with disabilities throughout the recruitment process.

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Munich Re

Pushing the boundaries of insurability to help the world advance with confidence.

Finance
Industry
10,001+
Employees

Mission & Purpose

Munich Re is one of the world’s leading providers of reinsurance, primary insurance and insurance-related risk solutions. The group consists of the reinsurance and ERGO business segments, as well as the capital investment company MEAG. We are globally active and operate in all lines of the insurance business. Since our founding in 1880, we’ve been known for our unrivaled risk-related expertise and sound financial position. We offer customers financial protection when faced with exceptional levels of damage – from the 1906 San Francisco earthquake to the 2017 Atlantic hurricane season. We possess outstanding innovative strength, which enables us to also provide coverage for extraordinary risks such as rocket launches, renewable energies, cyber attacks, or pandemics. We’re also playing a key role in driving forward the digital transformation of the insurance industry, and in doing so have further expanded our ability to assess risks and the range of services that we offer. Our tailor-made solutions and close proximity to our customers make Munich Re one of the world’s most sought-after risk partners for businesses, institutions, and private individuals. Our corporate culture is defined by performance, mutual respect and trust. All this makes us an attractive employer providing global career development opportunities and prospects.