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Senior Administrative Assistant

M

MNP

Sep 14

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Accounting & Tax
  • Toronto

AI generated summary

  • You need 5+ years in complex admin roles, advanced Microsoft Office skills, strong client service focus, excellent judgment, and flexibility. Experience with proposals and travel may be needed.
  • You will manage calendars, support partners with travel and invoicing, handle client information, create documents, prepare reports, and maintain filing systems while collaborating with the team.

Requirements

  • Completion of related post-secondary education in administration is an asset
  • 5+ years of increasingly complex administrative responsibilities
  • Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
  • Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
  • Experience with Proposals and the procurement process is considered an asset
  • Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
  • Confidence in ability to work in a highly technical and ever-changing work environment
  • Flexibility to work overtime when required
  • Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
  • Previous experience working in a partnership or professional services firm is an asset
  • Some travel may be required

Responsibilities

  • Responsibilities
  • Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
  • Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports
  • Provide support with respect to the development of RFP responses, proposal development, and research requests
  • Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for: coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material
  • Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform
  • Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature)
  • Format, edit and assist in the creation of client correspondence, presentations, proposals, reports and spreadsheets on behalf of the partner
  • Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
  • Assist in the preparation of regularly scheduled reports
  • Create, maintain and update spreadsheets
  • Record minutes at various meetings and distribute or archive them accordingly
  • Work collaboratively with other team members and leadership
  • Uphold electronic and paper filing systems

FAQs

What are the primary responsibilities of the Senior Administrative Assistant?

The primary responsibilities include performing administrative and clerical office support activities, managing calendars and emails for multiple partners, assisting with the development of RFP responses and proposals, maintaining client relationship management data, and coordinating meetings.

What qualifications are required for this position?

Candidates should have completion of related post-secondary education in administration, 5+ years of increasingly complex administrative responsibilities, and advanced to expert skill level in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.

Is prior experience in a professional services firm required?

Previous experience working in a partnership or professional services firm is considered an asset but is not strictly required.

Are there opportunities for professional development?

Yes, MNP offers professional development assistance, including access to MNP University.

What is the working environment like at MNP?

MNP fosters a culture that is inspirational, innovative, and entrepreneurial, encouraging team collaboration and adaptability in a highly technical work environment.

Is flexibility in working hours needed for this role?

Yes, the role requires excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously and flexibility to work overtime when necessary.

What kind of benefits does MNP offer?

MNP offers a generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive perks, and firm-sponsored social events.

How does MNP approach diversity and inclusion?

MNP embraces diversity as a core value, celebrating differences and encouraging individuals from various backgrounds, including applicants with disabilities, to apply.

Will there be any travel required for this position?

Some travel may be required for this position.

What type of software proficiency is expected?

Candidates should possess advanced to expert proficiency in Microsoft Office Suite, specifically in Word, PowerPoint, and Excel.

M

MNP

Accounting
Industry
5001-10,000
Employees
1958
Founded Year

Mission & Purpose

MNP is a leading national accounting, tax and business consulting firm in Canada. We proudly serve and respond to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business and personalized strategies to help organizations succeed across the country and around the world.