Logo of Huzzle

Home

Matches

Explore

Manage

Sr. Administrative Assistant (H) Hybrid/Remote

image

University of Miami

9d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Miami
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3 years of experience, office knowledge, strong communication skills, attention to detail, discretion with confidential info, and proficiency in Microsoft Office.
  • You will coordinate events, manage calendars, assist with travel arrangements, process reimbursements, support clinical activities, and handle patient scheduling and communication.

Requirements

  • High school diploma or equivalent
  • Minimum 3 years of relevant experience
  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Proficiency in computer software (i.e., Microsoft Office)

Responsibilities

  • Learn and understand the core clinical, research, and business functions of the division.
  • Assist Administrator with preparation of advisory meetings, annual symposium, divisional leadership meetings and task as directed.
  • Distribute announcements of funding and educational opportunities under the direction of the Administrator.
  • Coordinate divisional events including advertisements, room reservations, catering, agendas and travel arrangements for all guests.
  • Process all related purchases, reimbursements and other university forms, travel and supply orders as directed by administration.
  • Assist with the orientation of volunteers, students and interns working in the division.
  • Assist administration with the day to day calendar updates, meeting arrangements, travel arrangements, credentialing, reimbursements, CV updates and other needs as required.
  • Assist in monitoring UChart in-basket messages, and email correspondence.
  • Assist with completion of forms for home healthcare agencies, diagnostic medical device companies, specialty pharmacy, and other forms as needed.
  • Process and follow up with Prior Authorizations for prescriptions, admissions, and other ambulatory exams as needed.
  • Provide supplementary support to physicians, clinical activities, business services, student services, and daily business operation for the division.
  • Coordinates special events, small conferences, and lectures series for the division.
  • Initiates travel arrangements and processes reimbursements for travel, licenses, conference registrations, and other business related functions.
  • Performs complex assignments and resolves issues and problems referred by staff or supervisor with accuracy.
  • Resolves unique situations where each contact must be handled differently using judgment and discretion.
  • Schedules patients for tests and completes required forms for lab work and performable orders.
  • Manages patient request with oversight from a physician and/or certified clinician.
  • Escorts and transports patients and visitors to various hospital locations.
  • Orders stock and inventory supplies.
  • Performs other related duties as assigned.

FAQs

What is the job title for this position?

The job title is Sr. Administrative Assistant (H) Hybrid/Remote.

What department is this position associated with?

This position is associated with the Division of Pulmonary, Critical Care, & Sleep Medicine within the Department of Medicine at the University of Miami.

What are the main responsibilities of the Sr. Administrative Assistant?

The main responsibilities include maintaining calendars, composing correspondence, processing financial forms, coordinating divisional events, assisting with reimbursements and travel arrangements, and providing support for clinical activities.

What qualifications are required for this job?

The required qualifications include a high school diploma or equivalent and a minimum of 3 years of relevant experience.

What skills are essential for this role?

Essential skills include general knowledge of office procedures, ability to communicate effectively, maintain effective interpersonal relationships, process confidential information, attention to detail, and proficiency in computer software like Microsoft Office.

Is prior experience necessary for this position?

Yes, a minimum of 3 years of relevant experience is required for this position.

Are there any specific health requirements for employees?

Yes, employees who provide ongoing services to patients or work in patient care areas are required to have an annual influenza vaccination during flu season (September through April).

What type of employment status is offered for this position?

The position is offered as full-time employment.

Is the University of Miami an equal opportunity employer?

Yes, the University of Miami is an Equal Opportunity Employer and encourages applications from females, minorities, protected veterans, and individuals with disabilities.

Will the job involve working directly with patients?

Yes, the job will involve some interactions with patients, including scheduling tests and managing patient requests under supervision.

Are there benefits offered with this position?

Yes, the University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, and tuition remission.

University of Miami

Education
Industry
5001-10,000
Employees
1925
Founded Year

Mission & Purpose

At UM you'll join a diverse and energized academic community. Engaged in more than 180 academic programs and majors, undergraduate & graduate students come from across the nation and around the world to pursue their passions and set a course for future success.