Senior Administrative Assistant

TriMet

Aug 7

Applications are closed

Job
Full-time
Mid Level
Gresham

Requirements

A minimum of a H.S. Diploma/G.E.D is required.
Other course work in business administration or office management is desired.
Four (4) years of total credited experience.*
Four (4) years of experience in a responsible administrative or secretarial position are required.
Or any equivalent combination of experience and training.
The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".

Responsibilities

Ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work.
Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.
Independently responds to and composes various correspondence.
Draft, edits, proofreads, letters, emails, reports, presentations, etc.
Drafts policies, procedures and processes for management approval.
Creates forms, charts, tables and spreadsheets involving data manipulation from one or multiple sources; performs intermediate-level analysis, which includes basis statistics and math.
Data entry of information into spreadsheets and databases.
Runs reports from spreadsheets and databases.
Assists in the preparation of contracts.
Manages supervisor's and/or department calendar which may include complex scheduling arrangements involving multiple parties and conferences, travel, etc.
Sets-up and cancels meetings based on knowledge of subject and attendees.
Coordinates large scale and/or complex events and ensures that all logistics such as advertising, registration, speakers, travel arrangements, venues, catering, technology, etc. have been completed.
Processes accounts payables and/or receivables; resolves discrepancies.
May enter, track, and maintain documentation and logs of financial transactions ensuring that charges have posted to appropriate accounts.
Assists with reconciliation of accounts; reviewing budget statements, investigating and resolving discrepancies and preparation of budget reports and spreadsheets.
Provide support and assistance in preparing department or program budget.
Maintain accounting balances for grants/contracts.
Provides information via phone, e-mail, mail, etc.
May represent supervisor in routine/standard situations with various levels of contacts both internally and externally.
Provides routine information on department or division policies, processes or procedures.
Prepares and maintains electronic and hard-copy files.
May serve as Divisional Records Governance Liaison.

FAQs

What is the main responsibility of the Senior Administrative Assistant?

The main responsibility of the Senior Administrative Assistant is to support the Records and Information Management team by organizing, maintaining, and tracking records and documentation, while ensuring that all employees have easy access to the most up-to-date records and information.

How many days per week is on-site work required for this position?

The Senior Administrative Assistant is required to be in the office four (4) days per week.

What level of experience is required for this position?

A minimum of four (4) years of experience in a responsible administrative or secretarial position is required for this role.

What educational qualifications are preferred for this role?

A minimum of a high school diploma or GED is required, with additional coursework in business administration or office management desired.

Is this position eligible for any benefits?

Yes, the Senior Administrative Assistant position comes with a range of benefits, including healthcare, dental, retirement plans, and paid time off.

Will the Senior Administrative Assistant have opportunities for training or mentoring others?

Yes, the Senior Administrative Assistant may train and coordinate the work of other administrative or temporary staff.

What tools or software should candidates be familiar with for this role?

Candidates should have familiarity with records governance software and best practices related to records management.

How do the salary ranges work for this position?

The salary range for the Senior Administrative Assistant position is between $53,933 and $80,898, and offers will be determined based on a candidate's education, training, and relevant experience.

What is the selection process for this position?

The selection process includes an application review (which requires a cover letter and resume), panel interviews, and a reference check.

Are internal applicants considered in the selection process?

Yes, internal applicants will have their applications reviewed, but information in their personnel file will not be used in lieu of information requested on their application.

TriMet

How life moves.

Transportation

Industry

1001-5000

Employees

1969

Founded Year

Mission & Purpose

Working at TriMet means making connections. We believe providing a safe and reliable ride doesn’t just get people to work, school, shopping or the doctor’s office — it also opens doors to a stronger community and a better future. Our team of more than 3,000 does it all, from driving to fixing to planning, creating and communicating. What connects us is our commitment to making the Portland area a better place to live, through shared values like responsiveness, inclusivity and accountability.