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Studio Admin (Part-time)

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Perkins Eastman

17d ago

  • Job
    Part-time
    Mid & Senior Level
  • People, HR & Administration
  • Costa Mesa

AI generated summary

  • You need an associate/bachelor’s degree, 3-5 years admin experience, Microsoft Office proficiency, strong organization and communication skills, and the ability to manage urgency effectively.
  • You will manage front desk tasks, assist with office operations, coordinate events and vendor services, support management with expenses, and help troubleshoot IT issues.

Requirements

  • Required Qualifications:
  • Associate or bachelor’s degree required.
  • 3 to 5 years of experience as Administrative Assistant, Office Administrator, or similar, for a small to medium size business entity; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with InDesign is a plus.
  • Excellent organizational, time management, and communication skills
  • Ability to establish and enhance effective working relationships with co-workers.
  • Be self-motivated with the ability to respond to issues of urgency, in a timely manner.

Responsibilities

  • Front desk responsibilities, including answering phones, transferring calls, greeting visitors, accepting deliveries, sending out packages, as well as checking, sorting, distributing, and sending mail, etc.
  • Assist with local day-to-day operations, including general office electronic and hardcopy filing, maintaining office supply inventory, and providing general tidying and upkeep of office space.
  • Review/approve timesheets and expense reports in a timely fashion, as well as assist Managing Principals with compiling receipts and submitting expenses.
  • Coordinate and schedule Studio Lunch and Learns for Continuing Education for technical staff.
  • Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc.
  • Maintain records archiving and retention process, with input from project managers.
  • Coordinate/plan office-wide staff events in conjunction with Regional Operations Manager and the Managing Principal.
  • Support Managing Principals, Project Managers, and Regional Operations Manager, with additional tasks, as requested.
  • Work with local team, as well as company-wide IT team, to provide basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc.
  • Coordinate with Regional Operations Manager and provide back-up support, as needed, to Region-Wide Operations Team.

FAQs

What is the job title for this position?

The job title is Studio Admin (Part-time).

What are the working hours for this position?

The position requires 24 hours per week, specifically on Monday, Wednesday, and Friday.

What qualifications are required for this position?

A candidate must have an Associate or bachelor’s degree, along with 3 to 5 years of experience as an Administrative Assistant or Office Administrator. Proficiency in Microsoft Office Suite is also required, with experience in InDesign being a plus.

What are the primary responsibilities of the Studio Administrator?

Key responsibilities include front desk duties, assisting with local operations, reviewing timesheets and expense reports, coordinating the studio's Lunch and Learns, managing vendor activities, and supporting various team members with additional tasks.

Is prior experience in a similar role necessary?

Yes, the candidate should have 3 to 5 years of experience in an administrative role for a small to medium-sized business.

What type of benefits does Perkins Eastman offer for this position?

Benefits include medical, dental and vision coverage, 401k options, PTO hours, company-paid holidays, life insurance, pre-tax commuter benefits, and opportunities for professional development.

Where is this position located?

The position is within one of Perkins Eastman’s global studios, which has locations in various regions.

Who does the Studio Administrator report to?

The Studio Administrator reports directly to the Regional Operations Manager.

What skills are essential for this position?

Excellent organizational, time management, and communication skills are essential, along with the ability to establish effective working relationships and respond to urgent issues promptly.

Is this position full-time?

No, this position is part-time, requiring 24 hours of work per week.

Perkins Eastman

Designing to Enhance the Human Experience

Real Estate
Industry
1001-5000
Employees
1981
Founded Year

Mission & Purpose

Perkins Eastman is a global architecture and design firm guided by the belief that design can have a positive and lasting impact on people’s lives. With more than 1,100 employees in 25 locations around the world, we collaborate seamlessly across borders, barriers, and disciplines to connect people and ideas. Whether conceiving of new healthcare models, reviving a local landmark as a boutique hotel, or helping communities become more resilient, we are united in a dedication to progressive and inventive design that enhances the human experience. If everything is design, everything we do is HUMAN BY DESIGN.