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Staff Assistant

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POWER Engineers

10d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Toronto

AI generated summary

  • You need a high school diploma, 2+ years in an office/engineering setting, MS Office proficiency, strong organizational skills, and a Class 5 license for local travel.
  • You will handle office tasks, manage documents, assist managers, organize meetings, facilitate onboarding, support IT, track supplies, coordinate events, and ensure safety compliance.

Requirements

  • Required Education/Experience
  • High School diploma required
  • 2+ years previous experience in an office or engineering environment
  • Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
  • Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones
  • Strong organization and customer service skills
  • Excellent time management skills and ability to prioritize work
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Desired Education/Experience
  • Document control support for specific engineering projects and programs
  • Document editing & formatting experience
  • Proficiency in Microsoft Office Visio, MS Project, Onedrive, Adobe/Bluebeam, Microsoft Teams, SharePoint, SmartSheet and Dynamics and Bentley ProjectWise software
  • Accounting experience, including procurement and requisitions
  • Certifications in business administration or similar
  • Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

Responsibilities

  • Perform general office tasks: answer phone, greeting and support guests, ship and receive packages, book conference rooms, order catering, etc.
  • Provide assistance to managers and other departmental personnel
  • Collaborate with various departments and teams that are in a virtual setting
  • Provide a high level of document control such as typing transmittals, letters and documents, quality control documents, managing electronic files, closing projects, and the overall document management
  • Type, edit, and proofread documents and presentations
  • Schedule and organize meetings
  • Make travel arrangements
  • Assist with onboarding of new staff
  • Support remote IT team as required in ensuring local computers and equipment are functioning properly
  • Data entry, invoice/expense reconciliation
  • Manage office supplies inventory at multiple locations
  • Assist in organizing office special events (team lunches, holiday parties)
  • Coordinate with contractors for fire inspections, building maintenance, cleaning, furniture, etc.
  • Weekly monitoring of various tender sites for potential opportunities
  • Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits and compliance
  • Maintain consistency with POWER administrative practices

FAQs

What is the job title for this position?

The job title for this position is Staff Assistant.

Where is this position located?

This position is located in our Toronto, Ontario office, specifically on Bloor St. E.

What are the main responsibilities of the Staff Assistant?

The main responsibilities include performing general office tasks, providing assistance to managers, collaborating with various departments, managing document control, scheduling meetings, making travel arrangements, and supporting local Health, Safety, and Environment committees.

What is the required education for the Staff Assistant position?

A high school diploma is required for the Staff Assistant position.

How many years of experience are required for this role?

A minimum of 2 years of previous experience in an office or engineering environment is required.

What are the preferred skills and software proficiencies for this position?

Preferred skills include proficiency in Microsoft Office applications (Word, PowerPoint, Outlook, Excel, OneNote), familiarity with office equipment, and strong organization, customer service, and communication skills. Experience with software like Microsoft Office Visio, MS Project, Adobe/Bluebeam, and SharePoint is also desired.

Is there any specific experience related to document control needed for this role?

Yes, experience in document control support for specific engineering projects and programs is desired.

Does the job offer any benefits?

Yes, the job offers a comprehensive benefits package, including medical, dental, vision insurance, maternity and parental leave, paid holidays, vacation and sick leave, and a corporate wellness program.

Will I be required to travel for this position?

A Class 5 license and a vehicle for local travel are preferred, as some tasks may require travel, with mileage being reimbursed.

Is customer service experience important for this position?

Yes, strong customer service skills are important for the Staff Assistant role.

Is there an opportunity for professional development?

Yes, POWER Engineers values professional development and provides support, coaching, and training to help advance your career.

What is the company’s philosophy?

The company’s philosophy is to "Do Good. Have Fun. Build Success."

Is this position suitable for someone looking for a fun work environment?

Yes, POWER Engineers is described as a fun engineering firm, making it suitable for individuals seeking a positive and engaging work environment.

POWER Engineers

Nearly 4,000 engineering and environmental experts doing good, having fun, and building success with and for our clients

Engineering & Construction
Industry
1001-5000
Employees
1976
Founded Year

Mission & Purpose

POWER Engineers is a global consulting engineering firm specializing in the delivery of integrated solutions for energy, food and beverage, facilities, communications, environmental, and federal markets. POWER Engineers offers complete multidiscipline engineering, architecture, and program management services. Founded in 1976, it is an employee-owned company with nearly 4,000 employees and over 45 offices across North America. For more information, please visit www.powereng.com or check out our Life pages! (All POWER jobs must be applied for directly on our website at www.powereng.com/careers. All correspondence regarding job offers and interviews will come from powereng.com email addresses.)