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Senior Executive Assistant

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BDO

3mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Accounting & Tax
  • Dublin

AI generated summary

  • You need exceptional interpersonal, organizational, and communication skills, 3+ years of experience, strong IT proficiency, problem-solving ability, adaptability, initiative, and attention to detail.
  • You will manage calendars, handle correspondence, arrange travel, coordinate meetings, assist projects, liaise with finance, provide administrative support, maintain confidentiality, foster stakeholder relationships, plan events, and conduct research.

Requirements

  • Interpersonal and Organizational Skills: Exceptional interpersonal, organizational, and time management abilities.
  • Communication Skills: Excellent written and verbal communication skills, with a professional and articulate manner.
  • Experience: Minimum of 3 years' experience in a similar executive support role.
  • Professionalism: Confident and articulate, capable of representing the company and interacting with clients and executive staff at the highest levels.
  • Multitasking Ability: Proven ability to manage multiple tasks simultaneously, with outstanding attention to detail.
  • Technical Proficiency: Strong IT skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
  • Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and take proactive steps to address them.
  • Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
  • Adaptability: Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
  • Initiative: High level of initiative and self-motivation, with a proactive approach to tasks and responsibilities.
  • Team Collaboration: Ability to work collaboratively with team members across various departments, fostering a cooperative and supportive work environment.
  • Attention to Detail: Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks and communications.

Responsibilities

  • Diary Management: Efficiently manage the calendar of the Managing Partner, scheduling meetings, appointments, and events with meticulous attention to detail.
  • Correspondence Handling: Swiftly and efficiently filter and prioritize all incoming correspondence, ensuring critical communications are addressed promptly.
  • Travel Coordination: Arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries.
  • Communication Management: Draft, review, and send communications on behalf of the Managing Partner, maintaining a professional tone and ensuring accuracy.
  • Meeting Coordination: Plan, prepare, and coordinate key leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Project Assistance: Assist in various projects as needed, driving the automation of processes and systems to enhance efficiency.
  • Financial Liaison: Work closely with the finance team to ensure timely payment of invoices and reconciliation of credit card statements.
  • Administrative Support: Provide comprehensive administrative and clerical support, including document management, filing, and office supply maintenance.
  • Confidentiality: Handle sensitive information with the utmost discretion and always maintain a high level of confidentiality.
  • Stakeholder Liaison: Act as a point of contact between the Managing Partner and internal/external stakeholders, fostering strong professional relationships.
  • Event Planning: Assist in the planning and execution of company events, conferences, and team-building activities.
  • Research and Reporting: Conduct research and prepare reports as needed, providing insights and recommendations to support decision-making.

FAQs

What are the key responsibilities of the Senior Executive Assistant role?

The key responsibilities include diary management, correspondence handling, travel coordination, communication management, meeting coordination, project assistance, financial liaison, administrative support, ensuring confidentiality, stakeholder liaison, event planning, and research and reporting.

What qualifications are required for this position?

A minimum of 3 years' experience in a similar executive support role, exceptional interpersonal and organizational skills, and strong IT proficiency, particularly in Microsoft Office Suite, are required.

Is there a specific skill set that is emphasized for applicants?

Yes, essential skills include excellent written and verbal communication, multitasking ability, problem-solving skills, attention to detail, adaptability, initiative, and the ability to work collaboratively with team members.

What type of benefits does BDO Ireland offer to its employees?

BDO Ireland offers a competitive salary, travel green allowance, pension scheme, health assessments, group health schemes, life assurance, career progression opportunities, and various leave options, among others.

Are there opportunities for career development at BDO Ireland?

Yes, BDO provides a learning and development program, coverage for professional subscriptions, and clear career progression pathways.

What is the work environment like at BDO Ireland?

BDO Ireland offers a state-of-the-art office with a central location, on-site café, complimentary barista service, free breakfast every day, and various wellness initiatives.

What is the company culture at BDO Ireland?

BDO Ireland prioritizes a mindful and compassionate company culture, focusing on treating both colleagues and clients with care and respect.

Will the role involve handling sensitive information?

Yes, the Senior Executive Assistant will be required to handle sensitive information with the utmost discretion and maintain a high level of confidentiality.

What kind of travel coordination will the Senior Executive Assistant be responsible for?

The Senior Executive Assistant will arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries.

What kind of software proficiency is expected for this role?

Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook, is expected for this role.

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BDO

Accounting
Industry
10,001+
Employees
1963
Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.