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Senior Event Executive, Hospitality (Luxury Automotive Client)

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Octagon

2mo ago

  • Job
    Full-time
    Mid Level
  • Marketing
    Hospitality & Retail
  • Stamford

AI generated summary

  • You have 3+ years in event/hospitality, Excel expertise, strong multitasking, attention to detail, excellent communication, problem-solving skills, and a passion for culture. Willingness to travel is key.
  • You will plan and execute events, manage travel logistics, oversee registrations, conduct research, assist in communications, lead meetings, and handle post-event reporting and client requests.

Requirements

  • 3+ years experience in related events field; past hospitality experience preferred
  • Expert in Microsoft Office suite; particularly Excel
  • Excellent attention to detail
  • Ability to multitask and work ahead, anticipate upcoming deadlines and work efficiently
  • A self-starter with the ability to prioritize multiple projects on strict timelines, simultaneously
  • You form effective links with clients; You are flexible and adaptable in working with various personalities
  • Excellent communication skills, both written and oral
  • You thrive in high pressure environments and are exceptional at problem solving; offering creative solutions
  • A go-getter, you demonstrate initiative and accept new challenges (there will be plenty of last-minute client requests)
  • Though not a requirement, a second language is a plus
  • A passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture
  • Flexibility and willingness to travel domestically and internationally and work weekends or holidays as needed. Anticipated travel amount: Moderate (20-45%)

Responsibilities

  • Responsible for planning and executing event and experiential marketing programs.
  • Lead coordination of all travel logistics for multiple worldwide events including but not limited to air travel booking, ground transportation, and lodging
  • Creation and procurement of all online and print creative assets
  • Oversight of online guest registration portal including development and database management
  • Program destination research and client proposal development
  • Assist in event planning including but not limited to management of program timelines, pre-event guest communication, onsite hospitality and post event debriefs
  • Co-lead all weekly status calls and other key meetings with both internal and external constituents
  • Develop post-event surveys and client wrap-up reports
  • General account management and assistance with client requests
  • Weekend/holiday work as needed

FAQs

What is the job title for this position?

The job title is Senior Event Executive, Hospitality (Luxury Automotive Client).

Where is the location of this position?

The position can be flexible and is open to hybrid work in one of our office locations: Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL, or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite.

What kind of experience is required for this role?

A minimum of 3+ years of experience in a related events field is required, with past hospitality experience preferred.

What are the main responsibilities of this role?

The primary responsibilities include event travel management, design and procurement of creative assets, online registration management, pre-event guest communication, onsite hospitality, and post-event reporting.

What skills are important for the Senior Event Executive position?

Important skills include proficiency in Microsoft Office (particularly Excel), excellent attention to detail, multitasking, effective communication, problem-solving abilities, and adaptability in high-pressure environments.

Is travel required for this position?

Yes, flexibility and willingness to travel domestically and internationally is required, with anticipated travel being moderate (20-45%).

Does this position offer a comprehensive benefits package?

Yes, this position comes with a comprehensive benefits package, including unlimited PTO, competitive medical/dental/vision insurance, family and parental leave, and access to mental health resources.

What is the pay for this position?

This position pays $50,000 and is overtime-eligible.

Are there any specific personal interests that would be beneficial for this role?

A passion for sports, entertainment, gaming, music, and/or celebrity & lifestyle culture would be beneficial for this role.

What should applicants do if they need an accommodation to participate in the application process?

Applicants who require special assistance accessing our employment website should contact us at JobAppAccommodation@ipgdxtra.com.

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Octagon

Marketing & Advertising
Industry
501-1000
Employees
1983
Founded Year

Mission & Purpose

Octagon is a British sports and entertainment marketing agency that specializes in creating innovative and impactful campaigns to connect brands with audiences through sports, entertainment, and lifestyle experiences. Their ultimate mission is to leverage the power of passion and engagement in these areas to help brands achieve their marketing goals, build lasting connections with consumers, and drive business growth. Octagon's purpose is to be a strategic partner for brands, providing them with tailored solutions, insights, and creative ideas that enhance their brand visibility, engagement, and relevance in the ever-evolving landscape of sports and entertainment in the United Kingdom.