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Sr. Administrative Services Technician (Part-Time)

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City of Oxnard

Aug 30

  • Job
    Part-time
    Junior Level
  • Los Angeles, +1

AI generated summary

  • You need a High School Diploma or GED, two years of related experience, and effective communication skills in English, both orally and in writing.
  • You will provide front-line customer service, process contracts and invoices, enter data, perform inspections, handle payments, and assist with inquiries at the Oxnard Transit Center.

Requirements

  • EDUCATION:
  • High School Diploma or GED
  • EXPERIENCE:
  • Two (2) years of related experience
  • LICENSING/CERTIFICATIONS:
  • None required
  • OTHER REQUIREMENTS:
  • Must be able to effectively communicate in English, both orally and in writing

Responsibilities

  • - Front-line customer service for vendors, contractors and tenants at the Oxnard Transit Center
  • - Respond to emails, phone calls and inquiries
  • - Review and assisting with contracts and leases for quality assurance and quality control
  • - Creating and processing work orders with other Public Works Divisions
  • - Processing invoices
  • - Entering data and producing standard reports
  • - Onsite field inspections at the Oxnard Transit Center
  • - Provides internal and external customer service and support; responds to inquiries, complaints and requests for information; performs basic research and gathers required information; and/or refers customers to appropriate resource for more complex requests
  • - Processes transactions which may include: purchase order/invoice processing; resource requests; processing timesheets; fees/payment processing; account reconciliations; and applications processing
  • - Enters, reviews, updates, verifies, tracks and/or maintains system data, files, documentation and records related to assignment area; runs and produces routine reports; performs calculations and verifies data
  • - Prepares, issues and/or distributes correspondence, notices, permits, licenses, forms, documents, reports and/or other records
  • - Monitors required supplies and equipment maintenance needs; initiates purchase or service requests
  • - Performs other duties of a similar nature and level as assigned
  • - Performing front-line customer service, public assistance and revenue processing
  • - Responding to questions and providing standard information to internal and external customers
  • - Evaluating and routing requests
  • - Reviewing contracts and leases
  • - Processing revenue transactions according to standard policies and procedures
  • - Processing work orders
  • - Responding to phone calls and emails
  • - Researching customer questions, or contract and account inquiries
  • - Collecting, processing and reconciling payments
  • - Preparing deposits
  • - Assisting with audits and cash balancing
  • - Assisting with contracts and leases for quality assurance and quality control
  • - Setting up or canceling accounts
  • - Providing procedural information to customers
  • - Printing out bills and invoices
  • - Entering data and producing standard reports
  • - Operating equipment such as a cash register and remittance processor

FAQs

What is the work schedule for the Sr. Administrative Services Technician position?

This position will work approximately twenty (20) hours per week, with flexible scheduling options available to meet the needs of the department.

What are the primary responsibilities associated with this role?

The primary responsibilities include providing front-line customer service, processing invoices and work orders, reviewing contracts and leases, responding to inquiries, and performing data entry and recordkeeping.

What qualifications are required for this position?

A high school diploma or GED and two (2) years of related experience are required for the Sr. Administrative Services Technician position.

Is there any specific software knowledge required for this job?

Candidates should be proficient and comfortable with computer use, particularly with Microsoft Office and web-based tools, as these are essential for performing various job functions.

Are there any benefits associated with this position?

Yes, the position offers retirement contributions, vacation and sick leave accrual, medical and dental benefits, life insurance, tuition reimbursement, and paid holidays.

Will the selected candidate undergo any background checks?

Yes, the selected candidate must pass a thorough background investigation as part of the hiring process.

Is there any requirement for bilingual communication skills?

While it is not required, regular full-time employees may receive bilingual pay depending on the level of bilingual services they are expected to provide.

What is the application process for this job?

Candidates must submit an online application through NEOGOV/Government Jobs, complete any required supplemental questions, and upload relevant documents such as a resume, cover letter, and proof of education.

How many vacancies are currently available for the Sr. Administrative Services Technician position?

There is currently one (1) part-time vacancy within the Public Works Department.

Are there any probationary periods for this position?

Yes, this position requires a twelve (12) month probationary period.

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City of Oxnard

Government
Industry
1001-5000
Employees
1903
Founded Year

Mission & Purpose

The City of Oxnard is located on the “Gold Coast” of sunny California, approximately halfway between Los Angeles and Santa Barbara, and is known as the gateway to the Channel Islands. Oxnard is a thriving center of commerce, tourism and industry in Ventura County. Oxnard is the largest city in the County with its population of over 200,000 residents. Oxnard services the needs of its culturally diverse population. While the City maintains steady growth with new development, it also promotes the preservation and economic health of its historic downtown. The City also operates more than 50 park facilities for its residents, as well as special purpose facilities. Oxnard’s leadership has adopted a plan with vision and conviction for an exciting future to further enhance business development and the quality of life. Oxnard is the only full-service city in Ventura County. Incorporated as a general law city in 1903, Oxnard operates under the council-manager form of government. The City consists of an elected Mayor holding a two-year term and four council members elected at large for four-year overlapping terms. The City Council acts as the Community Development Commission’s Successor Agency and, supplemented by two tenant commissioners, as the Housing Authority. The City Council is advised by several citizen commissions and committees. The population has grown significantly in the last fifty years, providing many challenges to local government and residents. Oxnard continually offers many opportunities for its enterprising and forward-thinking business community, while maintaining a family-friendly environment, as evidenced by the new parks that have opened throughout the City. As Oxnard evolves, the City will continue to strive to maintain a balance between its residents’ needs and being a “business friendly” community.