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Senior Executive Administrative Assistant

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JP Morgan Chase & Co.

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Washington

AI generated summary

  • You need 5+ years supporting senior executives, advanced organizational skills, discretion, strong communication, MS Office proficiency, excellent phone etiquette, and ability to manage priorities.
  • You will manage calendars, screen calls, coordinate meetings and travel, process expenses, assist with onboarding, maintain documents, and ensure smooth operations for executives.

Requirements

  • At least five years of administrative experience for senior-level executive/s
  • Advanced organizational skills, ability and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette
  • Ability to manage and resolve competing priorities i.e. calendar management
  • Experience supporting at the Managing Director level (or equivalent) or above
  • College degree is a plus

Responsibilities

  • Maintain complex and detailed calendar
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings in partnership with other executive team members
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering and transportation
  • Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive biographies
  • Handle regular activities without prompting, and anticipate issues or delays
  • Assist with printing and binding as needed for internal and external meetings

FAQs

Do we support remote work?

No, this role requires five days in the office and does not support hybrid options.

What qualifications are required for this position?

At least five years of administrative experience for senior-level executives, advanced organizational skills, discretion in confidential situations, strong communication skills, and proficiency in Microsoft Office are required.

Is a college degree mandatory for this role?

A college degree is preferred but not mandatory.

What kind of experience is preferred for applicants?

Experience supporting at the Managing Director level (or equivalent) or above is preferred.

What responsibilities will the Senior Executive Administrative Assistant have?

Responsibilities include managing complex calendars, screening calls, coordinating travel, organizing events, processing invoices, assisting with staff on-boarding, and handling regular activities without prompting.

What is the work environment like in the Corporate Responsibility team?

The work environment is fast-paced and dynamic, providing opportunities for professional growth and skill enhancement.

What benefits does JPMorgan Chase offer?

JPMorgan Chase offers a competitive total rewards package, including comprehensive health care coverage, retirement savings plans, tuition reimbursement, mental health support, and more.

How does JPMorgan Chase value diversity and inclusion?

JPMorgan Chase recognizes that diverse talents are linked to success and is committed to being an equal opportunity employer, placing a high value on diversity and inclusion.

Are there specific tools or software that the Senior Executive Administrative Assistant should be proficient in?

Strong proficiency in Microsoft Office is required for this role.

Will the role involve interacting with senior management?

Yes, the role will involve interaction with various executive-level internal clients across different lines of businesses and functions.

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JP Morgan Chase & Co.

Finance
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

For over 200 years, JPMorgan Chase & Co has provided innovative financial solutions for consumers, small businesses, corporations, governments and institutions around the world. Today, we're a leading global financial services firm with operations servicing clients in more than 100 countries. Whether we are serving customers, helping small businesses, or putting our skills to work with partners, we strive to identify issues and propose solutions that will propel the future and strengthen both our clients and our communities. © 2017 JPMorgan Chase & Co. JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.

Benefits

  • Healthcare and Insurance Plans

    Our employees are entitled to a variety of healthcare insurance plans, ranging from medical, dental and vision, to life and accident, disability, before-tax spending accounts, and group legal services.

  • Wellness Programs

    We are committed to providing employees with exceptional care — including arranging wellness screenings and assessment as well as access to health coaches, counseling, and guidance services for our employees.

  • Employee Programs

    Programs offered to eligible employees include parental leave, back-up child care services, flexible work options, matching gifts, discounts on banking services, electronics, arts and entertainment, fitness programs, travel and more.

  • Family Care

    We know how important your family's health is to you so we offer a variety of healthcare packages that cover you and your partner, your children and your parents.

  • Hybrid Working Model

    Dependent on the needs of the business and the nature of the role, JPMorgan Chase offers a hybrid work model for some roles, with at least three days on-site.