Logo of Huzzle

Senior Executive Assistant (Mensch)

image

Mindshare

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Frankfurt

AI generated summary

  • You excel in CEO support, plan meticulously, thrive in agency settings, communicate effectively at all levels, are detail-oriented, and are fluent in German and English. Motivated, team player, organized.
  • You will handle daily admin tasks, manage office operations, lead projects, and assist in scheduling and travel arrangements for C-Level executives, ensuring effective communication and culture.

Requirements

  • CEO-Betreuung ist für dich mehr als ein 9-5 Job und du suchst eine Rolle, um dich inhaltlich weiter zu entwickeln
  • Aufgaben planst du sorgfältig und hältst dich an vereinbarte Fristen, um sicherzustellen, dass Projekte termingerecht abgeschlossen werden
  • Du fühlst dich im Agenturgeschäft zu Hause und gehst offen mit Veränderungen im Alltag um
  • Durch deine versierte Kommunikation bewegst du dich sicher auf allen Hierarchieebenen und knüpfst schnell neue Kontakte
  • Auch bei hartnäckigen Themen bleibst du am Ball und bahnst dir diszipliniert den Weg zum Erfolg
  • Deinem scharfen Auge fürs Detail entgeht nichts und Präzision liegt dir am Herzen
  • Im beruflichen Kontext kommunizierst du sicher in Deutsch und Englisch
  • Darüber hinaus bist du:#motiviert #teamplayer #organisiert #verbindlich

Responsibilities

  • Du verantwortest die täglich wechselnden administrativen Aufgaben in der Agentur, inkl. der Aufarbeitung von Präsentationen, Analysen und Dokumentationen
  • Durch ein durchdachtes Office Management für unsere Standorte in Deutschland stellst du eine transparente Kommunikation sicher und förderst unsere Unternehmenskultur
  • Du steuerst verschiedene Projekte, wie z.B. die Umgestaltung unserer Büroräume oder die Einführung neuer Prozesse
  • Im sich wandelnden Agenturalltag unterstützt du das Termin-/ Reisemanagement für unser C-Level, inkl. proaktiver Vor- und Nachbereitung

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, allowing for 60% remote work alongside time in our modern offices.

What are the working hours for this position?

The working hours for this position are 39 hours per week, and any overtime can be taken as time off.

How many vacation days do employees receive?

Employees receive 30 vacation days plus an additional flexible day. Additionally, December 24th and 31st are also non-working days.

Is further training and education supported?

Yes, we encourage employees to further their education and offer various training opportunities.

What kind of events does the company organize?

The company organizes memorable events such as summer parties, Christmas celebrations, and other exciting highlights.

What is the company culture like at Mindshare?

The company values creativity and individuality, encouraging employees to express their unique styles whether in clothing or ideas.

Are there benefits provided to employees?

Yes, there are many fantastic subsidies and benefits offered to ensure employee well-being.

What qualities do you look for in a candidate?

We look for motivated, organized, and team-oriented individuals who are also reliable and adaptable to change.

Do I need to meet all qualifications listed in the job description to apply?

No, we encourage you to apply even if you do not meet every qualification listed in the job description.

Who can I contact for more information about the position?

You can contact Tobias Klaes at +491746348783 for more information about the position.

We are a global media agency network of 10,000 people united by our desire to drive good growth. #TeamMindshare

Marketing & Advertising
Industry
5001-10,000
Employees

Mission & Purpose

Mindshare is a media services company that accelerates Good Growth for its clients in the age of transformation. Good Growth is business growth that is enduring and sustainable whilst also helping to shape society and the world for the better. We accelerate Good Growth for our clients by using Precisely Human Intelligence that combines data science and behavioural science to understand consumers and their motivations better and we act on that intelligence through the intentional use of media, connecting brands with consumers around their shared values. We were the first purpose built company created by WPP and today our 10,000 people operate in 116 offices in 86 countries, helping to drive Good Growth for our clients, our people, the industry and the world.