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Senior Administrative Assistant

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Blizzard Entertainment

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Irvine

AI generated summary

  • You need 3+ years in admin roles, proficiency in MS Office and office tools, strong communication, organization, event production experience, a passion for gaming, and discretion with confidentiality.
  • You will manage calendars, coordinate travel, plan events and meetings, prepare communications, support 300+ employees, reconcile expenses, and collaborate with other staff as needed.

Requirements

  • Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:
  • 3+ years’ experience in an administrative role or executive assistant role
  • Strong proficiency in Microsoft Office applications: Outlook, Word, Excel, PowerPoint, Teams
  • Proficiency in office tools like Zoom, Slack and Concur Travel/Expense Management
  • Excellent written and oral communication skills
  • Impeccable organizational and time-management abilities
  • Consistent and regular follow through on all requests
  • Self-starting personality with the ability to handle multiple projects simultaneously
  • Pro-active mindset with a willingness to ask questions and improve processes
  • Exceptional attention to detail as well as ability to see the big picture
  • Ability to act with discretion when handling confidential matters
  • Experience in a game or entertainment company
  • A passion for gaming
  • Experience in event production

Responsibilities

  • Manage multiple busy calendars and balance appropriately
  • Coordinate travel for department leadership
  • Assist with planning and execution of team events from concept to completion
  • Place and set up catering and meal orders
  • Plan meetings and conference calls, including calls across multiple time zones around the globe
  • Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
  • Manage and approve meeting room calendars
  • Collaborate with other administration and support staff across the broader organization
  • Provide excellent administrative support and assist with general office duties for 300+ employees
  • Reconcile expenses and complete expense reports
  • Establish positive rapport with other administrators, producers, and team leadership
  • Handle other duties as needed

FAQs

Do we support remote work?

Yes, we do remote work in a hybrid format, with specific days in the office and others where employees can work from home.

What are the on-site workdays?

The on-site workdays are Tuesday, Wednesday, and Thursday, while Mondays and Fridays are primarily work-from-home days.

What qualifications are required for the Senior Administrative Assistant position?

A minimum of 3+ years of experience in an administrative role or executive assistant role is required.

What skills are essential for this role?

Strong proficiency in Microsoft Office applications, excellent written and oral communication skills, and impeccable organizational and time-management abilities are essential.

Is experience in the gaming industry preferred?

Yes, experience in a game or entertainment company, as well as a passion for gaming, are considered extra points for this role.

What responsibilities will the Senior Administrative Assistant have?

Responsibilities include managing multiple calendars, coordinating travel, planning team events, preparing communications, and providing general administrative support for over 300 employees.

Is there an opportunity for benefits in this role?

Yes, the position offers a comprehensive suite of benefits that promote physical, emotional, and financial well-being.

How is compensation structured for this role?

The standard base pay range for this role is $20.77 - $38.46 per hour, depending on factors such as relevant experience and work location.

What if I don’t meet all the qualifications?

We encourage all candidates to apply, even if they don’t meet every qualification, as we believe a diverse pool of candidates contributes to our innovation and success.

Is there support for individuals with disabilities?

Yes, we are committed to providing reasonable assistance to individuals with physical and mental disabilities during the application process.

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Blizzard Entertainment

Dedicated to creating the most epic entertainment experiences...ever.

Entertainment & Media
Industry
1001-5000
Employees

Mission & Purpose

Blizzard Entertainment is a premier developer and publisher of entertainment software. After establishing the Blizzard Entertainment label in 1994, the company quickly became one of the most popular and well-respected makers of computer games. By focusing on creating well-designed, highly enjoyable entertainment experiences, Blizzard Entertainment has maintained an unparalleled reputation for quality since its inception. At Blizzard Entertainment, we pour our hearts and souls into everything we create. Best known for iconic video game universes including Warcraft, Overwatch, Diablo, and StarCraft, we’ve been creating genre-defining games for millions of players around the world for more than 30 years. We’re on a quest: bring our dreams to life and craft the most epic entertainment experiences…ever. Hard work, iteration and polish go into the Blizzard “secret recipe,” but the most important ingredients come from talented people who share our vision. If that sounds like you, join us. Blizzard Entertainment is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.

Culture & Values

  • Gameplay First

    Everything we do at Blizzard Entertainment is based on the success of the gaming experiences we provide our players. The goal of each discipline within the company -- be it art, programming or customer support -- is to make our games as fun as possible for as many people as we can reach.

  • Commit to Quality

    “Blizzard polish” doesn’t just refer to our gameplay experiences, but to every aspect of our jobs. We approach each task carefully and seriously. We seek honest feedback and use it to improve the quality of our work. At the end of the day, most players won’t remember whether the game was late -- only whether it was great.

  • Play Nice; Play Fair

    In our business first impressions are important -- but lasting impressions are everything. We strive to maintain a high level of respect and integrity in all interactions with our players, colleagues, and business partners. The conduct of each Blizzard Entertainment employee, whether online or offline, can reflect on the entire company.

  • Embrace Your Inner Geek

    Everyone here is a geek at heart. Cutting-edge technology, comic books, science fiction, top-end video cards, action figures with the kung-fu grip…. Whatever it is they’re passionate about, it matters that each employee embraces it! Their unique enthusiasm helps to shape the fun, creative culture that is Blizzard Entertainment.

  • Every Voice Matters

    Great ideas can come from anywhere. Blizzard Entertainment is what it is today because of the voices of our players and of each member of the company. Every employee is encouraged to speak up, listen, be respectful of other opinions, and embrace criticism as just another avenue for great ideas.

  • Learn & Grow

    The games industry is ever-changing. Technology improves, techniques change, and design philosophies become outdated. Since the founding of Blizzard Entertainment, we’ve worked to improve through experience, teaching one another and cultivating the desire to be the best at what we do. We see this as an individual responsibility as well as a company one. Employees can count on their peers, managers, and the company itself to be supportive and help them gain the knowledge and training they need.

  • Think Globally

    Everywhere on the planet there are people who play Blizzard Entertainment games. While respecting the cultural diversity that makes people unique, we strive to grow and support our global gaming community. We also seek the most passionate, talented people in the world to enrich our company and help us forge the future vision of Blizzard Entertainment.

  • Lead Responsibly

    Our products and practices can affect not only our employees and players -- but the industry at large. As one of the world’s leading game companies, we’re committed to making ethical decisions, always keeping our players in mind, and setting a strong example of professionalism and excellence at all times.