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Senior Research Administration Associate

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Baylor College of Medicine

2mo ago

  • Job
    Full-time
    Mid Level
  • Research & Development
    Accounting & Tax

AI generated summary

  • You need a bachelor's degree (or RACC certification), 4 years of relevant experience, expertise in research administration, and proficiency in financial systems like SA4 Hanna and PowerBi.
  • You will manage post-award activities, oversee budgets and payments, ensure compliance, track financial performance, and support faculty in financial decision-making and document management.

Requirements

  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.
  • Experience managing large-scale research portfolios, including complex multi-institutional awards.
  • Advanced knowledge of research administration, financial management, and compliance within an academic medical or research institution.
  • Excellent communication and interpersonal skills, capable of fostering strong relationships with PIs, staff, and cross-functional teams.
  • Proficiency in financial systems, including SA4 Hanna, PEPT, Effort Reporting Systems, and grant management reports via PowerBi.

Responsibilities

  • Proactively leads, manages, and communicates the departments post award activities of each award in PI's portfolios, including account setup, sponsor agreements, sponsor payment deposits, subaward agreements, subaward payments, vendor agreements, vendor payments, grant period renewals, no cost extensions, and account close outs.
  • Provides direction and partners with Lead Research Administration and Financial Analysts to streamline workflows, ensuring alignment with institutional and sponsor policies. This includes forecasting revenue, monitoring expenses, and routing funds as needed to maintain budget integrity.
  • Provides budget projections as needed to support PI decision making and avoid over- or under-spending of grant funds.
  • Oversees the processing of payments to subaward recipients (sub-outs) per the requirements of the award agreement.
  • Maintains proper documentation and support of all invoices including creating goods receipts on items and service received and maintain reports for audit and sponsor requests.
  • Oversees inventory control and asset utilization reports for research capital inventory.
  • Directs faculty and staff salary/effort distribution and FTE projections, ensuring resource optimization, timely personnel hiring, and adherence to grant policies.
  • Manages and pre-reviews salary, time and effort records for the department in the Effort Reporting System (ERS) prior and manages the record certification process.
  • Oversees the management of all research budgets and corresponding accounts.
  • Serves as approver of financial transactions in the areas of accounts payable, travel, and purchasing; verifies funds availability and ensures expenses meet institutional and sponsor guidelines.
  • Ensures research faculty and staff have their salaries and expenses appropriately sourced in the financial accounting system (PEPT).
  • Manages grants records and documentation for the department.
  • Prepares financial reports to track research mission financial for monthly/quarterly/annual review upon request.
  • May support the financial administration of clinical trials or pre-award administration.
  • Performs other duties as assigned.

FAQs

What is the primary role of the Senior Research Administration Associate?

The primary role of the Senior Research Administration Associate is to oversee and manage all post-award activities for the Department of Psychiatry and Behavioral Sciences' research portfolio, ensuring efficient and compliant management of grant funds.

What are the minimum qualifications required for this position?

The minimum qualifications include a Bachelor's degree or a Certified Research Administrator certification through the Research Administrators Certification Council (RACC), along with four years of relevant experience.

Are there preferred qualifications for this job?

Yes, preferred qualifications include experience managing large-scale research portfolios, advanced knowledge of research administration and financial management, excellent communication and interpersonal skills, and proficiency in financial systems.

Will I need to work closely with others in this role?

Yes, the position requires close collaboration with principal investigators, department leadership, and administrative teams to ensure alignment and compliance.

Is there any flexibility in work arrangements?

Yes, the position offers the flexibility of a hybrid work schedule after the completion of an initial training period.

What types of financial activities will I be overseeing?

You will oversee activities such as budgeting, sponsor agreements, vendor agreements, subawards, invoice submissions, salary/effort distribution, and financial reporting.

Do I need specific software skills for this role?

Yes, proficiency in financial systems such as SA4 Hanna, PEPT, Effort Reporting Systems, and grant management reports via PowerBi is preferred.

Will I be responsible for managing research budgets?

Yes, the role includes the management of all research budgets and corresponding accounts within the department.

Are there opportunities for certification pay in this position?

Yes, employees with CRA certification are eligible for certification pay.

What are the main job duties of the Senior Research Administration Associate?

Main duties include managing post-award activities, providing budget projections, overseeing payments, ensuring compliance with guidelines, managing salary distribution, and preparing financial reports among others.

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Baylor College of Medicine

Education
Industry
5001-10,000
Employees
1900
Founded Year

Mission & Purpose

Baylor College of Medicine is a health sciences university that creates knowledge and applies science and discoveries to further education, healthcare and community service locally and globally. Located in the Texas Medical Center, Baylor College of Medicine has affiliations with eight teaching hospitals, each known for medical excellence. The college has total research support of over $400 million annually, and more than 90 research and patient-care centers and units. Currently, Baylor College of Medicine trains more than 3,000 medical, graduate, nurse anesthesia, physician assistant, orthotics and prosthetics and genetic counseling students, as well as residents and post-doctoral fellows.