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Sr Administrative Assistant

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HCA Healthcare US

17d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Charleston

AI generated summary

  • You need a high school diploma (GED preferred), strong communication skills, 4-5 years of administrative experience, proficiency in MS Office, and an associate's or bachelor’s in business administration.
  • You will manage complex calendars, coordinate travel and meetings, create reports, handle office operations, and maintain confidentiality while supporting executive needs and office workflow.

Requirements

  • High school diploma or GED required
  • Associate’s or Bachelor’s degree in business administration preferred
  • Must possess excellent interpersonal, written and communication skills
  • Executive presence and organizational skills are key
  • Proficiency in Outlook, Microsoft, Excel and Power Point
  • Four to five years of administrative experience
  • Experience as an Executive Assistant preferred

Responsibilities

  • Performing complex administrative duties including responding on behalf executive when he/she is unavailable, composing correspondence and coordinating resources across corporate functions
  • Creates reports, presentations and agendas
  • Responsible for complex calendar management for executives
  • Travel arrangement to include coordinating transportation for groups, reservations for large parties, hotel logistics, etc
  • Detailed planning for a variety of meetings (large and small) to include catering
  • Coordinates in collaboration with other assistants to cover support for early and after hour meetings
  • Works independently on assigned projects
  • Manages day-to-day office operations to include supply inventory/management
  • Coordinates invoices and expense reporting
  • Greets visitors and handles a sizable phone call volume
  • Maintaining strictest confidentiality and professionalism
  • Supports the organizations mission, and vision, and values

FAQs

What organization is hiring for the Sr Administrative Assistant position?

HCA Healthcare is hiring for the Sr Administrative Assistant position.

What are the main responsibilities of the Sr Administrative Assistant?

The main responsibilities include providing administrative support to the Division President and senior leaders, managing complex calendars, coordinating travel arrangements, planning meetings, and ensuring day-to-day office operations run smoothly.

What qualifications are required for the Sr Administrative Assistant role?

The qualifications include a high school diploma or GED, with an associate’s or bachelor’s degree in business administration preferred, as well as excellent interpersonal, written, and communication skills, organizational skills, proficiency in Outlook, Excel, and PowerPoint, and four to five years of administrative experience.

Is experience as an Executive Assistant preferred for this role?

Yes, experience as an Executive Assistant is preferred.

What benefits does HCA Healthcare offer to its employees?

HCA Healthcare offers comprehensive medical coverage, dental and vision benefits, life and disability coverage, a 401(k) Plan, education assistance, paid time off, and many additional benefits related to health, well-being, and financial support.

How does HCA Healthcare support employee education?

HCA Healthcare provides education assistance for tuition, student loan support, certification support, and dependent scholarships.

What is the work culture like at HCA Healthcare?

HCA Healthcare has a supportive culture that focuses on team success, allows for professional development, and emphasizes the organization's mission, vision, and values.

What is the hiring process like for the Sr Administrative Assistant position?

The Talent Acquisition team at HCA Healthcare reviews applications and qualified candidates will be contacted for interviews.

Is HCA Healthcare an equal opportunity employer?

Yes, HCA Healthcare is an equal opportunity employer and values diversity in its workforce.

Are there opportunities for career advancement within HCA Healthcare?

Yes, HCA Healthcare offers opportunities for career advancement and professional growth for its employees.

HCA Healthcare US

Science & Healthcare
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

At HCA Healthcare, we are driven by a single mission: Above all else, we are committed to the care and improvement of human life. At HCA Healthcare we recognize the significant responsibility we have as a leading healthcare provider within each of the communities we serve, as well as the opportunity we have to improve the lives of the patients for whom we are entrusted to care. Through the compassion, knowledge and skill of our caregivers and our unique ability to leverage our scale and innovation, HCA Healthcare is a learning health system that uses our approximately 37 million annual patient encounters to advance science, improve patient care and save lives. HCA Healthcare is one of the nation's leading providers of healthcare services, comprising 180 hospitals and approximately more than 2,300 sites of care, including surgery centers, freestanding ERs, urgent care centers, and physician clinics, in 20 states and the United Kingdom. With more than 294,000 colleagues driven by one purpose—to give patients healthier tomorrows—we are excited about the future of medicine and believe we are uniquely positioned to play a leading role in the transformation of clinical care.