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Sr. Administrative Assistant

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University of Miami

17d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Miami
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3 years of experience, knowledge of office procedures, effective communication skills, attention to detail, and proficiency in Microsoft Office.
  • You will support daily clerical tasks, manage calendars, handle travel arrangements, prepare reports, organize meetings, and assist with communications and event coordination.

Requirements

  • High school diploma or equivalent
  • Minimum 3 years of relevant experience
  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Proficiency in computer software (i.e., Microsoft Office)
  • Any appropriate combination of relevant education, experience and/or certifications may be considered.

Responsibilities

  • Supports department and/or department leadership with daily clerical tasks.
  • Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
  • Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers or connects callers to appropriate staff.
  • Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Coordinates travel arrangements and accommodations for department leadership and staff as required.
  • Oversees and maintains the calendar for both the center and its director.
  • Manages the ordering and inventory of office supplies.
  • Reviews and reconciles Procurement card transactions.
  • Organizes and schedules meetings, including note-taking and documentation.
  • Drafts and disseminates mass communications on behalf of the center and its director.
  • Arranges event reservations and coordinates catering services.

FAQs

What is the job title for this position?

The job title is Sr. Administrative Assistant.

Where is the job located?

The job is located onsite on the UHealth campus at the University of Miami.

What are the core functions of the Sr. Administrative Assistant?

The core functions include supporting department leadership with clerical tasks, analyzing data, preparing reports, responding to inquiries, planning meetings, scheduling appointments, making travel arrangements, composing correspondence, and maintaining the department filing system.

What are the required qualifications for this position?

The required qualifications include a high school diploma or equivalent and a minimum of 3 years of relevant experience.

What skills are preferred for the Sr. Administrative Assistant role?

Preferred skills include proficiency in office procedures, effective communication, maintaining confidentiality, attention to detail, and proficiency in Microsoft Office.

Is there a need for an annual influenza vaccination?

Yes, all employees providing ongoing services to patients or working in patient care areas are required to have an annual influenza vaccination during the flu season.

Is this position full-time or part-time?

This position is full-time.

Does the University of Miami provide benefits for this position?

Yes, the University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more.

Are there opportunities for internal applicants?

Yes, current Staff, Faculty, or Temporary employees at the University of Miami can use the internal application process.

What is the Pay Grade for this position?

The Pay Grade for this position is H5.

University of Miami

Education
Industry
5001-10,000
Employees
1925
Founded Year

Mission & Purpose

At UM you'll join a diverse and energized academic community. Engaged in more than 180 academic programs and majors, undergraduate & graduate students come from across the nation and around the world to pursue their passions and set a course for future success.